Application for a Certified Copy of a Registered Deed (Nakal)

Nakal / certified true copy, applied for under section 57 of the Registration Act, 1908

Before you print this. Some counters want a court-fee stamp affixed on the first page of an application. Leave the top right corner of this page clear so the clerk can put one there. The Annexure at the end explains the fee, how long it takes and what you get back.

To

Sub-Registrar IV, Defence Colony
Sub-Registrar Office IV, Defence Colony, Kotla Mubarakpur, New Delhi 110003
District South East Delhi, Delhi

From

Rajesh Kumar Verma
S/o Late Shri Om Prakash Verma
C-14, Second Floor, Lajpat Nagar IV, New Delhi 110024
Mobile: +91 XXXXX XXXXX Email: rajesh.verma@example.com

Place: New Delhi
Date: 3 April 2026

Subject: Application under section 57 of the Registration Act, 1908 for a certified copy (nakal) of the Sale Deed (bainama) described in paragraph 2 below

Sir / Madam,

1.1 I am Rajesh Kumar Verma, resident of C-14, Second Floor, Lajpat Nagar IV, New Delhi 110024. My mobile number is +91 XXXXX XXXXX. For identification I produce and enclose a self-attested copy of my Aadhaar card ending 4417.

1.2 I am applying in the following capacity: a party to the document — I executed it, or it was executed in my favour.

1.3 More particularly: I am the purchaser named in the deed. My name appears there as 'Rajesh Kumar' without the surname; my Aadhaar reads 'Rajesh Kumar Verma'.

1.4 The property which the document purports to affect belongs to me, and in proof of my ownership I produce and enclose: Registered Sale Deed dated 18 March 2011, Regn. No. 4321 of 2011, and municipal property tax receipt for 2025-26.

1.5 Sunita Verma joins in this application as a second applicant and signs it below. Please treat both of us as applicants and issue the copy to either of us.

2.1 The document is a Sale Deed (bainama). It is more precisely described as: Deed of Exchange between two adjoining plot owners.

2.2 Its particulars, so far as they are known to me, are these:

2.3 Where a row above is blank, that particular is not known to me. I have given every particular I have, and I request that the record be traced from those particulars together with the names in paragraph 3.

2.4 The document relates to the following immovable property:

• Address: Flat No. 302, Tower B, Green Meadows Apartments, Sector 48, Gurugram, Haryana 122018
• Survey, khasra, plot, khata, CTS, gat or municipal number: Khasra No. 217/2, Khata No. 84, area 1,250 sq ft super built-up

2.5 If the registration number is not enough to trace the entry, I request that Index No. II, which is the index of the properties described in Book No. 1, be consulted against this description.

3.1 Executant or executants — the person or persons who signed the deed and gave away the right (the seller, donor, lessor, mortgagor, releasor or testator, as the case may be):

1. Shri Mohan Lal Arora, S/o Shri Kishan Chand Arora

1. Smt. Kamla Arora, W/o Shri Mohan Lal Arora

3.2 Claimant or claimants — the person or persons in whose favour the deed was executed (the purchaser, donee, lessee, mortgagee or releasee, as the case may be):

1. Shri Rajesh Kumar Verma, S/o Late Shri Om Prakash Verma

3.3 I request that the index of persons be consulted against these names if that is needed to trace the entry — Index No. I, which under section 55(2) of the Registration Act, 1908 indexes the persons executing and claiming under documents entered in Book No. 1, or Index No. III or Index No. IV as applicable to a document entered in Book No. 3 or Book No. 4.

4.1 Section 57 of the Registration Act, 1908 requires the registering officer to allow inspection of the register books and the indexes and, on payment of the prescribed fees, to give certified copies of the entries in them.

4.2 For a document entered in Book No. 1, which is the register of non-testamentary documents relating to immovable property, section 57(1) allows any person who applies and pays the fee to have a copy. No special interest has to be shown. That is why an intending purchaser, a lender or an advocate is entitled to trace a chain of title.

4.3 For a document entered in Book No. 3, which is the register of wills and authorities to adopt, section 57(3) is narrower: a copy is given only to the person or persons who executed the document, or to their agents or representatives. On the death of the executant, and not before, a copy may be given to any person who applies and satisfies the registering officer that the executant has died.

4.4 For a document entered in Book No. 4, which is the register of miscellaneous documents that do not relate to immovable property — a power of attorney, a partnership deed or an adoption deed, for example — section 57(4) allows a copy to be given to any person applying, provided that the entry relates to a document executed by that person, or executed in favour of that person, or which purports to affect property belonging to that person, or that the applicant is the agent or representative of such a person. The owner of property is therefore entitled to the office's copy of a power of attorney, or of any similar document, which somebody else has executed purporting to deal with that property, even though the owner never signed it and it was never made in his favour.

4.5 I make this application on that basis, in the capacity stated in paragraph 1.2, and the papers listed in paragraph 10 are produced in proof of that capacity.

5.1 I need a certified copy because the original has been lost or misplaced.

5.2 The circumstances are these: The loan against this flat was taken in 2019 and the original sale deed has been in the bank's custody since then. The mutation office at the municipal corporation will not accept a photocopy.

The original is not traceable. I have reported the loss to the police. The particulars of the report are: Lost Report No. LR/2026/1147 dated 12 August 2026, PS Lajpat Nagar, New Delhi. A copy of the report, and my affidavit about the loss, are enclosed.

The original is in the custody of a lender. The original deed is held by HDFC Bank Ltd, Nehru Place Branch, New Delhi as security for a loan and cannot be released to me at present. A letter or acknowledgment from that institution confirming custody is enclosed.

A party to the deed has died. Late Shri Om Prakash Verma, who was a party to the document described in paragraph 2, has since died. The death certificate and the papers showing my relationship as a legal heir or successor are enclosed. I apply as a person claiming under that party.