ONLINE SHOPPING REFUND COMPLAINT
Complaint to the grievance officer for a refund on an online order
Date: __________, at __________
__________
To: __________, __________
From: __________, __________ (email __________, telephone __________)
Subject: __________
Sir or Madam,
- 1. My order. I placed __________ on your platform. __________
- 2. What I paid. I paid __________ by __________.
- 3. What went wrong. __________ __________
- 4. What I have already done. My complaint on your platform is __________. __________
- 5. What I require. Within seven days of receiving this complaint: (a) refund __________ in full, with any delivery or handling charge I paid, to the same account or method I paid from; (b) confirm the refund to me in writing, with the date and the transaction reference; and (c) tell me in writing the name of the officer handling this complaint.
- 6. If you do not. Under the consumer protection rules for e-commerce, a platform must have a grievance officer who acknowledges and settles complaints within set times. If I do not receive the refund, I will register the complaint with the National Consumer Helpline and file a consumer complaint before the District Consumer Commission, and I will ask for interest, compensation and costs. This letter does not waive any of my rights.
ENCLOSURES
__________
LEGAL BASIS
Punjab and Chandigarh: The Consumer Protection (E-Commerce) Rules, 2020, made under the Consumer Protection Act, 2019, require an e-commerce platform to display the name and contact details of a grievance officer and to acknowledge and redress consumer complaints within the times the Rules state, and they bar the platform from refusing to take back goods or refund the price where the goods are defective, deficient, not as described or delivered late. A consumer who bought goods for consideration may complain to the District Commission under the Act, within two years of the cause of action, and may also register the complaint with the National Consumer Helpline. No fee is payable on this letter.
PERSONAL DATA NOTICE
This notice is given under the Digital Personal Data Protection Act, 2023.
The purpose of collecting the personal data in this document is to identify the buyer, record the order, the problem and the refund asked for, and let the platform or seller investigate and reply.
The record will be held by __________ and may be shared with the platform and its grievance officer, the seller, the payment provider or bank, the National Consumer Helpline, the sender's advocate, and any Commission or court that hears the matter.
If the matter does not proceed, the personal data will be retained for 90 days and then erased. If the matter proceeds, the record will be retained for the transaction or authority matter plus 12 months, except where a statute requires a longer named retention period.
A person named in this document may request correction or erasure where the purpose has ended, withdraw consent for future consent-based processing, or raise a grievance by writing to __________. The record-holder should acknowledge and reply within 30 days.
Data minimisation: this document does not collect a full Aadhaar number, an Aadhaar-card copy, a password or bank credentials.
Personal-data instruction: __________.
SIGNATURE
______________________________
Signature
Buyer: __________
Place: ____________________
Date: ____________________