INTIMATION TO THE SOCIETY OF A TENANT IN OCCUPATION
Date: __________
To __________. Sender: __________.
This is to inform the society that __________ occupies/will occupy __________ under a residential tenancy from __________, with occupation beginning __________ and the current tenancy expected to run until __________. Landlord: __________.
Adults: __________; minors: __________. Ordinary occupants: __________.
Tenant contact: __________. Vehicles: __________.
Society-rule position: __________. Verification status: __________.
This intimation is for resident administration, access, security and communication. It does not make the society a party to the tenancy, authorise retention of unnecessary identity documents, or alter landlord-tenant rights.
PERSONAL DATA NOTICE
This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to record the tenant's occupation for society administration, resident access, security and communication, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.
The record will be held by __________ and may be shown only to the landlord, tenant, authorised property manager or property consultant involved in this tenancy, the utility/service provider, society or building manager directly involved in the stated purpose, and a statutory authority where disclosure is required for the transaction recorded here.
If the requested connection, consent or transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If it proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.
A person named in this document may withdraw consent for future consent-based processing, request correction or erasure when the stated purpose has ended, or raise a grievance by writing to __________. The record-holder should acknowledge and respond within 30 days.
Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, PAN, bank-account credentials, passwords or unrelated identity material. Detailed identity verification should remain in the separate KYC process unless the stated service independently requires a lawful KYC step.
Personal-data instruction: __________.
SIGNATURE
Sender/authorised signatory: __________
Recipient/record-holder: __________