Kaagazaat

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Move-in Handover Checklist

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  1. The premises, landlord and tenant
  2. Handover, keys and access
  3. Condition at handover
  4. Acceptance and signing

Step 1 of 4

The premises, landlord and tenant

What is the complete address of the premises?Needed

For example: Rajiv Khanna

What is the landlord’s address?Needed

For example: Amanpreet Singh

What is the tenant’s present address?Needed
More details — you may leave these

A number somebody can be reached on. Ten digits is the usual Indian form, and a country code in front of it is fine if you want it there.

For example: +91 XXXXX XXXXX

A number somebody can be reached on. Ten digits is the usual Indian form, and a country code in front of it is fine if you want it there.

For example: +91 XXXXX XXXXX

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The live draft

The draft, as it stands

This is the whole document, not a sample of it. It is rewritten every time you change an answer.

A long blank line — __________ — stands wherever an answer has not been given. It is left that visible on purpose, so an unfinished document cannot be mistaken for a finished one.

No answer has been given, so every place a detail belongs is standing blank. The shape of the document is worth reading even now.

MOVE-IN HANDOVER CHECKLIST

Record date: __________

Premises: __________

Handover date: __________

Landlord: __________, of __________. Tenant: __________, of __________.

  1. Keys and access

Physical keys handed over: __________. Access cards/remotes/devices: __________.

  1. Condition at handover

Walls/paint: __________. Flooring: __________. Doors/windows: __________. Plumbing: __________. Electrical fittings: __________. Appliances: __________. Cleaning: __________.

This checklist records visible condition and basic operation at handover. It does not exclude a latent defect that could not reasonably be discovered during the handover inspection. Reasonable wear and tear during the tenancy is not damage merely because the premises were recorded in good condition at move-in.

  1. Possession acknowledgement

Tenant acknowledgement: __________. Keys and access devices should be treated as delivered only when the acceptance selected above and the tenancy commencement conditions are satisfied.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data appearing in this document is collected for the specific purpose of record the condition, keys, access devices and possession handover for the identified tenancy, communicating about it, and maintaining the resulting legal or operational record. The data may be shown to the owner, tenant, authorised property manager or consultant involved in the transaction, and to a verification or professional service provider specifically instructed for that purpose.

If the transaction does not proceed, application-stage personal data will be retained for 90 days from the decision or withdrawal. If the transaction proceeds, the document record will be retained for the term of the tenancy or transaction, plus 12 months. Data collected only to verify identity at one moment should be destroyed after verification, retaining only the fact and date of verification.

Consent may be withdrawn for future consent-based processing by writing to __________. A request to correct inaccurate data, erase data after its stated purpose has ended, or complain about handling of the record may be sent to the same address; the recipient should acknowledge and respond within 30 days.

Data minimisation: this document does not require a full Aadhaar number to be printed in shared prose. Where Aadhaar-based identity is offered in a KYC context, a masked Aadhaar should be accepted together with an alternative identity route such as passport, driving licence or voter identity card. PAN, bank-account and salary details are collected only where the purpose of the particular document genuinely requires them.

Personal-data instruction: __________. By signing after selecting consent, the signer confirms having read this notice and consents to the collection, limited use, disclosure and retention described above.

  1. Signatures

Landlord: __________

Tenant: __________

Date: __________

The rest stays out of view until every answer is in.

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MOVE-IN HANDOVER CHECKLIST

Record date: __________

Premises: __________

Handover date: __________

Landlord: __________, of __________. Tenant: __________, of __________.

  1. Keys and access

Physical keys handed over: __________. Access cards/remotes/devices: __________.

  1. Condition at handover

Walls/paint: __________. Flooring: __________. Doors/windows: __________. Plumbing: __________. Electrical fittings: __________. Appliances: __________. Cleaning: __________.

This checklist records visible condition and basic operation at handover. It does not exclude a latent defect that could not reasonably be discovered during the handover inspection. Reasonable wear and tear during the tenancy is not damage merely because the premises were recorded in good condition at move-in.

  1. Possession acknowledgement

Tenant acknowledgement: __________. Keys and access devices should be treated as delivered only when the acceptance selected above and the tenancy commencement conditions are satisfied.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data appearing in this document is collected for the specific purpose of record the condition, keys, access devices and possession handover for the identified tenancy, communicating about it, and maintaining the resulting legal or operational record. The data may be shown to the owner, tenant, authorised property manager or consultant involved in the transaction, and to a verification or professional service provider specifically instructed for that purpose.

If the transaction does not proceed, application-stage personal data will be retained for 90 days from the decision or withdrawal. If the transaction proceeds, the document record will be retained for the term of the tenancy or transaction, plus 12 months. Data collected only to verify identity at one moment should be destroyed after verification, retaining only the fact and date of verification.

Consent may be withdrawn for future consent-based processing by writing to __________. A request to correct inaccurate data, erase data after its stated purpose has ended, or complain about handling of the record may be sent to the same address; the recipient should acknowledge and respond within 30 days.

Data minimisation: this document does not require a full Aadhaar number to be printed in shared prose. Where Aadhaar-based identity is offered in a KYC context, a masked Aadhaar should be accepted together with an alternative identity route such as passport, driving licence or voter identity card. PAN, bank-account and salary details are collected only where the purpose of the particular document genuinely requires them.

Personal-data instruction: __________. By signing after selecting consent, the signer confirms having read this notice and consents to the collection, limited use, disclosure and retention described above.

  1. Signatures

Landlord: __________

Tenant: __________

Date: __________

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