EMPLOYER LETTER OF UNDERTAKING FOR A TENANT
Date: __________
Premises: __________
To: __________, __________
- Employer and employee
We, __________, of __________, write regarding __________, who is the employee connected with the proposed tenancy of __________, presently of __________. This letter is signed by __________, __________.
Employment confirmation: __________.
- Scope of undertaking
Our undertaking is: __________.
Where this letter confirms employment or internal reimbursement only, it is not a guarantee of the tenant’s rent and should not be read as one. Where the selected option expressly gives a direct guarantee, the guarantee is limited to the stated amount and period.
- No tenancy or possession rights
This letter does not itself create the tenancy, transfer possession, or make the employer a tenant unless the separate lease names the employer as lessee. It does not authorise possession recovery outside the governing Punjab or Chandigarh tenancy process.
PERSONAL DATA NOTICE
This notice is given under the Digital Personal Data Protection Act, 2023. Personal data appearing in this document is collected for the specific purpose of confirm the employee’s employment and administer the expressly selected housing-support undertaking, communicating about it, and maintaining the resulting legal or operational record. The data may be shown to the owner, tenant, authorised property manager or consultant involved in the transaction, and to a verification or professional service provider specifically instructed for that purpose.
If the transaction does not proceed, application-stage personal data will be retained for 90 days from the decision or withdrawal. If the transaction proceeds, the document record will be retained for the term of the tenancy or transaction, plus 12 months. Data collected only to verify identity at one moment should be destroyed after verification, retaining only the fact and date of verification.
Consent may be withdrawn for future consent-based processing by writing to __________. A request to correct inaccurate data, erase data after its stated purpose has ended, or complain about handling of the record may be sent to the same address; the recipient should acknowledge and respond within 30 days.
Data minimisation: this document does not require a full Aadhaar number to be printed in shared prose. Where Aadhaar-based identity is offered in a KYC context, a masked Aadhaar should be accepted together with an alternative identity route such as passport, driving licence or voter identity card. PAN, bank-account and salary details are collected only where the purpose of the particular document genuinely requires them.
Personal-data instruction: __________. By signing after selecting consent, the signer confirms having read this notice and consents to the collection, limited use, disclosure and retention described above.
- Signature
For __________
Authorised signatory: __________
Date: __________