ਆਪਣੀ ਜਾਣਕਾਰੀ ਭਰੋ

NOTICE OF THE ANNUAL GENERAL MEETING

__________, registration No. __________, registered office __________

Issued at __________ on __________.

To every member of the Society

1. Date, time and place. The annual general meeting of the members of __________ (the Society) for the co-operative year ended __________ will be held on __________ at __________ at __________.

1. The law it is held under. __________

1. Who calls it. __________ The managing committee approved the agenda in this notice at its meeting on __________.

1. Notice period. __________ In counting the period, the day this notice is served and the day of the meeting are both left out.

1. Agenda only. The meeting will take up the items in the Agenda below and nothing else. No item can be added at the meeting, whether by the chair or by the members present, unless the Registrar has permitted it beforehand.

1. Quorum. The Society has __________ members on its register of members. Under its registered bye-laws business can be transacted only when __________ members are present in person. The count is taken from the attendance register, which every member signs on arrival.

1. If the quorum fails. __________

1. Votes. Every member has one vote and casts it in person. The Society will accept no proxy and no vote cast for an absent member, and nominal and associate members have no vote. A resolution is carried by a majority of the votes of the members present, unless the Act, the Rules or the bye-laws require a larger majority for it; when the votes are equal, the chair has a casting vote.

1. Dues. A member in default of a payment due to the Society cannot take part in the meeting. The Secretary will read out the names of members in default before the business begins, so a member who has paid since the list was drawn up should bring the receipt.

1. Papers. The audited accounts and the audit report for the year ended __________, the committee's annual report and the draft programme and budget for __________ are open to members __________.

1. Objections to this notice. A member who thinks this notice is defective, or the place or time unsuitable, should write to the Secretary before the meeting. The Registrar may declare invalid the proceedings of a meeting called on improper notice, and an early objection lets the committee put the defect right first.

1. Service. __________

AGENDA

(a) To confirm the minutes of the last annual general meeting, held on __________, and to note the action taken on its decisions.

(b) To receive the managing committee's annual report on the working of the Society for the year ended __________.

(c) To consider the audited accounts and the audit report for that year, with the committee's reply to any audit objection.

(d) To decide how the net profit of the year, if any, is disposed of.

(e) To appoint the auditor or audit firm for __________ from the panel approved by the Government.

(f) To approve the programme of activities and the budget for __________: __________

(g) To note the members admitted and the memberships ended during the year, and the amendments of the bye-laws registered during the year: __________

(h) To consider any report of an inspection or inquiry into the Society's affairs, any proposal to transfer, lease or mortgage the Society's immovable property, and any loan to a member of the committee or a relative of one: __________

(i) __________

(j) Special business: __________ An amendment of the bye-laws passed at the meeting takes effect only when the Registrar registers it.

__________

LEGAL BASIS

Punjab: The meeting is held under the Punjab Co-operative Societies Act, 1961, the Punjab Co-operative Societies Rules, 1963 and the Society's registered bye-laws. The Act places final authority in the general body, requires the annual general meeting within six months of the close of the co-operative year and lists the business that meeting takes up; the Rules and the bye-laws fix the notice period, the agenda and the quorum. The notice is not an instrument within section 2(14) of the Indian Stamp Act, 1899, and section 17(1)(b) of the Registration Act, 1908 does not reach it. The Registrar of Co-operative Societies, Punjab, with whom the Society is registered, receives the annual return that declares the date of the meeting and decides a dispute about how the meeting was called or conducted; an order of the Registrar on such a dispute is open to appeal as the Act provides.

Chandigarh: Co-operative law in the Union Territory rests on section 88 of the Punjab Reorganisation Act, 1966, which kept in force there the law that applied before 1 November 1966, and on any enactment the Central Government has extended to it by notification under section 87 of that Act. The Society holds the meeting under the Punjab Co-operative Societies Act, 1961 and the Punjab Co-operative Societies Rules, 1963 as they apply in the Union Territory, and under its registered bye-laws, which fix when the meeting is held, the notice period, the agenda and the quorum. Being no instrument within section 2(14) of the Indian Stamp Act, 1899, the notice bears no duty, and section 17(1)(b) of the Registration Act, 1908 does not make it registrable. The Registrar of Co-operative Societies, Union Territory of Chandigarh, with whom the Society is registered, decides a dispute about the meeting, and an order of the Registrar on it is open to appeal as the co-operative law in force in the Union Territory provides.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023.

The purpose of collecting the personal data in this notice is to identify the Society and the person issuing the notice, and to let members reach the Secretary, so that the annual general meeting can be called, attended and, if it is challenged, shown to have been properly called.

The record will be held by __________ and may be shared with the members of the Society, the managing committee, the Registrar of Co-operative Societies and any officer he authorises, and the Society's auditor.

If the matter does not proceed, the personal data will be retained for 90 days and then erased. If the matter proceeds, the record will be retained for the transaction or authority matter plus 12 months, except where a statute requires a longer named retention period.

A person named in this document may request correction or erasure where the purpose has ended, withdraw consent for future consent-based processing, or raise a grievance by writing to __________. The record-holder should acknowledge and reply within 30 days.

Data minimisation: this document does not collect a full Aadhaar number, an Aadhaar-card copy, a password or bank credentials.

Personal-data instruction: __________.

SIGNATURE

Signed for the Society: __________