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APPLICATION FOR CORRECTION IN THE ESTATE OFFICE RECORD AND IN THE PROPERTY DETAILS DISPLAYED ON THE PROPERTY MANAGEMENT SYSTEM PORTAL

(Estate Office, U.T. Chandigarh — Annexure-I to the Checklist for any type of corrections in any kind of documents relating to the services being provided by the Estate Office and correction of detail of property on portal)

To

The Estate Officer, U.T. Chandigarh
(through the Assistant Estate Officer, designated officer for this service)
Town Hall Building, Sector 17-C
Chandigarh 160017

Date: __________

Place: __________

SUBJECT: Application for correction of __________ in the property documents held by this Office and in the property details displayed on the online portal, in respect of __________, __________, Chandigarh — the service listed at Sr. No. 32 of the Right to Service notification of the Department of Personnel, Chandigarh Administration, No. 28/67/1-IH(9)-2026/73238 dated 30 March 2026

Sir / Madam,

The Applicant respectfully submits this application and states as follows.

PART I — THE APPLICANT

1. Particulars of the Applicant. __________, __________ __________, resident of __________, telephone __________ (together, the Applicant, whether one person or more).

2. Capacity. The Applicant is __________. Every person recorded in this Office as an owner, allottee, lessee or transferee of the Property has signed this application; no recorded owner has been left off it, and no correction is sought behind the back of any recorded owner.

3. Proof of identity. A self-attested photocopy of the __________ of __________ is enclosed, in compliance with item 2 of the checklist for this service. Where the correction sought is a correction of the spelling of a name or of a parentage, the identity document enclosed for that person is the one carrying the corrected particulars.

PART II — THE PROPERTY

4. The property. __________, __________, Chandigarh, being __________ (the Property), described more fully in the Schedule at the end of this application.

5. Area and tenure. The area of the site is __________. The Property is held on a __________ basis.

6. How the Property came to the Applicant. The Property was allotted vide Allotment Letter No. __________ dated __________.

PART III — THE ERRORS COMPLAINED OF

7. The Applicant has found the following errors in the property documents held by this Office and in the property details displayed on the Property Management System portal at estateoffice.chd.gov.in:

(Where there are more than three errors, continue the table on a separate sheet in the same four columns, and sign that sheet.)

8. Where the error appears. The error appears __________.

9. How the error arose, and why it is a matter of record. The Applicant respectfully submits that what is complained of is an error of record and not a change of substance sought under the name of a correction, and that it arose from __________.

10. The registered deed, and whether it needs correcting too. In this case __________.

PART IV — WHAT IS AND IS NOT BEING ASKED FOR

11. What this application does and does not ask for. The Applicant states that __________. This application of itself creates, transfers, declares, enlarges, reduces and extinguishes no right, title or interest in the Property: whatever the Applicant held in the Property before this application was made, the Applicant holds after it, neither more nor less, and this Office is asked only to make its record and its portal answer to the documents already in existence. No fragmentation, division, bifurcation, apartmentalisation or amalgamation of the Property is sought or intended by this application; Rule 16 of the Chandigarh Estate Rules, 2007 prohibits the fragmentation and the amalgamation of a site save as that Rule itself permits — amalgamation of adjoining commercial or industrial sites with the prior approval of revised plans, and fragmentation where a notified scheme provides for it — and no such approval is invoked here. The Applicant is aware that a change of ownership on a registered deed, an addition or deletion of the name of a mother, father, spouse, son or daughter under Rule 7(iii) of those Rules, and a transfer on the death of an owner are separate services with their own applications and their own time limits; none of them is applied for here, and if this Office takes the view that any part of what is sought belongs to one of them, the Applicant asks under paragraph 15 below to be told so in writing.

12. Dues. As to the amounts standing against the Property on the portal, __________. The Applicant is aware that under section 3(3) of the Capital of Punjab (Development and Regulation) Act, 1952 the Property continues to belong to the Central Government until the entire consideration money, together with interest and every other amount due, has been paid, and that the correction of a record discharges no liability.

PART V — ENCLOSURES

13. The enclosures, and their count. __________ documents are enclosed with this application, in compliance with item 3 of the checklist for this service. They are set out, in the order in which they are tagged, in the single List of Enclosures at the end of this application, and the number stated here is the number of items in that one list. There is no second list, and no document is counted twice.

A document already available in the records of this Office is not resubmitted; where such a document is relied upon, a self-attested or notarised copy is enclosed and the fact that the original is already on the file of this Office is written on the copy. Any document prepared or executed outside India that is relied upon has first been embossed by the Office of the Finance Department, Chandigarh Administration.

PART VI — PRAYER

14. The Applicant therefore prays that this Office may be pleased to:

(a) cause the errors set out in the table in paragraph 7 to be corrected in the property file and in every register and document of this Office in which they appear;

(b) cause the corresponding correction to be carried into the property details displayed on the Property Management System portal at estateoffice.chd.gov.in, so that Know Your Property, Know Your Dues and the User Account Statement generated for the Property all read correctly;

(c) issue to the Applicant a copy of the corrected entry, and, where the error appears in a document already issued by this Office, a corrected document in its place;

(d) do so within the thirty working days fixed for this service by Sr. No. 32 of the Right to Service notification dated 30 March 2026, that period running from the submission of this application complete with the documents listed at the end of it; and

(e) pass such further or other order as the facts of the case require.

15. If this Office is of the view that any part of what is sought is not the correction of a record but a matter requiring a separate service, a public notice, or a determination of title, the Applicant prays to be told so in writing with reasons, so that the correct application may be made without waiting out the period fixed for this one.

PART VII — UNDERTAKINGS

16. The Applicant undertakes:

(a) to produce at the counter of this Office the original of every document copied with this application, whenever required;

(b) to accept that the correction of the record does not by itself create, enlarge, reduce or extinguish any right, title or interest in the Property, and cures no defect in title;

(c) to inform this Office in writing at once if any fact stated in this application changes before the correction is carried out;

(d) to pay any amount lawfully found due against the Property, whether or not it stood on the portal before the correction; and

(e) to indemnify the Chandigarh Administration and the Estate Officer, U.T. Chandigarh against every loss, claim, demand, cost and proceeding arising from the correction now applied for, should any statement in this application be found untrue, or should any person claim to be prejudiced by the corrected entry.

PART VIII — DECLARATION AND VERIFICATION

17. The Applicant declares that the contents of paragraphs 1 to 16 above are true to the Applicant's own knowledge, that nothing material has been concealed, and that no part of them is false. The Applicant is aware, from note 3 of the checklist for this service, that false information or misrepresentation will lead to the outright rejection of the application and to the Applicant having to apply afresh with complete documents; and is further aware that an order obtained on a false statement is liable to be recalled, and that the Property is liable to be resumed and a sum not exceeding ten per cent of the total amount of consideration money, interest and other dues forfeited, under section 8-A of the Capital of Punjab (Development and Regulation) Act, 1952.

Verified at __________ on __________.

Thanking you,

Yours faithfully,

__________________________
__________
__________ __________
__________
Telephone: __________

(Where more than two persons are recorded as owners of the Property, add a signature line for each of them here, giving that owner's own parentage and own residential address. Every recorded owner signs.)

ANNEXURE A — AFFIDAVIT-CUM-INDEMNITY OF THE APPLICANT

(On non-judicial stamp paper of the denomination current for an affidavit in the Union Territory of Chandigarh — ask for it at the authorised stamp vendors' counter at the 30 Bays Building, Sector 17. One sheet for each deponent, and where an attorney swears this affidavit for an absent owner that is still one sheet and not two. Note 4 of the checklist for this service records that a notarised affidavit is accepted in place of an affidavit attested by an Executive Magistrate, except where otherwise specifically required by law or policy.)

I, __________, __________ __________, resident of __________, do hereby solemnly affirm and declare as follows:

1. That I am __________, the property concerned being __________, __________, Chandigarh, allotted vide Allotment Letter No. __________ dated __________, and that this affidavit is competently sworn.

1. That the entries set out in the second column of the table in paragraph 7 of the application dated __________ to which this affidavit is annexed are erroneous, and that the corrected entries set out in the third column of that table are true and correct.

1. That the error arose from __________; that the record as it stands does not answer to the documents on which the Property is held; and that no statement inconsistent with the corrected entries now claimed has been made to this Office or to any other authority.

1. That __________. That in seeking this correction no right, title or interest in the said property is sought to be acquired, enlarged, reduced or extinguished by this application, and that the claim of no person is sought to be defeated by it.

1. That in this case __________.

1. That the documents produced with the said application are true copies of their originals, and that the originals will be produced for verification whenever required.

1. That no litigation in respect of the said property, and no proceeding concerning the entries sought to be corrected, is pending before any court, tribunal or authority, save as disclosed in the said application.

1. That the Chandigarh Administration and the Estate Officer, U.T. Chandigarh are hereby indemnified, and shall be kept indemnified, against every loss, claim, demand, cost and proceeding that may arise from the correction now applied for; and that the correction of the record confers no title that is not otherwise held.

1. That the contents of this affidavit are true and correct, that nothing material has been concealed, and that no part of it is false.

__________________________
__________
Deponent

VERIFICATION

Verified at __________ on __________ that the contents of the foregoing paragraphs of this affidavit are true and correct, that nothing material has been concealed, and that no part of it is false.

__________________________
__________
Deponent

(Attestation of the Notary Public or Oath Commissioner, with signature, seal, notarial register entry number and date.)

SCHEDULE — THE PROPERTY

All that piece of land, and the building standing on it, known as __________, __________, Chandigarh, within the Union Territory of Chandigarh, being __________, measuring __________, held on a __________ basis, allotted vide Allotment Letter No. __________ dated __________, together with everything standing on the site and every right, easement and appurtenance belonging to it.

LIST OF ENCLOSURES

(This is the only list of enclosures in this application. The number given in paragraph 13 is the number of items below. Tag the documents in this order, and write the number of each tag in the margin against its line.)

The checklist for this service asks for three things: the application at Annexure-I, a self-attested photocopy of the photo identity proof of the applicant, and a copy of the documents in support of the application. The following are enclosed:

• This application, being the Annexure-I proforma expanded.
• Self-attested photocopy of the __________ of __________.
• Affidavit-cum-indemnity at Annexure A, duly sworn and notarised.
• Copy of Allotment Letter No. __________ dated __________.
• Printout of the property details presently displayed for the Property on estateoffice.chd.gov.in, showing the erroneous entry, with the date of the printout written on it.
• User Account Statement of the Property, generated from estateoffice.chd.gov.in.
• The documents relied upon in the fourth column of the table in paragraph 7, and every further document on which the Applicant relies, namely: __________

FOR OFFICE USE — ACKNOWLEDGEMENT OF RECEIPT

Received an application dated __________ from __________ for correction of __________ in respect of __________, __________, Chandigarh.

Diary No. _____________ Date of receipt _____________

Documents found complete or deficient (strike out whichever does not apply). Where found deficient, the deficiency is: __________________________

Time limit for this service: thirty working days from the submission of a complete application, under Sr. No. 32 of the Right to Service notification of the Department of Personnel, Chandigarh Administration, No. 28/67/1-IH(9)-2026/73238 dated 30 March 2026. Designated Officer: Assistant Estate Officer. First Appellate Authority: Estate Officer. Second Appellate Authority: Secretary Estate.

__________________________
Signature and stamp of the receiving official