Kaagazaat

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Move-out Handover Checklist

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  1. The tenancy
  2. Handover, keys and access
  3. Room-by-room condition
  4. Comments, possession and signing

Step 1 of 4

The tenancy

What is the complete address of the rented home?Needed

A calendar date — the day, the month and the year. Dates in a document like this are read against one another, so a date typed here can change what another date is allowed to be.

For example: 01 April 2026

For example: Registered Rent Agreement dated 01 April 2026

For example: Harpreet Singh

For example: Aarav Sharma

For example: Harpreet Singh

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The live draft

The draft, as it stands

This is the whole document, not a sample of it. It is rewritten every time you change an answer.

A long blank line — __________ — stands wherever an answer has not been given. It is left that visible on purpose, so an unfinished document cannot be mistaken for a finished one.

No answer has been given, so every place a detail belongs is standing blank. The shape of the document is worth reading even now.

MOVE-OUT HANDOVER CHECKLIST

Handover date: __________

Property: __________ under __________, commencing __________. Landlord: __________. Tenant: __________.

Overall condition: __________.

Keys returned: __________. Access cards/remotes returned: __________.

Living room: __________. Bedroom(s): __________. Kitchen: __________. Bathroom(s): __________.

Possession status: __________.

This checklist records visible condition and handover facts. A signature acknowledges the observations recorded, not automatic liability for every item unless expressly agreed in the settlement.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to record and evidence the move-out condition, keys, possession and outstanding handover items, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.

The record will be held by __________ and may be shown only to the landlord, tenant, authorised property manager or property consultant involved in the tenancy, a bank/payment service provider where settlement requires payment, a society or utility provider where final handover requires closure, and a statutory authority where disclosure is required for the transaction recorded here.

If this transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If it proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.

A person named in this document may withdraw consent for future consent-based processing, request correction or erasure when the stated purpose has ended, or raise a grievance by writing to __________. The record-holder should acknowledge and respond within 30 days.

Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, PAN, bank-account credentials, passwords or unrelated identity material. Detailed identity verification belongs in the separate KYC process.

Personal-data instruction: __________.

SIGNATURE

Landlord: __________

Tenant: __________

Record-holder: __________

The rest stays out of view until every answer is in.

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MOVE-OUT HANDOVER CHECKLIST

Handover date: __________

Property: __________ under __________, commencing __________. Landlord: __________. Tenant: __________.

Overall condition: __________.

Keys returned: __________. Access cards/remotes returned: __________.

Living room: __________. Bedroom(s): __________. Kitchen: __________. Bathroom(s): __________.

Possession status: __________.

This checklist records visible condition and handover facts. A signature acknowledges the observations recorded, not automatic liability for every item unless expressly agreed in the settlement.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to record and evidence the move-out condition, keys, possession and outstanding handover items, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.

The record will be held by __________ and may be shown only to the landlord, tenant, authorised property manager or property consultant involved in the tenancy, a bank/payment service provider where settlement requires payment, a society or utility provider where final handover requires closure, and a statutory authority where disclosure is required for the transaction recorded here.

If this transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If it proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.

A person named in this document may withdraw consent for future consent-based processing, request correction or erasure when the stated purpose has ended, or raise a grievance by writing to __________. The record-holder should acknowledge and respond within 30 days.

Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, PAN, bank-account credentials, passwords or unrelated identity material. Detailed identity verification belongs in the separate KYC process.

Personal-data instruction: __________.

SIGNATURE

Landlord: __________

Tenant: __________

Record-holder: __________

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