Cancellation and Refund Request for a Commercial Booking (Office, Retail or SCO)

स्टाम्प ड्यूटी

This Letter asks the Developer to cancel a booking and refund money already paid. It does not itself sell, convey, transfer, limit or extinguish any interest in immoveable property — Clause 7 says so in terms — so it is not a chargeable instrument under the Indian Stamp Act, 1899 as that Act applies in Punjab or as it extends to the Union Territory of Chandigarh, and no e-stamp exists for a letter of this kind; plain paper, or the Buyer's own letterhead, is enough. This holds whether the booking rests only on a booking application or receipt, or on a signed allotment letter. If the booking has already been carried into a registered Agreement for Sale, actually cancelling that instrument, once the Developer agrees, needs its own further instrument — a registered deed of cancellation, chargeable and registrable on its own footing and stamped separately from this Letter. This Letter is only the request that starts that conversation, not that deed.

रजिस्ट्री

Not compulsorily registrable in either jurisdiction. A request of this kind creates no interest in property and transfers none, so it falls outside Section 17 of the Registration Act, 1908, whether the underlying booking is evidenced only by a receipt, by an allotment letter, or even by a registered Agreement for Sale — registering the Agreement does not make a later letter asking to cancel it registrable in turn. Keep this Letter, and the Developer's written reply to it, with the booking papers; if the cancellation is eventually carried into a registered deed of cancellation of the Agreement for Sale, that deed is presented for registration separately, in its own right.

नोटरी

Not required in either jurisdiction, and this Letter takes effect once the Buyer signs and sends it. Notarising it before a notary appointed under the Notaries Act, 1952 is optional, and is sometimes done for comfort because it creates an independent record of the date and of who signed; it proves nothing about whether the request is justified, and does not speed up, or guarantee, the Developer's reply.

गवाह

Not legally required for a request of this kind in either jurisdiction. Two witnesses to the Buyer's signature are provided for below regardless, because a dispute about when this Letter was sent, or in what form, usually comes down to proof of service rather than of content, and a witness who can be produced later is worth more than the wording of any clause. They matter most if this Letter is delivered by hand — take a signed acknowledgement at the time — and matter less if it is sent by registered post or courier, where the postal or courier record is itself the better proof.