Fill in TDS on Commercial Rent Intimation (Section 194-I)

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TDS on Commercial Rent Intimation (Section 194-I)

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The tenancy
The rent and TDS
PAN, GST and privacy

Step 1 of 3

The tenancy

What is the landlord's full name or legal entity name?Needed

For example: Harpreet Singh

What is the tenant's full name or legal entity name?Needed

For example: Northline Analytics Private Limited

What is the complete address of the leased commercial premises?Needed

House / flat / plot no.

Street, sector or locality

City area and PIN code

When did the tenancy begin?Needed

A calendar date — the day, the month and the year. Dates in a document like this are read against one another, so a date typed here can change what another date is allowed to be.

For example: 01 April 2026

What is the rent paid for?Needed

land or building (including a factory building) or furniture/fittings let along with itplant, machinery or equipment

Who will hold or receive this document?Needed

For example: Harpreet Singh

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INTIMATION OF TDS ON COMMERCIAL RENT (SECTION 194-I)

The tenancy concerning __________ commenced on __________. Rent category: __________.

For legacy rent events under section 194-I of the Income-tax Act, 1961, a person paying rent to a resident — other than an individual or HUF not then subject to tax audit — was required to deduct tax once the aggregate rent for the year crossed the threshold then in force, at 10% for land, building or furniture/fittings, and 2% for plant, machinery or equipment. For rent events on or after 1 April 2026, the Income-tax Act, 2025 and Income-tax Rules, 2026 govern the corresponding withholding, return and challan process instead.

__________ gives this intimation to __________. It does not replace the statutory TDS return, challan or certificate (Form 16A).

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to prepare, file and evidence the rent-withholding tax record, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.

The record will be held by __________ and may be shown only to the landlord, tenant, authorised property manager or accountant involved in this tenancy, a bank or payment service provider where this document expressly instructs payment, a verification agency instructed for the stated purpose, and a statutory or tax authority where disclosure is required for the transaction recorded here.

If the transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If the transaction proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.

Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, passwords or unrelated identity material. Detailed KYC should remain in the separate KYC workflow; tax identifiers are collected here only where the whole purpose of this document requires them.

SIGNATURE

______________________________
Signature
Tenant: __________
Place: ____________________
Date: ____________________

______________________________
Signature
Record-holder: __________
Place: ____________________
Date: ____________________

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