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Vehicle Sale Receipt and Delivery Note

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Nothing is amiss in what you have written. The document is simply not finished, and the draft marks each gap where an answer will go.

A calendar date — the day, the month and the year. Dates in a document like this are read against one another, so a date typed here can change what another date is allowed to be.

For example: 12 December 2026

For example: Ludhiana

For example: Harpreet Singh Gill

For example: son of Sh. Jaswant Singh Gill

What is the Seller's address?Needed

A number somebody can be reached on. Ten digits is the usual Indian form, and a country code in front of it is fine if you want it there.

For example: 98765 43210

Which identity proof did the Seller show?Needed

For example: PB10 20190012345

For example: Manpreet Kaur

For example: wife of Sh. Gurdeep Singh

What is the Buyer's address?Needed

A number somebody can be reached on. Ten digits is the usual Indian form, and a country code in front of it is fine if you want it there.

For example: 99887 76655

Which identity proof did the Buyer show?Needed

For example: CH01 20180054321

What kind of vehicle is it?Needed

For example: Maruti Suzuki Swift VXi

For example: white

A plain number. Digits only — no words and no units beside them.

For example: 2017

What fuel does it use?Needed

For example: PB10 AB 1234

For example: MA3EWB81S00123456

For example: K12MN1234567

For example: Harpreet Singh Gill

An amount in rupees. Commas and a ₹ sign are both fine — write it the way you would write it anywhere else, and the document is given the tidy form of it.

For example: 450000

An amount in rupees. Commas and a ₹ sign are both fine — write it the way you would write it anywhere else, and the document is given the tidy form of it.

For example: 450000

How was it paid?Needed

For example: UTR 4123456789012

Is the price paid in full?Needed

For example: the Seller's house in Model Town, Ludhiana

A calendar date — the day, the month and the year. Dates in a document like this are read against one another, so a date typed here can change what another date is allowed to be.

For example: 12 December 2026

For example: 11 am

A plain number. Digits only — no words and no units beside them.

For example: 48250

Describe body, tyres, engine, interior and anything else the Buyer noted when trying it.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: Body and paint in good order, four tyres about half worn, engine starts and runs smoothly, air conditioner works, no leaks seen.

List each defect, or write that none was disclosed.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: A scratch on the rear bumper and a weak left rear speaker.

A plain number. Digits only — no words and no units beside them.

For example: 2

For example spare wheel, jack, music system, mats, toolkit, helmet.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: Spare wheel, jack, toolkit, floor mats and a music system.

List each paper handed over today.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: Registration Certificate, insurance policy, pollution certificate, service booklet and the owner's manual.

Write none if everything was handed over.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: None.

What is the position on Forms 29 and 30?Needed
Is there a loan on the vehicle?Needed

List each one with its amount, or write that none is pending.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: No road tax and no challan is pending.

Say which policy is valid until when, and who will have it changed to the Buyer's name.

A long answer. Several lines are fine, and a break you make between paragraphs is the break the document keeps.

For example: The policy is valid until 30 June 2027 and the Buyer will have it changed to the Buyer's name within the time the insurer allows.

Who files the transfer at the Registering Authority?Needed

A plain number. Digits only — no words and no units beside them.

For example: 7

Is there another written agreement for this sale?Needed
Were photographs taken at the handover?Needed

For example: Rajinder Kumar

For example: Sukhdev Singh

For example: Kuldip Singh Sandhu

An email address somebody actually reads. Notices under a document like this can be sent to it, so a working one matters more than a tidy one.

For example: kuldip.sandhu@example.com

Which consent statement should print?Needed

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A long blank line — __________ — stands wherever an answer has not been given. It is left that visible on purpose, so an unfinished document cannot be mistaken for a finished one.

No answer has been given, so every place a detail belongs is standing blank. The shape of the document is worth reading even now.

VEHICLE SALE RECEIPT AND DELIVERY NOTE

Receipt for the price paid and a record of the handing over of a motor vehicle

Date: __________, at __________

Received from: __________, __________, of __________, telephone __________ (called "the Buyer")

Received by: __________, __________, of __________, telephone __________ (called "the Seller")

  1. 1. Why this paper is signed. The Seller has sold the vehicle described below to the Buyer and has handed it over today. This paper is the Seller's receipt for the money and the record of what was handed over and in what state. It is signed at the time of handing over, by both of them.
  1. 2. The vehicle. The vehicle is a __________, make and model __________, colour __________, year of manufacture __________, fuel __________. Its registration number is __________, its chassis number is __________ and its engine number is __________. The Registration Certificate stands in the name of __________.
  1. 3. The price. The agreed price of the vehicle is __________. The Seller acknowledges that __________ has been received today by __________.
  1. 4. The position on payment. __________
  1. 5. Delivery. The Seller delivered the vehicle to the Buyer at __________ on __________ at about __________. From the moment of delivery the vehicle is in the Buyer's possession and use.
  1. 6. State of the vehicle at delivery. The odometer reads __________ kilometres. The Buyer has seen and tried the vehicle, and its state at delivery is this: __________
  1. 7. Defects the Seller has told the Buyer about. __________ The Buyer has accepted the vehicle with those defects.
  1. 8. Keys and accessories handed over. Number of keys or key fobs handed over: __________. Accessories and fittings handed over with the vehicle: __________
  1. 9. Papers handed over. The Seller handed over these original papers: __________ Papers the Seller has not handed over, and when they will be handed over, are: __________
  1. 10. The transfer forms. __________
  1. 11. Loan or hypothecation. __________
  1. 12. Taxes, challans and dues. The Seller states that the pending road tax, challans and other dues on the vehicle up to today are these: __________ The Seller will pay the dues up to today that are named in this paragraph, and the Buyer will pay any due that arises from the use of the vehicle after delivery.
  1. 13. Insurance. __________
  1. 14. Who looks after the transfer. __________ The registered owner of record stays answerable to the authorities until the new owner's name is entered at the Registering Authority, so both of them should see the transfer through without delay.
  1. 15. Use after delivery. From the time of delivery the Buyer is responsible for the vehicle, for its use, for any accident or offence arising from its use and for any challan issued for the period after delivery. The Seller is responsible for any challan or claim that arose from the use of the vehicle before delivery.
  1. 16. If a claim comes to the Seller after delivery. If the Seller receives a notice, challan or claim for a period after delivery, the Seller will send it to the Buyer within __________ days, and the Buyer will deal with it and keep the Seller free of it.
  1. 17. Another paper may exist. __________ If this paper and any other written agreement say different things about the same point, the parties will read them together, and the later one signed by both of them will decide the point.
  1. 18. Photographs. __________
  1. 19. Both sides confirm. The Buyer confirms that the Buyer has received the vehicle, the keys and the papers listed above and has paid the sum written in paragraph 3. The Seller confirms that the Seller has received that sum, has handed over the vehicle in the state described and has not kept back any paper named in paragraph 9 except as written there.
  1. 20. Proof of who signed. The Seller showed the Buyer the original Registration Certificate and a __________ number __________. The Buyer showed the Seller a __________ number __________. Neither of them has given the other a full Aadhaar number.
  1. 21. Copies. This paper is signed in two copies. Each of them keeps one copy, and each copy is as good as the other.

ANNEXURE: PAPERS AND THINGS HANDED OVER

Please tick off on the day, and attach a copy of each paper to the Buyer's copy of this note: the original Registration Certificate; the valid insurance policy; the pollution-under-control certificate; the service booklet; every key; the financier's no-objection letter and closed loan statement, if there was a loan; the signed Form 29 and Form 30, if they are signed today; the Seller's identity proof copy; and photographs of the vehicle taken at delivery.

HOW TO SEND OR FILE THIS PAPER

The Buyer keeps the original of this note with the Registration Certificate and the transfer papers. The note and a copy of the Seller's identity proof go with the transfer forms to the Registering Authority, which is the Sub-Divisional Motor Vehicle Officer or District Transport Officer of the district in Punjab, or the Registering Authority of the Union Territory in Chandigarh, where the transfer of ownership is reported under section 50 of the Motor Vehicles Act, 1988 on Forms 29 and 30 of the Central Motor Vehicles Rules, 1989. The Seller keeps the other copy with a copy of the Registration Certificate and the proof that the transfer was reported.

LEGAL BASIS

Punjab: A sale of a vehicle is a sale of goods, and the ownership passes when the parties intend it to pass, which is shown by the sale and delivery, under the Sale of Goods Act, 1930. A receipt is evidence of the payment. Under section 50 of the Motor Vehicles Act, 1988, the change of ownership of a registered vehicle has to be reported to the Registering Authority, on Forms 29 and 30 of the Central Motor Vehicles Rules, 1989, by the Seller and the Buyer. A dispute about the payment or the state of the vehicle is decided by a civil court under section 9 of the Code of Civil Procedure, 1908, with an appeal to the District Judge or the Punjab and Haryana High Court.

Chandigarh: The Sale of Goods Act, 1930 and section 50 of the Motor Vehicles Act, 1988 apply in the Union Territory in the same way. The transfer of the vehicle is reported to the Registering Authority of the Union Territory on Forms 29 and 30, and a dispute about the sale is decided by the civil court at Chandigarh under section 9 of the Code of Civil Procedure, 1908, with an appeal to the District Judge, Chandigarh, or the Punjab and Haryana High Court.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023.

The purpose of collecting the personal data in this receipt is to identify the Seller and the Buyer, record the payment and the handing over of the vehicle, and support the report of transfer to the Registering Authority.

The record will be held by __________ and may be shared with the Seller, the Buyer, the Registering Authority at the time of the transfer, the insurer and any financier, and a court or advocate if a dispute follows.

If the matter does not proceed, the personal data will be retained for 90 days and then erased. If the matter proceeds, the record will be retained for the transaction or authority matter plus 12 months, except where a statute requires a longer named retention period.

A person named in this document may request correction or erasure where the purpose has ended, withdraw consent for future consent-based processing, or raise a grievance by writing to __________. The record-holder should acknowledge and reply within 30 days.

Data minimisation: this document does not collect a full Aadhaar number, an Aadhaar-card copy, a password or bank credentials.

Personal-data instruction: __________.

SIGNATURE

 
 
______________________________
Signature
Seller: __________
Place: ____________________
Date: ____________________

 
 
______________________________
Signature
Buyer: __________
Place: ____________________
Date: ____________________

WITNESSES

The rest stays out of view until every answer is in.

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