Fill in Legal Notice to a Travel Agent for Refund

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Legal Notice to a Travel Agent for Refund

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On what date do you sign this?Needed

A calendar date — the day, the month and the year. Dates in a document like this are read against one another, so a date typed here can change what another date is allowed to be.

For example: 16 November 2026

From which town or city do you send this?Needed

For example: Ludhiana

How will you send this?Needed

I am sending this by registered post with acknowledgement due.I am sending this by speed post and keeping the tracking report as proof of delivery.I am sending this by courier, against a signed and dated delivery receipt.I am delivering this by hand, against a signed and dated acknowledgement.

To whom is the notice addressed?Needed

For example: Global Pathways Immigration Services, through its proprietor Mr Harjit Singh

At what address is the notice sent?Needed

House / flat / plot no.

Street, sector or locality

City area and PIN code

Does the agent have an email address for a copy?You may leave this

An email address somebody actually reads. Notices under a document like this can be sent to it, so a working one matters more than a tidy one.

For example: info@globalpathways.example.com

Do you know the agent's licence or registration?You may leave this

For example: a licence shown on the office wall, number not noted

What is your name?Needed

For example: Gurpreet Singh Dhillon

What is your address?Needed

House / flat / plot no.

Street, sector or locality

City area and PIN code

What is your email address?Needed

An email address somebody actually reads. Notices under a document like this can be sent to it, so a working one matters more than a tidy one.

For example: gurpreet.dhillon@example.com

What is your phone number?Needed

A number somebody can be reached on. Ten digits is the usual Indian form, and a country code in front of it is fine if you want it there.

For example: +91 98150 47731

What is this about, in one line?Needed

For example: Notice for refund of 6 lakh rupees paid for a Canada work visa not delivered

What did the agent promise, and when?Needed

The visa, job, study place, tickets or tour promised, the date and any date for delivery.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: On 10 January 2026 the agent promised a work visa for Canada within six months, a job offer and air tickets, for the fee stated below.

What payments did you make?Needed

Each payment: the date, amount, the mode and any receipt. Never write a full account number, PIN or password.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: 2 lakh rupees by bank transfer on 12 January 2026, 3 lakh rupees by cheque on 3 March 2026, and 1 lakh rupees in cash on 20 April 2026 against a handwritten receipt.

What is the total you paid?Needed

An amount in rupees. Commas and a ₹ sign are both fine — write it the way you would write it anywhere else, and the document is given the tidy form of it.

For example: 600000

What happened instead?Needed

The failure in plain facts: what was not done, the excuses given, and when contact stopped.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: No visa was issued. The agent gave different excuses, stopped answering calls from 15 September 2026, and the office was found shut on 2 October 2026.

What do you require?Needed

refund the whole amount I paid, in one payment.refund the whole amount I paid, with interest at the rate of 9% a year from the date of each payment.

How should they pay you back?Needed

A sentence telling them how to pay; give account details only on request, never a PIN, OTP or password.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: Please pay by transfer to the savings account of the sender with Punjab National Bank, Urban Estate branch, Patiala, the details of which I will give on request, or by demand draft payable to the sender.

Should a copy go to anyone else?You may leave this

A partner, proprietor or other person who is answerable, with an address; leave blank if none.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: Mr Harjit Singh, proprietor, at his residence at House 12, Phase 3B1, Mohali 160059

Which papers are you enclosing?Needed

Number each paper. Send copies and keep the originals.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: 1. Receipts and bank records of the payments. 2. Messages and emails with the agent. 3. Visiting card and any agreement.

Is an advocate signing for you?You may leave this

For example: Tejinder Pal Singh

Who will hold the completed record?Needed

For example: Kuldip Singh Sandhu

Which email address should receive privacy requests?Needed

An email address somebody actually reads. Notices under a document like this can be sent to it, so a working one matters more than a tidy one.

For example: kuldip.sandhu@example.com

Do you consent to the personal-data handling described in this document?Needed

I consent to the collection and use described in the Personal Data NoticeI do not consent to the collection and use described in the Personal Data Notice

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No answer has been given, so every place a detail belongs is standing blank. The shape of the document is worth reading even now.

LEGAL NOTICE TO A TRAVEL AGENT FOR REFUND

Notice demanding refund of money paid for a visa, job, study place, tickets or tour

Date: __________, at __________

__________

To: __________, __________

From: __________, __________ (email __________, telephone __________)

Subject: __________

Sir or Madam,

1. What you promised. __________

2. What I paid. __________ The total I paid is __________.

3. What you did. __________

4. Why this is a wrong. You took money for a service and did not provide it, and have not returned the money. That is a deficiency in service and an unfair trade practice, and, if you never meant to perform, it may be cheating.

5. What I require. Within fifteen days of receiving this notice, __________ __________

6. If you do not. If you do not do this within fifteen days, I will, without further notice, file a consumer complaint before the District Consumer Commission, complain to the authority that licenses travel agents and consultants, and report the matter to the police for cheating, and I will ask for refund, interest, compensation and costs. I may also take the civil court route. This notice does not waive any of my rights, and it does not stop any of them.

7. Keep the evidence. Please keep safe your records of my file, the receipts, the messages and any application or document you prepared for me, and do not alter or destroy them.

ENCLOSURES

__________

LEGAL BASIS

Punjab and Chandigarh: Taking money for a service and not providing it is a deficiency in service under the Consumer Protection Act, 2019, and the District Commission, on a complaint made within two years of the cause of action, can order refund, compensation and costs. Dishonest inducement to part with money may be cheating under the Bharatiya Nyaya Sanhita, 2023. In Punjab the Punjab Travel Professionals Regulation Act, 2012 regulates travel agents and immigration consultants, who must hold a licence, and makes certain acts offences; recruitment for overseas employment is also governed by the Emigration Act, 1983. Which authority in Punjab or Chandigarh licenses the agent is to be confirmed. No fee is payable on this notice.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023.

The purpose of collecting the personal data in this document is to identify the sender and the agent, record the payments, the promise and the failure, and let the demand be met or a complaint or case be filed if it is not.

The record will be held by __________ and may be shared with the agent, any person to whom a copy is sent, the licensing authority and the police if a complaint is made, the sender's advocate, and any Commission or court that hears the matter.

If the matter does not proceed, the personal data will be retained for 90 days and then erased. If the matter proceeds, the record will be retained for the transaction or authority matter plus 12 months, except where a statute requires a longer named retention period.

A person named in this document may request correction or erasure where the purpose has ended, withdraw consent for future consent-based processing, or raise a grievance by writing to __________. The record-holder should acknowledge and reply within 30 days.

Data minimisation: this document does not collect a full Aadhaar number, an Aadhaar-card copy, a password or bank credentials.

Personal-data instruction: __________.

SIGNATURE

______________________________
Signature
Sender: __________
Place: ____________________
Date: ____________________

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