TENANT KYC AND DOCUMENT CHECKLIST
Date: __________
Premises: __________
- Parties and purpose
The proposed landlord is __________, of __________, and the proposed tenant is __________, of __________.
This checklist records identity, address and limited occupation/affordability documents received for the proposed residential tenancy. It is not a rent agreement and does not itself create possession rights.
- Identity
Tenant date of birth: __________. Identity route: __________. Masked or last-four identifier: __________.
A full Aadhaar number is not to be printed in this checklist. A masked Aadhaar may be used, and passport, driving licence or voter identity card remain alternative identity routes.
- Address
Address proof received: __________.
- Employment and affordability
Employment status: __________.
- Other tenancy-file items
Photograph: __________. Police verification: __________.
- Verification record
Documents received by __________ and checked on __________. Result: __________.
Identity copies collected only for one-time verification should be destroyed after verification, keeping only the fact and date of verification, unless the record is genuinely required for the ongoing tenancy file.
PERSONAL DATA NOTICE
This notice is given under the Digital Personal Data Protection Act, 2023. Personal data appearing in this document is collected for the specific purpose of verify the proposed tenant’s identity, address and tenancy-file particulars and administer the proposed tenancy, communicating about it, and maintaining the resulting legal or operational record. The data may be shown to the owner, tenant, authorised property manager or consultant involved in the transaction, and to a verification or professional service provider specifically instructed for that purpose.
If the transaction does not proceed, application-stage personal data will be retained for 90 days from the decision or withdrawal. If the transaction proceeds, the document record will be retained for the term of the tenancy plus 12 months. Data collected only to verify identity at one moment should be destroyed after verification, retaining only the fact and date of verification.
Consent may be withdrawn for future consent-based processing by writing to __________. A request to correct inaccurate data, erase data after its stated purpose has ended, or complain about handling of the record may be sent to the same address; the recipient should acknowledge and respond within 30 days.
Data minimisation: this document does not require a full Aadhaar number to be printed in shared prose. Where Aadhaar-based identity is offered in a KYC context, a masked Aadhaar should be accepted together with an alternative identity route such as passport, driving licence or voter identity card. PAN, bank-account and salary details are collected only where the purpose of the particular document genuinely requires them.
Personal-data instruction: __________. By signing after selecting consent, the signer confirms having read this notice and consents to the collection, limited use, disclosure and retention described above.
- Tenant declaration
Declaration: __________.
Tenant: __________
Date: __________
Signature: to be signed on the generated document.