ਕਾਗਜ਼ਾਤ

Minutes of the Annual General Meeting (Co-operative Housing Society)

ਇੱਕ ਨਜ਼ਰ ਵਿੱਚ

ਕੀਮਤ: ₹99 · GST ਸ਼ਾਮਲ
ਸਟਾਂਪ ਡਿਊਟੀ: Punjab/Chandigarh: minutes aren't executed between parties — ordinarily unstamped.
ਰਜਿਸਟਰੀ: Punjab/Chandigarh: not registrable — s.17(1)(b), Registration Act 1908 catches rights in property ≥₹100; a resolution only authorises the deed, which goes to the Sub-Registrar.
ਗਵਾਹ: Punjab/Chandigarh: none — signed by chair and Secretary, not attested.

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ਇਨ੍ਹਾਂ ਨਾਵਾਂ ਨਾਲ ਵੀ

AGM minutes
Annual General Body Meeting minutes
general body meeting minutes
AGM proceedings
certified true copy of an AGM resolution

ਦਸਤਾਵੇਜ਼ ਆਪ ਅੰਗਰੇਜ਼ੀ ਵਿੱਚ ਹੈ। ਭਾਰਤ ਵਿੱਚ ਇਸ ਤਰ੍ਹਾਂ ਦੇ ਕਾਗਜ਼ ਆਮ ਤੌਰ ਉੱਤੇ ਅੰਗਰੇਜ਼ੀ ਵਿੱਚ ਹੀ ਬਣਦੇ ਹਨ, ਅਤੇ ਰਜਿਸਟਰਾਰ, ਬੈਂਕ ਜਾਂ ਅਦਾਲਤ ਵਿੱਚ ਉਹੀ ਸ਼ਬਦ ਪੜ੍ਹੇ ਜਾਂਦੇ ਹਨ ਜੋ ਲਿਖੇ ਗਏ ਹਨ — ਇਸ ਲਈ ਇਹ ਮੰਚ ਉਨ੍ਹਾਂ ਦਾ ਅਨੁਵਾਦ ਨਹੀਂ ਕਰਦਾ। ਪੰਨੇ ਦੀ ਭਾਸ਼ਾ ਪੰਜਾਬੀ ਹੈ; ਦਸਤਾਵੇਜ਼ ਦੀ ਭਾਸ਼ਾ ਅੰਗਰੇਜ਼ੀ।

ਕੀ ਇਹ ਇੱਥੇ ਹੀ ਭਰਿਆ ਜਾ ਸਕਦਾ ਹੈ

ਇਹ ਇੱਥੇ ਹੀ ਭਰਿਆ ਜਾ ਸਕਦਾ ਹੈ

ਇਹ ਦਸਤਾਵੇਜ਼ ਤੁਸੀਂ ਇਸੇ ਸਾਈਟ ਉੱਤੇ ਭਰ ਸਕਦੇ ਹੋ, ਅਤੇ ਕੁਝ ਵੀ ਤੈਅ ਕਰਨ ਤੋਂ ਪਹਿਲਾਂ ਪੂਰਾ ਖਰੜਾ ਸਕਰੀਨ ਉੱਤੇ ਪੜ੍ਹ ਸਕਦੇ ਹੋ। ਇਹ ਧਿਆਨ ਨਾਲ ਤਿਆਰ ਕੀਤਾ ਖਰੜਾ ਹੈ; ਤੁਹਾਡੇ ਆਪਣੇ ਹਾਲਾਤ ਬਾਰੇ ਦਿੱਤੀ ਸਲਾਹ ਨਹੀਂ।

ਇਸ ਨੂੰ ਭਰਨਾ ਸ਼ੁਰੂ ਕਰੋ

ਕਿਉਂ ਲੋੜ ਪੈਂਦੀ ਹੈ

ਕਦੋਂ ਲੋੜ ਪੈਂਦੀ ਹੈ

The Society's only proof of what its general body decided; an unminuted decision is hard to prove to the Registrar, a bank or an auditor. For a Punjab/Chandigarh AGM under the Punjab Co-operative Societies Act, 1961, 1963 Rules and bye-laws — covering minutes confirmation, annual report, accounts, profit, auditor, budget, admissions, bye-law amendments, property, committee election, special business, plus presiding officer, notice, defaulters, quorum, voting. Not for a special/committee meeting, an AOA or an RWA.

ਸਟਾਂਪ ਡਿਊਟੀ, ਰਜਿਸਟਰੀ ਅਤੇ ਗਵਾਹ ਵੇਖੋ

ਹੇਠਾਂ ਜੋ ਲਿਖਿਆ ਹੈ ਉਹ ਪੰਜਾਬ ਅਤੇ ਚੰਡੀਗੜ੍ਹ ਲਈ ਹੈ। ਇਸ ਵਿੱਚ ਉੱਥੋਂ ਦੀ ਹੀ ਸਥਿਤੀ ਦਿੱਤੀ ਗਈ ਹੈ, ਇਹ ਨਹੀਂ ਕਿ ਇਹ ਕਿੱਥੇ-ਕਿੱਥੇ ਕਿਵੇਂ ਬਦਲਦੀ ਹੈ — ਭਾਵ ਹੇਠਲੀਆਂ ਰਕਮਾਂ ਉਹੀ ਹਨ ਜੋ ਲਾਗੂ ਹੁੰਦੀਆਂ ਹਨ। ਦਰਾਂ ਬਦਲਦੀਆਂ ਰਹਿੰਦੀਆਂ ਹਨ, ਇਸ ਲਈ ਸਬ-ਰਜਿਸਟਰਾਰ ਦਫ਼ਤਰ ਤੋਂ ਪੱਕਾ ਕਰ ਲੈਣਾ ਠੀਕ ਰਹਿੰਦਾ ਹੈ। ਜੇ ਪ੍ਰਾਪਰਟੀ ਭਾਰਤ ਵਿੱਚ ਕਿਤੇ ਹੋਰ ਹੈ, ਤਾਂ ਇਸ ਵਿੱਚੋਂ ਕੁਝ ਵੀ ਤੁਹਾਡੇ ਲਈ ਨਹੀਂ ਹੈ।

ਸਟਾਂਪ ਡਿਊਟੀ

Punjab/Chandigarh: minutes aren't executed between parties — ordinarily unstamped. A decision binding an outsider (lease, mortgage, works contract) is stamped via its own instrument; a resolution copy never substitutes.

ਰਜਿਸਟਰੀ

Punjab/Chandigarh: not registrable — s.17(1)(b), Registration Act 1908 catches rights in property ≥₹100; a resolution only authorises the deed, which goes to the Sub-Registrar. Report the meeting date/election result in the Society's returns.

ਨੋਟਰੀ

Punjab/Chandigarh: not needed — the minute book entry is the original; give a certified true copy (Secretary/Chairman, under seal) if asked, notarise only if insisted on.

ਗਵਾਹ

Punjab/Chandigarh: none — signed by chair and Secretary, not attested. Keep the notice with proof of service, the signed attendance register, and any ballot papers.

ਇਸ ਦਸਤਾਵੇਜ਼ ਬਾਰੇ ਵਕੀਲ ਨਾਲ ਗੱਲ ਕਰੋ₹3,539 GST ਸਮੇਤ (₹2,999 + 18% GST), ਪ੍ਰਤੀ ਦਸਤਾਵੇਜ਼ਸਟੈਂਪ ਪੇਪਰ ਲਈ ਬੇਨਤੀ ਕਰੋ

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MINUTES OF THE ANNUAL GENERAL MEETING

Silver Oaks Co-operative House Building Society Limited, registration No. No. 1187 of 1998, registered office Society Office, Sector 68, SAS Nagar (Mohali) 160062

Annual general meeting for the co-operative year ended 1 April 2026, held on 5 April 2026 at 10.30 a.m. at the community hall in the Society's premises.

Chair and record. Gurmeet Singh Bhullar took the chair. The Chairman of the Society presided. Jaspreet Kaur, Secretary of the Society, recorded the proceedings.

Notice. The notice of the meeting, with its agenda, was issued on 2 April 2026. It was sent to every member by registered post at the address in the register of members and affixed on the notice board at the registered office. The chair recorded that it gave members 23 clear days before the meeting, the period the Rules and the Society's registered bye-laws require, and that no business outside that agenda would be taken up.

Members in default. Before any business, the Secretary read out the names of the members in default of dues to the Society, who took no part in the meeting: Amarjit Singh (house 14) and Neelam Rani (house 37).

Quorum. Members on the register: 84. Members present in person, as signed in the attendance register: 46. Quorum under the bye-laws: 21. The quorum being present, the chair declared the meeting duly constituted.

Members present. The members present in person were: Gurmeet Singh Bhullar (house 1), Jaspreet Kaur (house 9), Rakesh Kumar Arora (house 22) and 43 others, as in the attendance register annexed. No member voted by proxy or for an absent member, and each member present had one vote.

Minutes of the last meeting. RESOLVED that the minutes of the general meeting held on 3 April 2026, taken as read, be confirmed, with these corrections, which the Secretary will enter in the minute book: in item 4, the amount sanctioned for the boundary wall is corrected to 3,20,000. The resolution was carried unanimously.

Annual report. The managing committee presented its annual report on the working of the Society for the year and answered the questions members put on it. RESOLVED that the annual report be adopted. The resolution was carried unanimously.

Accounts and audit. The audited balance sheet and income and expenditure account for the year ended 1 April 2026, with the audit report of M/s Grewal and Bedi, Chartered Accountants, were placed before the meeting. The committee reported on the audit objections: the objection on unreconciled bank entries has been rectified; the one on the repair fund register will be rectified by 31 December 2026 RESOLVED that the audited accounts be adopted, that the audit report be taken on record, and that the committee report the rectification of every open objection to the next general meeting. The resolution was carried unanimously.

ਇਸ ਦਸਤਾਵੇਜ਼ ਨਾਲ ਅਕਸਰ ਇਹ ਵੀ ਚਾਹੀਦੇ ਹਨ

ਹਾਊਸਿੰਗ ਸੁਸਾਇਟੀ, ਆਰ.ਡਬਲਿਊ.ਏ. ਅਤੇ ਅਪਾਰਟਮੈਂਟ ਸੰਘ ਉੱਤੇ ਵਾਪਸ