LETTER OF INTENT TO LEASE A HOME
Date: __________
Premises: __________
- Proposed parties
Landlord: __________, of __________. Tenant: __________, of __________.
- Commercial proposal
The parties are discussing a residential tenancy beginning __________ for __________ months at a monthly rent of __________, payable by the __________ day of each month. The proposed refundable security deposit is __________.
Proposed termination notice: __________ days.
Routine maintenance proposal: __________. Utility proposal: __________. Delivery condition: __________.
- Status of this letter
The agreed status of this letter is: __________. Unless the selected status expressly makes the proposal binding, this letter records negotiations only and does not itself deliver possession, create a tenancy, or replace the final rent agreement or lease deed.
If the final instrument grants a lease for a term exceeding one year, registration is compulsory under section 17(1)(d) of the Registration Act, 1908. The final registered instrument, not this letter, should contain the complete possession, default, repair, subletting, access, termination and handover regime.
- Costs and documentation
Stamp-duty and registration-cost proposal for the final instrument: __________. The parties will supply the KYC and property particulars reasonably required to prepare the final tenancy document.
- Expiry
This proposal remains open until __________ unless withdrawn earlier in writing where withdrawal is consistent with the selected binding status.
PERSONAL DATA NOTICE
This notice is given under the Digital Personal Data Protection Act, 2023. Personal data appearing in this document is collected for the specific purpose of evaluate and negotiate the proposed residential letting and prepare the final tenancy documentation, communicating about it, and maintaining the resulting legal or operational record. The data may be shown to the owner, tenant, authorised property manager or consultant involved in the transaction, and to a verification or professional service provider specifically instructed for that purpose.
If the transaction does not proceed, application-stage personal data will be retained for 90 days from the decision or withdrawal. If the transaction proceeds, the document record will be retained for the term of the tenancy or transaction, plus 12 months. Data collected only to verify identity at one moment should be destroyed after verification, retaining only the fact and date of verification.
Consent may be withdrawn for future consent-based processing by writing to __________. A request to correct inaccurate data, erase data after its stated purpose has ended, or complain about handling of the record may be sent to the same address; the recipient should acknowledge and respond within 30 days.
Data minimisation: this document does not require a full Aadhaar number to be printed in shared prose. Where Aadhaar-based identity is offered in a KYC context, a masked Aadhaar should be accepted together with an alternative identity route such as passport, driving licence or voter identity card. PAN, bank-account and salary details are collected only where the purpose of the particular document genuinely requires them.
Personal-data instruction: __________. By signing after selecting consent, the signer confirms having read this notice and consents to the collection, limited use, disclosure and retention described above.
- Signatures
Landlord: __________
Tenant: __________
Date: __________