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Commercial Handover and Possession Memo with Snag List

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  1. Where and when
  2. Landlord, Tenant and the Premises
  3. Possession, condition and meters
  4. Snag list and rectification

Step 1 of 4

Where and when

For example: S.A.S. Nagar (Mohali)

Where the Premises areNeeded
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A calendar date — the day, the month and the year. Dates in a document like this are read against one another, so a date typed here can change what another date is allowed to be.

For example: 18 September 2026

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COMMERCIAL HANDOVER AND POSSESSION MEMO WITH SNAG LIST

Signed at the joint inspection of: __________

Executed at __________ on __________.

Parties

1. The Landlord — __________, of __________, mobile __________, email __________ ("the Landlord").

2. The Tenant — __________, of __________, mobile __________, email __________ ("the Tenant").

Background

A. The Landlord and the Tenant are parties to __________ ("the Lease"), under which the Landlord has agreed to give, and the Tenant has agreed to take, possession of the Premises described below.

B. The Parties have jointly inspected the Premises on the date of handover and record in this Memo the fact of handover, the condition of the Premises, the meters, keys and access devices handed over, and the snag list agreed between them.

1. The Premises

1.1 __________. __________

2. Handover

2.1 Possession of the Premises was handed over by the Landlord to the Tenant on __________.

2.2 __________

2.3 This clause and clause 3 below are a contemporaneous record of what both Parties saw and agreed at the joint inspection referred to in Background B, signed on the day of handover.

3. Condition, meters, keys and access

3.1 Condition of the Premises at handover: __________

3.2 __________

3.3 Meter readings at handover: __________

3.4 Keys handed over: __________. Access cards, fobs or other access devices handed over: __________.

4. Snag list and rectification

4.1 __________

4.2

4.3 Nothing in this clause 4 affects a defect that was not visible on a reasonable inspection at handover and comes to light later; the Parties' rights about such a defect are governed by the Lease and not by this Memo.

5. General

5.1 This Memo records facts and promises about the physical handover of the Premises. It does not vary the Lease, and where this Memo and the Lease conflict on rent, term, use or any matter other than the condition and manner of handover recorded in clauses 2, 3 and 4, the Lease governs.

5.2 Signing this Memo is not a waiver by the Tenant of a right or a claim under the Lease that this Memo does not expressly settle, and is not an admission by the Landlord of anything beyond what clauses 2, 3 and 4 record.

5.3 This Memo is governed by the law in force in __________, and only the courts having jurisdiction at __________ may decide a dispute about it.

5.4 A notice under this Memo is given in writing, by hand or by email, to the address or email given for the other Party above.

Signatures

The Landlord
Signature: ____________________
Name: __________

The Tenant
Signature: ____________________
Name: __________

Witnesses

Witness 1
Signature: ____________________
Name: ____________________
Address: ____________________

Witness 2
Signature: ____________________
Name: ____________________
Address: ____________________

The rest stays out of view until every answer is in.

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COMMERCIAL HANDOVER AND POSSESSION MEMO WITH SNAG LIST

Signed at the joint inspection of: __________

Executed at __________ on __________.

Parties

1. The Landlord — __________, of __________, mobile __________, email __________ ("the Landlord").

2. The Tenant — __________, of __________, mobile __________, email __________ ("the Tenant").

Background

A. The Landlord and the Tenant are parties to __________ ("the Lease"), under which the Landlord has agreed to give, and the Tenant has agreed to take, possession of the Premises described below.

B. The Parties have jointly inspected the Premises on the date of handover and record in this Memo the fact of handover, the condition of the Premises, the meters, keys and access devices handed over, and the snag list agreed between them.

1. The Premises

1.1 __________. __________

2. Handover

2.1 Possession of the Premises was handed over by the Landlord to the Tenant on __________.

2.2 __________

2.3 This clause and clause 3 below are a contemporaneous record of what both Parties saw and agreed at the joint inspection referred to in Background B, signed on the day of handover.

3. Condition, meters, keys and access

3.1 Condition of the Premises at handover: __________

3.2 __________

3.3 Meter readings at handover: __________

3.4 Keys handed over: __________. Access cards, fobs or other access devices handed over: __________.

4. Snag list and rectification

4.1 __________

4.2

4.3 Nothing in this clause 4 affects a defect that was not visible on a reasonable inspection at handover and comes to light later; the Parties' rights about such a defect are governed by the Lease and not by this Memo.

5. General

5.1 This Memo records facts and promises about the physical handover of the Premises. It does not vary the Lease, and where this Memo and the Lease conflict on rent, term, use or any matter other than the condition and manner of handover recorded in clauses 2, 3 and 4, the Lease governs.

5.2 Signing this Memo is not a waiver by the Tenant of a right or a claim under the Lease that this Memo does not expressly settle, and is not an admission by the Landlord of anything beyond what clauses 2, 3 and 4 record.

5.3 This Memo is governed by the law in force in __________, and only the courts having jurisdiction at __________ may decide a dispute about it.

5.4 A notice under this Memo is given in writing, by hand or by email, to the address or email given for the other Party above.

Signatures

The Landlord
Signature: ____________________
Name: __________

The Tenant
Signature: ____________________
Name: __________

Witnesses

Witness 1
Signature: ____________________
Name: ____________________
Address: ____________________

Witness 2
Signature: ____________________
Name: ____________________
Address: ____________________

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