DUPLICATE ALLOTMENT LETTER APPLICATION
Application date: __________
Applicant: __________, __________, capacity __________..
Jurisdiction: __________. Authority: __________. Original allotment: __________, dated __________. Property: __________.
LOSS
Reason: __________. Discovered: __________. Report status: __________.
PROOF
Supporting records: __________. Indemnity: __________.
REQUEST
Please verify the original authority record and issue a duplicate carrying the same allotment particulars and conditions.
LEGAL BASIS
In Chandigarh the Estate Officer's allotment file under the Capital of Punjab (Development and Regulation) Act, 1952 is the record of title, so a duplicate or reissued document comes from the Estate Office. In Punjab, on a site allotted by a development authority under the Punjab Regional and Town Planning and Development Act, 1995, the authority gives its services only to the allottee on its file.
PERSONAL DATA NOTICE
This notice is given under the Digital Personal Data Protection Act, 2023.
Personal data in this document is collected for one purpose only: to apply for a duplicate authority-issued allotment letter, communicate about it, verify the supplied property-record evidence and retain an evidentiary filing record.
The record will be held by __________ and shared only with persons or authorities directly involved in the correction, reissue, objection or review.
If the request does not proceed, the data will be retained for 90 days and then erased. If it proceeds, the record will be retained for the proceeding plus 12 months, except where an official or statutory rule requires longer retention.
Correction, erasure, consent withdrawal or grievance requests may be sent to __________ and should be acknowledged and answered within 30 days.
Data minimisation: this document does not collect a full Aadhaar number, a password or unrelated financial credentials, and none should be written into it.
Personal-data instruction: __________.
Record-holder: __________
SIGNATURE
Applicant: __________