Kaagazaat

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Handover on Termination of Management

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  1. The handover
  2. Owner and outgoing Manager
  3. Keys, documents and money
  4. What is still open

Step 1 of 4

The handover

Where the property isNeeded
Address of the propertyNeeded

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HANDOVER ON TERMINATION OF MANAGEMENT

The closing handover from a property manager whose appointment has ended

Date of handover: __________

1. Parties and property

1.1 The Owner: __________, of __________, mobile __________ ("the Owner").

1.2 The outgoing Manager: __________, of __________, mobile __________, email __________ ("the Manager").

1.3 The property: __________, in __________ ("the Property"), managed under an agreement dated __________, which has ended.

2. Keys and documents handed over

2.1 Keys and access devices:

__________

2.2 Documents:

__________

2.3 Tenancy files, one for each tenancy, each with the tenancy agreement, the police verification record, the rent receipts and the correspondence:

__________

3. Money handed over

3.1 Tenants' security deposits held by the Manager: __________, transferred __________. These remain repayable to the tenants under their tenancy agreements, and from the handover the Owner, not the Manager, holds them for that purpose.

3.2 Closing balance of rent and other money held for the Owner: __________, paid __________, with a closing statement of account.

4. Matters still open

4.1 The Manager has told the Owner of every matter still open:

__________

5. Tenants and suppliers

5.1 On __________ the Manager told each tenant in writing that it no longer manages the Property, and where rent is to be paid from then on.

6. What the signatures mean

6.1 By signing, the Owner acknowledges receiving the items and money listed in clauses 2 and 3. The Owner does not thereby accept the Manager's accounts as correct, and may still question them within 90 days of the handover.

6.2 The Manager confirms that it holds no other key, document or money of the Owner's, and no copy of any key.

Personal data

This notice is given under the Digital Personal Data Protection Act, 2023.

The names, addresses, telephone numbers and email addresses in this document are collected for one purpose: handing the Property back to the Owner and closing the Manager's accounts. The Owner and the Manager each keep a copy. It may be shown only to the Owner, the Manager, the new manager if one is named, and a tenant as far as the tenant's own deposit is concerned, and it will not be used for marketing.

If the engagement does not go ahead, the personal data in this document is kept for 90 days from that decision and then erased. If it goes ahead, this record is kept for the term of the engagement plus 12 months and then erased, unless a law requires a particular record to be kept longer.

Consent to the use of personal data in this document may be withdrawn at any time by writing to __________. A request to correct inaccurate data, to erase data once its purpose has ended, or to complain about how it has been handled may be sent to the same address, and will be answered within 30 days.

This document does not collect any Aadhaar number, PAN, full bank-account number or copy of an identity document; accounts are identified by their last four digits only.

Signatures

The Manager — handed over the items and money listed above
Signature: ________________________
Name: __________

The Owner — received the items and money listed above
Signature: ________________________
Name: __________
Where the money received exceeds five thousand rupees, a one-rupee revenue stamp is affixed here and signed across.

Witness

Signature: ________________________
Name and address: ________________________

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HANDOVER ON TERMINATION OF MANAGEMENT

The closing handover from a property manager whose appointment has ended

Date of handover: __________

1. Parties and property

1.1 The Owner: __________, of __________, mobile __________ ("the Owner").

1.2 The outgoing Manager: __________, of __________, mobile __________, email __________ ("the Manager").

1.3 The property: __________, in __________ ("the Property"), managed under an agreement dated __________, which has ended.

2. Keys and documents handed over

2.1 Keys and access devices:

__________

2.2 Documents:

__________

2.3 Tenancy files, one for each tenancy, each with the tenancy agreement, the police verification record, the rent receipts and the correspondence:

__________

3. Money handed over

3.1 Tenants' security deposits held by the Manager: __________, transferred __________. These remain repayable to the tenants under their tenancy agreements, and from the handover the Owner, not the Manager, holds them for that purpose.

3.2 Closing balance of rent and other money held for the Owner: __________, paid __________, with a closing statement of account.

4. Matters still open

4.1 The Manager has told the Owner of every matter still open:

__________

5. Tenants and suppliers

5.1 On __________ the Manager told each tenant in writing that it no longer manages the Property, and where rent is to be paid from then on.

6. What the signatures mean

6.1 By signing, the Owner acknowledges receiving the items and money listed in clauses 2 and 3. The Owner does not thereby accept the Manager's accounts as correct, and may still question them within 90 days of the handover.

6.2 The Manager confirms that it holds no other key, document or money of the Owner's, and no copy of any key.

Personal data

This notice is given under the Digital Personal Data Protection Act, 2023.

The names, addresses, telephone numbers and email addresses in this document are collected for one purpose: handing the Property back to the Owner and closing the Manager's accounts. The Owner and the Manager each keep a copy. It may be shown only to the Owner, the Manager, the new manager if one is named, and a tenant as far as the tenant's own deposit is concerned, and it will not be used for marketing.

If the engagement does not go ahead, the personal data in this document is kept for 90 days from that decision and then erased. If it goes ahead, this record is kept for the term of the engagement plus 12 months and then erased, unless a law requires a particular record to be kept longer.

Consent to the use of personal data in this document may be withdrawn at any time by writing to __________. A request to correct inaccurate data, to erase data once its purpose has ended, or to complain about how it has been handled may be sent to the same address, and will be answered within 30 days.

This document does not collect any Aadhaar number, PAN, full bank-account number or copy of an identity document; accounts are identified by their last four digits only.

Signatures

The Manager — handed over the items and money listed above
Signature: ________________________
Name: __________

The Owner — received the items and money listed above
Signature: ________________________
Name: __________
Where the money received exceeds five thousand rupees, a one-rupee revenue stamp is affixed here and signed across.

Witness

Signature: ________________________
Name and address: ________________________

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