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APPLICATION FOR TRANSFER OF ELECTRICITY CONNECTION AND CHANGE OF NAME IN THE CONSUMER RECORDS

To,

The __________
__________
__________
__________

Date: __________
Place: __________

SUBJECT: Application under Section 43 of the Electricity Act, 2003 and the Electricity Supply Code in force in __________, for transfer of the electricity connection bearing Consumer No. __________ at __________, from the name of __________ to the name of __________.

Respected Sir / Madam,

1. I am __________, __________. I am the incoming consumer of the premises described below and I apply for the existing electricity connection at that premises to be transferred into my name, in your records. This letter is filed together with the prescribed change-of-name application form of __________.

1. PARTICULARS OF THE CONNECTION

Consumer number / CA number / K. No. : __________
Name presently recorded : __________
Address of the premises supplied : __________
Meter serial number : __________
Sanctioned load : __________
Category of connection : __________
Last bill enclosed, for the month of : __________
Amount of that bill : __________
Date on which it was paid : __________

1. PARTICULARS OF THE APPLICANT

Name : __________
__________
Identity proof : __________
Mobile : __________

1. BASIS OF THE TRANSFER

4.1 I hold the premises by reason of: __________. I took over the premises on __________.

1. POSITION OF THE OUTGOING CONSUMER

5.1 The affidavit enclosed with this application sets out the position of __________, the consumer presently recorded, in relation to this transfer.

1. ARREARS AND NO DUES

6.1 To the best of my knowledge and after such enquiry as I was able to make, no amount is outstanding against Consumer No. __________ as on the date of this application. The last bill, for __________, amounting to __________, was paid on __________ and is enclosed.

6.2 I request that a no-dues position as on __________ be confirmed to me in writing before the transfer is given effect, and that the consumption up to the reading on that date be billed to the outgoing consumer and not to me.

6.3 I am aware that under Section 56(2) of the Electricity Act, 2003 no sum due on account of electricity supplied is recoverable after two years from the date when it first became due, unless it has been shown continuously as recoverable arrears. I am also aware that where the Supply Code or the terms of supply so provide, a distribution licensee may require the clearance of past dues of the premises as a condition of transfer. I do not by this application admit any liability for arrears of any period before __________, and I request that if any such arrears exist, they be quantified and communicated to me in writing before this application is decided, so that I may take up the matter with the outgoing consumer.

1. SECURITY DEPOSIT

7.1 I understand that the security deposit under Section 47 of the Electricity Act, 2003 is held against the consumer of record and not against the premises, and that on a change of name the usual course is that the outgoing consumer's deposit is refunded to that consumer, with interest at not less than the bank rate as Section 47(4) requires, after the final bill is adjusted, and that the incoming consumer furnishes fresh security calculated on the sanctioned load and the average billing of the connection.

7.4 I am ready to pay the prescribed application or processing fee for change of name, together with any additional security deposit assessed on the annual review of my consumption, and I request that the demand for these be raised in writing so that I may pay it at once.

DECLARATION AND UNDERTAKING

I declare that:

(a) the particulars given above are true to the best of my knowledge and belief, and nothing material has been concealed;

(b) I have not been disconnected for theft or for unauthorised use of electricity at this or at any other premises, and no proceeding under Section 126 or Section 135 of the Electricity Act, 2003 is pending against me in respect of this connection, except as disclosed here: _________________________________________________ (write "nil" if there is nothing to disclose);

(c) the meter, the meter seals, the service line and the metering equipment at the premises are intact and have not been tampered with, and I will report any defect I notice;

(d) I will pay all charges billed for the period from the date the connection stands transferred to my name, and I will abide by the conditions of supply and the Supply Code applicable in __________;

(e) I will inform your office in writing if my occupation of the premises ends or if the particulars given above change;

(f) if any statement in this application is later found to be false, the transfer may be cancelled and the connection restored to its earlier position, and I will be liable for the consequences.

PRAYER

I therefore request that you may kindly be pleased to:

(i) transfer Consumer No. __________ at __________ from the name of __________ into my name, in your records;

(ii) issue all future bills and notices in that name;

(iii) confirm the no-dues position and the security deposit position in writing;

(iv) raise any demand for fees, security or arrears in writing, so that it may be paid without delay; and

(v) issue me a dated acknowledgement bearing a service request number today, and communicate the decision on this application within the period allowed by the Standards of Performance notified for __________.

Yours faithfully,

_______________________________
__________
__________
Mobile: __________

ENCLOSURES

Tick each one as you attach it. An application that reaches the counter without its enclosures is returned the same day, and that is the single most common reason these fail.

[ ] The prescribed change-of-name / A&A application form of __________, duly filled and signed — collect it from the office or download it from the discom's website before you go
[ ] The prescribed change-of-name / processing fee, and insist on a numbered receipt for it
[ ] Copy of the last paid electricity bill for __________, amounting to __________
[ ] Proof of payment of that bill
[ ] Self-attested copy of my identity proof — __________
[ ] Self-attested copy of my address proof
[ ] Two recent passport-size photographs
[ ] Indemnity bond on stamp paper of the prescribed value, notarised
[ ] Affidavit on stamp paper of the prescribed value, sworn before a Notary Public

Carry the originals of every document listed above. The counter verifies against the original and returns it the same day.

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ACKNOWLEDGEMENT — FOR OFFICE USE

Received an application dated __________ from __________ for transfer of Consumer No. __________ at __________, with the enclosures listed overleaf.

Service Request / CRN No. : ______________________________

Date of receipt : ______________________________

Received by (name, designation, seal) : ______________________________

Expected date of disposal : ______________________________

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NOTES FOR THE APPLICANT — NOT PART OF THE APPLICATION.
DO NOT SUBMIT THIS PAGE AT THE COUNTER. IT IS PRINTED ON ITS OWN
PAGE SO THAT YOU CAN LEAVE IT BEHIND.
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FIRST, GET YOUR DISCOM'S OWN FORM. This letter is a covering application. Your discom almost certainly has its own prescribed change-of-name / A&A form as well. Get that form, fill it, and file this letter on top of it — a plain-paper letter on its own is usually handed back. BSES Rajdhani, BSES Yamuna and Tata Power-DDL in Delhi, the UPPCL vitran nigams, MSEDCL, BESCOM and DHBVN/UHBVN all run a prescribed form or its online equivalent.

WHICH STATES THIS WAS DRAFTED FOR. The structure, the enclosure list and the security-deposit treatment were drafted against the supply codes and counter practice of Delhi, Uttar Pradesh, Maharashtra, Haryana, Karnataka and Rajasthan. The Electricity Act, 2003 framework is national and the paragraph structure will hold anywhere, but in any other state or union territory read this alongside your own discom's printed form and reconcile the enclosure list, the officer's designation and the fee before you file. BEST, in south Mumbai, runs its own rules.

WHERE TO FILE. At the divisional, sub-divisional or district office of __________ that has jurisdiction over your meter — the one printed on your bill, not the head office. Most discoms in Delhi, Maharashtra, Karnataka and Rajasthan also accept the same application through their consumer portal or mobile app, with scanned enclosures; the physical originals are then verified once. Filing online is faster and gives you an automatic docket number.

WHAT IT COSTS. Three separate amounts, and only the first is small:

1. The change-of-name or processing fee. A few hundred rupees for a domestic connection in most states, higher for commercial and industrial categories. It is fixed by your state commission's schedule of charges, so ask for the current figure and insist on a receipt.
2. Fresh security deposit, if the outgoing consumer's deposit is not transferred to you. This is calculated on your sanctioned load and average billing and is the real cost of a name change — it can run to several thousand rupees on a 3 kW domestic connection and much more on a commercial one. It is refundable, and it earns interest at not less than the bank rate under Section 47(4).
3. Arrears, if any are found. Clear these with the outgoing consumer before you file, not after.

The stamp paper for the indemnity bond and the affidavit, and the notary's fee, add up to a few hundred rupees more.

HOW LONG. The Standards of Performance notified by your state regulatory commission set the outer limit, and it typically falls between seven and thirty days from a complete application. Delhi discoms usually turn a clean, NOC-backed domestic name change around in about a week. UPPCL divisions and MSEDCL sub-divisions commonly take longer, and a varasat case or one without an NOC takes longer still because it goes past a second desk. The clock only starts when the application is complete — an application returned for a missing enclosure resets it.

WHAT YOU SHOULD GET BACK. Three things, and you should chase all three:

1. A dated acknowledgement with a service request or CRN number, at the counter, on the day you file. Do not leave without it. If you filed online, screenshot the docket.
2. Written confirmation of the no-dues position and the security deposit position.
3. The next bill, printed in your name. That bill IS the order — most discoms do not issue a separate transfer letter. Check the consumer name, the address, the sanctioned load, the category and the security deposit figure on it. If any of them is wrong, raise it immediately, while the file is still open.

IF NOTHING HAPPENS. Send a written reminder quoting the CRN. If the discom still does not act within the notified period, or refuses without reasons in writing, the remedy is a complaint to the discom's Consumer Grievance Redressal Forum (CGRF), which is free and takes no lawyer. If the CGRF's order does not satisfy you, appeal to the Electricity Ombudsman of your state commission. A civil suit is slow and usually unnecessary here — the CGRF and Ombudsman route is free and faster. Going that route does not shut the door on a consumer complaint either: the remedy under the Consumer Protection Act is an additional one and is not taken away by the CGRF or the Ombudsman.

TWO THINGS THAT CATCH PEOPLE OUT.

First, arrears of the previous consumer. Electricity dues are not a charge on the property, but where the state Supply Code or the terms of supply say so, a discom can insist that past dues of the premises be cleared before it gives you a connection or transfers one. That is why paragraph 6 asks for the arrears position in writing BEFORE the transfer, rather than after. Get a no-dues certificate as part of your purchase, not as an afterthought.

Second, the security deposit. It belongs to the person named on the account, not to the flat. If you do not get the seller's written consent to transfer it, they get it back and you pay fresh. Ask for that consent at the registration table, along with the last paid bill and the meter reading photograph. It costs the seller nothing and saves you a real amount of money.