Fill in Complaint to the SSP: FIR Not Registered

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Complaint to the SSP: FIR Not Registered

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To whom is the complaint addressed?Needed

For example: The Senior Superintendent of Police, Ludhiana

On what date is the complaint sent?Needed

A calendar date — the day, the month and the year. Dates in a document like this are read against one another, so a date typed here can change what another date is allowed to be.

For example: 24 September 2026

How is it sent?Needed

I send this complaint by registered post with acknowledgement due, and I keep the postal receipt and the acknowledgement.I send this complaint by speed post, and I keep the postal receipt and the delivery record.

Who is making the complaint?Needed

For example: Manjit Kaur

Whose son, daughter or wife are you?Needed

For example: wife of Balbir Singh

What is your age?Needed

A plain number. Digits only — no words and no units beside them.

For example: 58

What is your address?Needed

House / flat / plot no.

Street, sector or locality

City area and PIN code

On which phone number can the police reach you?Needed

A number somebody can be reached on. Ten digits is the usual Indian form, and a country code in front of it is fine if you want it there.

For example: +91 98723 11418

At which email address can you be reached?You may leave this

An email address somebody actually reads. Notices under a document like this can be sent to it, so a working one matters more than a tidy one.

For example: manjit.kaur221@example.com

At which police station did you give the information?Needed

For example: Division No. 5, Ludhiana

On what date did you give the information there?Needed

A calendar date — the day, the month and the year. Dates in a document like this are read against one another, so a date typed here can change what another date is allowed to be.

For example: 10 September 2026

How did you give it?Needed

For example: in writing, by handing a written complaint to the duty officer at the counter

What was the information about?Needed

The substance of what you told the police, in words that read after The information was about.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: a man who took Rs 2,50,000 from me for a car he never delivered, and then threatened to harm my son when I asked for the money back

Who are the persons concerned?Needed

Names, parentage and addresses where known, and a description of anyone you do not know.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: Ravinder Singh son of Gurnam Singh, proprietor of Sunrise Motors, Ferozepur Road, Ludhiana

On what date did the incident happen?Needed

A calendar date — the day, the month and the year. Dates in a document like this are read against one another, so a date typed here can change what another date is allowed to be.

For example: 12 June 2026

What did the police station say or do?Needed

Tell it in order, in complete sentences: whether it refused to record the information, said it was a civil matter, asked you to wait or to bring more papers, and on what dates.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: The duty officer refused to record the information, said it was a civil matter and told me to go to a lawyer. On 15 September 2026 I went again and was told the same.

Were you given any acknowledgement or number?You may leave this

For example: a stamped copy of my complaint, diary No. 1822 dated 10 September 2026

What evidence do you hold?Needed

Receipts, messages, call records, bank statements, photographs, recordings.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: the booking receipt, my bank statement showing the transfer, and the threatening WhatsApp messages

Is any case about the same matter pending anywhere?You may leave this

For example: Consumer complaint No. 211 of 2026 before the District Consumer Commission, Ludhiana

What do you enclose?Needed

For example: a copy of my complaint of 10 September 2026 with the station stamp, the booking receipt and the bank statement

Who signs the complaint?Needed

For example: Manjit Kaur

Who will hold the completed record?Needed

For example: Kuldip Singh Sandhu

Which email address should receive privacy requests?Needed

An email address somebody actually reads. Notices under a document like this can be sent to it, so a working one matters more than a tidy one.

For example: kuldip.sandhu@example.com

Which consent statement should print?Needed

I consent to the collection and use described in the Personal Data NoticeI do not consent to the collection and use described in the Personal Data Notice

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COMPLAINT TO THE SUPERINTENDENT OF POLICE

To: __________

Date: __________

From: __________, __________, aged __________, of __________, telephone __________

Subject: Information of a cognizable offence given at Police Station __________ on __________ and not recorded as a first information report: complaint by post under section 173(4) of the Bharatiya Nagarik Suraksha Sanhita, 2023

Sir or Madam,

1. The information I gave. On __________ I gave information to the officer in charge of Police Station __________, __________. The information was about __________. The persons concerned are __________, and the incident happened on or about __________.

2. What the police station did. __________ The information has not been recorded as a first information report, and I have not been given a copy of any such record.

3. Evidence. I hold the following evidence and will hand it to the investigating officer: __________.

4. My request. Please consider the information, and if it discloses a cognizable offence, have it recorded as a first information report and investigated, either by you or by an officer subordinate to you, as section 173(4) of the Bharatiya Nagarik Suraksha Sanhita, 2023 provides, and let me have a copy of the record free of cost. I ask that the officer in charge of the police station be directed to act on the information. __________

5. If no action follows. If this complaint too brings no action, I will apply to the Magistrate, who may order an investigation under section 175(3) after considering my application, supported by affidavit, and the submission of the police.

6. Other proceedings, and the truth of this account. What I have stated is true to my own knowledge, except where I say I was told it, and I have left out nothing I know about the matter. Enclosed: __________.

LEGAL BASIS

Punjab: The information is received by the officer in charge of a police station under section 173(1) of the Bharatiya Nagarik Suraksha Sanhita, 2023, orally or electronically and wherever the offence happened; electronic information is signed within three days, and a copy goes to the informant free of cost under section 173(2). Against a refusal to record it, the route is a written complaint by post to the Superintendent of Police under section 173(4), and then an application supported by affidavit to the court of a Magistrate empowered under section 210, which may order investigation under section 175(3). The Sanhita has been in force since 1 July 2024. A police complaint decides no civil right: a claim for money or property is still for the civil court.

Chandigarh: The Bharatiya Nagarik Suraksha Sanhita, 2023 is central law and applies in the Union Territory in the same terms from 1 July 2024. The officer in charge of the police station receives and records the information under section 173(1) and gives a free copy under section 173(2). Against a refusal to record it, the route is a written complaint by post to the Superintendent of Police under section 173(4), and then an application supported by affidavit to the court of a Magistrate at Chandigarh empowered under section 210, which may order investigation under section 175(3). A police complaint decides no civil right, which remains for the civil court at Chandigarh.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023.

The purpose of collecting the personal data in this document is to identify the complainant and the persons concerned, and to record what was reported and what the police station did, so that the Superintendent of Police can examine the complaint.

The record will be held by __________ and may be shared with the complainant, the Superintendent of Police and the officers who examine this complaint, the police station concerned, the Magistrate and any court that tries the offence, and the complainant's advocate.

If the matter does not proceed, the personal data will be retained for 90 days and then erased. If the matter proceeds, the record will be retained for the transaction or authority matter plus 12 months, except where a statute requires a longer named retention period.

A person named in this document may request correction or erasure where the purpose has ended, withdraw consent for future consent-based processing, or raise a grievance by writing to __________. The record-holder should acknowledge and reply within 30 days.

Data minimisation: this document does not collect a full Aadhaar number, an Aadhaar-card copy, a password or bank credentials.

Personal-data instruction: __________.

SIGNATURE

______________________________
Signature
Complainant: __________
Place: ____________________
Date: ____________________

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