अपनी जानकारी भरिए

APPLICATION FOR CHANGE OF NAME IN THE PROPERTY TAX RECORD
(Transfer of the property tax assessment to the present owner, and notice of transfer of title)

To
__________
__________
__________

Date: __________
Place: __________

Subject: Change of name in the property tax record from __________ to __________ — Property Tax Assessment No. / Property ID __________

Sir / Madam,

1. WHO IS APPLYING

I, __________, resident of __________, am the present owner of the property described in paragraph 2 below.

Mobile: __________

This application is also the notice of transfer of title required to be given under __________.

1. THE PROPERTY

• Property Tax Assessment No. / Property ID: __________
• Full address: __________
• Nature of the property: __________
• Name standing in the property tax record at present: __________

1. HOW THE PROPERTY CAME TO ME

• Manner in which the property was transferred to me: __________

Where a document of transfer exists, a photocopy of it is enclosed, and the original will be produced at the counter for verification if this office so requires.

1. POSITION ON PROPERTY TAX AND MUNICIPAL DUES

__________.

I accept liability for the property tax on this property from the date of the transfer, and I undertake to pay whatever arrears are found outstanding on it, together with any interest and penalty lawfully charged.

1. WHAT I AM ASKING FOR

I request that this office:

(a) amend the property tax assessment record of Property Tax Assessment No. / Property ID __________, which at present stands in the name of __________, in the following way — __________;

(b) record this transfer in the books kept for the purpose and in the assessment list, and give effect to the change, issuing every future bill, demand notice and receipt in my name at the address given in paragraph 1;

(c) issue me a copy of the order or endorsement by which the change is made, and an extract of the assessment record showing the changed name, so that I have written proof of it; and

(d) record the mobile number given in paragraph 1 against this property for bills, alerts and online payment.

1. UNDERTAKING

I state and undertake as follows:

(a) The statements made in this application are true to my own knowledge, and the copies enclosed are true copies of the originals in my possession, which I shall produce for inspection whenever called upon to do so.

(b) I understand and accept that the change of name applied for is made only for the purpose of assessment and collection of property tax, that it does not by itself create, confer, declare or extinguish any right, title or interest in the property, and that I shall not plead it as proof of ownership.

(c) If any dispute, claim or proceeding arises out of the change of name made on this application, I shall be responsible for it, and I shall keep this office and its officers indemnified against any loss, cost, claim or demand arising from having acted on this application.

(d) If any statement in this application is later found to be false, the change of name may be cancelled after notice to me, and any tax, interest or penalty due may be recovered from me.

1. VERIFICATION

Verified at __________ on __________ that the contents of this application are true and correct to the best of my knowledge and belief, that nothing material has been concealed, and that no part of it is false.

I request you to allow this application.

Yours faithfully,

ENCLOSURES
(Tick and initial each item, and have the counter acknowledge the list on the receipt below.)

[ ] Photocopy of the document of transfer described in paragraph 3, with the registration endorsement on it.
[ ] Copy of the latest property tax receipt and of the last bill issued in the name of __________.
[ ] Photocopy of photo identity proof and PAN of the applicant.
[ ] Two recent passport-size photographs of the applicant.
[ ] Copy of the change-of-ownership, re-allotment or mutation letter of the Estate Officer or of the development authority, where the property is an allotted site and such a letter has been issued.
[ ] Copy of the Chandigarh Housing Board's transfer or mutation sanction under Regulation 16 of the Chandigarh Housing Board (Allotment, Management and Sale of Tenements) Regulations, 1979, and of the Board's no-dues certificate, where the property is a Board dwelling unit.

SIGNATURES

_______________________________
__________
Applicant — transferee and present owner
Mobile: __________

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FOR OFFICE USE — ACKNOWLEDGEMENT TO BE RETURNED TO THE APPLICANT

Received an application dated __________ from __________ for change of name in the property tax record of Property Tax Assessment No. / Property ID __________, together with the enclosures ticked above.

Diary, inward or application number: ..................................................

Date of receipt: ................................ Expected date of disposal: ................................

Name, designation, signature and seal of the receiving official:

..................................................................................................

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NOTES FOR THE APPLICANT — NOT PART OF THE APPLICATION
(Read these, then remove this page before you file.)

A. WHERE TO FILE. In a Punjab city that has a Municipal Corporation — Ludhiana, Amritsar, Jalandhar, Patiala, Bathinda, S.A.S. Nagar, Pathankot, Hoshiarpur, Moga, Phagwara, Batala or Abohar — file at the property tax counter of the Corporation, at the zonal office that handles your ward if the Corporation works in zones. In a smaller town run by a Municipal Council or a Nagar Panchayat, file at the Council office with the Executive Officer's branch, and note that the application is addressed to the Council or Nagar Panchayat itself, because section 74 of the Punjab Municipal Act, 1911 requires the notice of transfer to be given to the committee and not to an officer. Punjab property tax runs on the mSeva portal at mseva.lgpunjab.gov.in, where the property is identified by its Property ID, and Sewa Kendras also receive municipal applications. In Chandigarh, file at the Property Tax Branch of the Municipal Corporation, New Deluxe Building, Sector 17, Chandigarh 160017, or through an e-Sampark centre; Chandigarh property tax is paid at sampark.chd.nic.in and eservices.chd.gov.in, and the identifier printed on the challan and the receipt is the Property ID, shown as UID. If the office has its own printed form made under its bye-laws, fill that form and attach this application and the annexure to it: the printed form is what the clerk indexes, and this document is what makes the file complete.

B. THE TIME LIMIT, AND WHAT LATENESS COSTS. Section 105(1) of the Punjab Municipal Corporation Act, 1976 gives the transferor and the transferee three months from the execution of the instrument of transfer, or from its registration if it is registered, or from the transfer itself if no instrument was executed. Section 105(2) gives six months from the date of death where the title has devolved on a death. That Act governs the Punjab Municipal Corporations and, through section 7A of the Capital of Punjab (Development and Regulation) Act, 1952, the Municipal Corporation of Chandigarh as well; in a Punjab Municipal Council or Nagar Panchayat the corresponding duty sits in section 74 of the Punjab Municipal Act, 1911. Two things follow if you miss the period. Under section 105(4) the transferor stays liable for the tax until the notice is given or the transfer is recorded, which is why the seller should sign this application too — and why the seller's signature block is limited on its face to the notice, so that a seller who takes advice is not being asked to adopt your undertakings. And the schedule of penalties to the 1976 Act sets a fine of up to Rs 500 for failing to give notice of a transfer or a devolution, plus a daily fine of up to Rs 10 for every day the default continues. In Chandigarh that Rs 10 a day is levied in practice, and buyers who never told the Municipal Corporation have received demands running to large sums years later; a proposal to cut the rate to 10 paise a day was reported in the press as awaiting the Administration's approval, so ask at the counter which rate is being charged before you pay anything. If you are late, fill in the "reason, if you are filing late" field. The application will then admit the delay, give your reason and ask that it be condoned, which is far better than a document that quietly claims to be in time when the date of the deed is printed on its face.

C. WHAT IT COSTS. The application itself bears no stamp duty and needs no court-fee stamp at a Punjab or a Chandigarh municipal counter. Neither jurisdiction charges a percentage of the property's value for this change, and neither calculates it on the stamp duty you paid on your deed. What you may be asked for is a fixed transfer or name-change fee set by the Corporation or the Council, and the cost of the stamp paper for the affidavit-cum-indemnity bond if one is required. Ask the counter for the figure, insist on a receipt, and pay nobody a facilitation charge.

D. IT IS A DIFFERENT RECORD FROM THE ONE THAT PROVES OWNERSHIP, AND IN CHANDIGARH THERE IS MORE THAN ONE OF THOSE. In Punjab the record of rights is the jamabandi, and the change there is the mutation — intkal or dakhil kharij — entered by the Halqa Patwari and sanctioned by the Circle Revenue Officer, with the online record at jamabandi.punjab.gov.in. That record governs land in a revenue estate; inside a municipal town the property tax record belongs to the Corporation or the Council, and this application is how you change it. If your property is a plot or a house allotted by GMADA, GLADA, ADA, JDA, BDA or PDA, there is a further record — the Estate Officer's — and the change there is the re-transfer or change of ownership under section 43(7) of the Punjab Regional and Town Planning and Development Act, 1995, which needs the Authority's previous permission.

In Chandigarh, sector property has no jamabandi at all, and which ownership record is yours depends on who allotted the property. For an Estate Office plot, house or SCO the record is the Estate Office file at the Town Hall, Sector 17-C, and since 2025 mutation there is triggered automatically when the deed is registered before the Sub-Registrar at the 30 Bays Building, Sector 17. If your Chandigarh flat is a Chandigarh Housing Board flat — and there are roughly 62,000 of them — the ownership record is the CHB allotment file at the Chandigarh Housing Board, 8 Jan Marg, Sector 9, and the change there is a transfer under Regulation 16 of the Chandigarh Housing Board (Allotment, Management and Sale of Tenements) Regulations, 1979: the allottee and the purchaser apply jointly, the five-year lock-in running from the date of physical possession must have expired, and the Board's own dues must be cleared on the Board's own no-dues certificate, which the Estate Office neither issues nor certifies. The Board's Citizens' Charter gives twenty working days for mutation on a sale, transfer or gift deed and twenty-five working days for a transfer on an intestate death or under a will. And in Manimajra and in the lal dora and phirni areas of Chandigarh's villages, revenue records do operate and a fard and a report of the Naib Tehsildar (Revenue) appear on the official checklist.

None of those records is the Municipal Corporation's. The Corporation's property tax register is a separate record, and it will keep billing the earlier owner, and charging a daily fine, until you file this application. This is the single commonest mistake a Chandigarh buyer makes, and a Board flat buyer makes it twice over, because neither the Estate Office auto-mutation nor the Board's own mutation touches the tax record.

E. HOW LONG IT SHOULD TAKE, AND WHAT TO DO IF IT DOES NOT. Two to four weeks is the usual run where the papers are complete. Municipal services in Punjab are notified under the Punjab Right to Service Act, 2011, which was extended to Chandigarh by Ministry of Home Affairs Notification No. G.S.R. 1015(E) dated 14 August 2017. Where a service is notified, the notification names a designated officer and a first and a second appellate authority, and a delay beyond the notified period gives you a right of appeal without going to court. Ask the counter to tell you the notified period for change of ownership in the property tax record and to write the expected date of disposal on your acknowledgement. Two things cause almost all the delay: arrears on the old account, and a mismatch between the name or address in the deed and the name or address in the tax record. Clear both before you file.

F. WHAT YOU SHOULD GET BACK. At the counter, an acknowledgement carrying a diary or inward number and an expected date of disposal — do not leave without it. Then the order or endorsement making the change. Then the next bill in your name. Finally, download or ask for the updated property details page from the portal and keep the printout with your deed. You will need it for a home loan, for transferring the electricity and water connections, and when you sell.

G. IF YOU HAVE NOT YET COLLECTED THE HEIRS' NO OBJECTION CERTIFICATES. In a succession case, name every other heir even if their certificates are not ready. The application then says so plainly in paragraph 3A and asks the office to register it and hold it pending until you file them. That is better than either wrong road: claiming enclosures you do not have, which the clerk will catch against the enclosure list and which makes your affidavit false, or leaving an heir out, which is a ground to refuse the application now and to cancel the change later under clause 6(d).

H. IF ONLY A SHARE HAS COME TO YOU. State the share in paragraph 3 and pick the SECOND form of prayer, which asks for your name to be entered alongside the recorded owner to the extent of that share and for the assessment to be bifurcated if the office so requires. Do not pick the first form, which asks for the recorded owner's name to be struck out — on a part transfer that asks the office to delete a person who is still an owner, and it will either be rejected or, worse, acted upon. If what you want is a fully separate assessment with its own Property ID, expect the office to require a bifurcation application on its own form as well.

I. IT IS NOT TITLE. No municipal record proves ownership. Your registered deed, and behind it the Estate Office or Chandigarh Housing Board allotment file, is your title. Do not let anyone tell you that a property tax bill in your name settles a dispute about who owns the property.