Kaagazaat

Proprietorship Declaration

At a glance

Price: ₹199 · GST included
Stamp duty: As with any affidavit, sworn on non-judicial stamp paper of the value the applicable Court Fees and Stamp rules prescribe, or on plain paper bearing a fixed adhesive court-fee stamp where the notary or recipient accepts that.
Registration: Not registrable under the Registration Act, 1908.
Witnesses: Not separately required beyond the notarial attestation.

₹199

GST included

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Guided questions, full draft on screen, download in Word.

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Also called

Sole Proprietorship Affidavit
Ekal Malikana Halafnama
ਇਕਹਿਰੀ ਮਾਲਕੀ ਹਲਫ਼ਨਾਮਾ
एकल स्वामित्व शपथ पत्र
Proprietorship Affidavit for Bank Account
Declaration of Sole Proprietorship
Proof of Constitution Affidavit

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in

Why you need it

When you need it

A bank, GST authority, government department or tender wants proof that a business is a sole proprietorship — one individual owns it, with no partner, no company and no separate legal existence apart from that individual — and wants it in the form of a signed and sworn declaration rather than, or in addition to, other registration certificates. The Reserve Bank of India's KYC directions for opening a current account in the name of a proprietary concern normally call for any two of a list of documents showing the firm's name and address — a registration certificate, GST certificate, Udyam certificate, importer-exporter code, a licence issued by a municipal authority, or similar — and, where the bank cannot get two such documents, a declaration from the proprietor confirming sole proprietorship, together with any other document the bank reasonably asks for. This document is that declaration, drafted as a sworn affidavit so it is accepted wherever a plain declaration would not be. For an individual who is the sole proprietor of a business in Punjab or Chandigarh, wanting to prove that status to a bank, authority or other third party. Not a registration of the business itself — a proprietorship has no separate registration of its own; what exists are the GST, Udyam, Shop & Establishment or trade registrations the business may separately hold, which this declaration lists where available as supporting evidence.

See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

As with any affidavit, sworn on non-judicial stamp paper of the value the applicable Court Fees and Stamp rules prescribe, or on plain paper bearing a fixed adhesive court-fee stamp where the notary or recipient accepts that. A Rs 10 non-judicial stamp paper is commonly used for an affidavit of this kind in both Punjab and Chandigarh; confirm the value currently accepted with the notary or Oath Commissioner before the affidavit is engrossed.

Registration

Not registrable under the Registration Act, 1908.

Notarisation

Required. This is an affidavit and must be sworn before a Notary Public appointed under the Notaries Act, 1952, or before an Oath Commissioner or Executive Magistrate authorised to administer oaths, who verifies the Deponent's identity and signature and endorses the affidavit accordingly. Most banks and authorities that ask for a document of this kind specifically expect it to be notarised.

Witnesses

Not separately required beyond the notarial attestation.

Talk to a lawyer about this document₹3,539 including GST (₹2,999 + 18% GST), per documentRequest Stamp Paper

Sample preview — placeholder answers, not your data

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AFFIDAVIT

I, Arjun Mehta, Shri Ramesh Mehta, aged 34 years, resident of House No. 1204, Sector 33-C, Chandigarh 160020, PAN AAECN5678L, do hereby solemnly affirm and declare as follows.

I am the sole proprietor of the business known as "Mehta Trading Co.", situated at SCO 44-45, Sector 8-C, Chandigarh 160009 (the "Business"), which is located in the State of Punjab.

The Business is a sole proprietorship concern. It has no partner, is not a company, limited liability partnership or Hindu Undivided Family, and has no legal existence separate from myself; every asset, liability, right and obligation of the Business is mine personally.

What this document is for

A bank, GST office, government department or tender sometimes wants formal, sworn proof that a business is a one-person concern — no partner, no company, no separate legal existence apart from the individual who owns it. This affidavit is that proof, sworn by the proprietor rather than simply asserted in an ordinary letter.

Banks most commonly ask for it while opening a current account in the business's name, where the standard list of registration documents does not stretch to two independent proofs of the firm's name and address on its own. The affidavit fills that specific gap, alongside whatever registrations the business already holds.

Before you use this — only the proprietor personally can swear it

A proprietorship has no legal existence separate from the individual who owns it, which is the whole point of this affidavit — so nobody else can swear it on the business's behalf. A manager, an authorised signatory, a family member, or even someone holding a power of attorney for other purposes, cannot stand in for the proprietor here; it must be sworn by the proprietor personally.

Stamp paper and registration

Stamp paper needed

Yes

Typical stamp duty — Punjab

Ask us — The template names a Rs 10 non-judicial stamp paper as commonly used for an affidavit of this kind, but its own drafting notes call that common current practice rather than a verified rate. Confirm the value currently accepted with the notary or Oath Commissioner before the affidavit is engrossed.

Typical stamp duty — Chandigarh

Ask us — Same position in Chandigarh — the template states the Rs 10 figure as commonly used practice for both places together, not as a verified rate for either one specifically, so confirm it locally before the affidavit is engrossed.

Registration at the Sub-Registrar

No — Not registrable — the template states plainly that an affidavit of this kind does not fall under the Registration Act, 1908.

Notary or witnesses

Notarisation is required — this is an affidavit and must be sworn before a Notary Public, an Oath Commissioner, or an Executive Magistrate authorised to administer oaths, who verifies the identity and signature of the proprietor swearing it. No separate witnesses are required beyond that notarial attestation.

What you will need before you start

The proprietor's full name, parentage, age, residential address and PAN — a proprietorship has no PAN of its own; the business is taxed on the proprietor's own PAN
The business's name, address, nature of business, and the date it commenced
Whichever registrations the business already holds, with their numbers — GST, Udyam, Shop & Establishment, trade licence, or any other — to list as supporting evidence
Exactly who the declaration is being submitted to, and for what purpose — most often a bank opening a current account in the business’s name
Whether the declaration is being sworn for a Punjab or a Chandigarh address, and where and when it will be sworn
A Notary Public or Oath Commissioner to swear it before

Common mistakes

Treating the commonly used Rs 10 stamp paper figure as a settled rate rather than confirming it at the notary's or Oath Commissioner's counter before the affidavit is engrossed — the template itself flags this as common practice, not a verified figure.
Leaving the registrations-held list blank because the business does not hold every kind listed — list whichever the business actually has; the field does not require all of GST, Udyam, Shop & Establishment and a trade licence at once.
Stating the business's own PAN instead of the proprietor's — a proprietorship is assessed on the proprietor's personal PAN, since it has none of its own.

Questions people ask before using this document

How much stamp duty does a sole proprietorship declaration need in Punjab or Chandigarh?

We do not print a confirmed figure. The template notes that a Rs 10 non-judicial stamp paper is commonly used for an affidavit of this kind in both places, but its own drafting notes call that common current practice rather than a verified rate, and ask you to confirm the value with the notary or Oath Commissioner before the affidavit is engrossed.

Why is my bank asking for this declaration?

The Reserve Bank of India's KYC directions for a proprietary concern's current account normally call for any two of a list of documents — a registration certificate, GST certificate, Udyam certificate, importer-exporter code, a municipal licence or similar — and, where the bank cannot get two such documents, a declaration from the proprietor confirming sole proprietorship, plus whatever else the bank reasonably asks for. This affidavit is that declaration.

Do I need a GST, Udyam or Shop & Establishment registration before I can swear this declaration?

No — a proprietorship has no registration of its own, and this declaration is not conditional on holding any particular one. It simply lists whichever registrations the business already holds, with their numbers, as supporting evidence; leave the list blank, or partial, for any not yet obtained.

Whose PAN goes on this declaration — mine or the business’s?

Yours. A proprietorship has no PAN of its own; the business is assessed to income tax on the proprietor's own PAN, and that is the number this declaration states.

Does this declaration itself need to be registered at the Sub-Registrar?

No — it is not registrable under the Registration Act, 1908. It is sworn before a notary or Oath Commissioner and then submitted directly to whichever bank, authority or tender process asked for it.

Partnership Deed
If it turns out more than one person actually owns and runs the business — a partnership needs its own deed, not a sole-proprietorship declaration.
Udyam / MSME Declaration
For the Udyam (MSME) registration itself, one of the registrations this declaration's own checklist asks the proprietor to list if the business already holds it.
Shop & Establishment Affidavit
For the Shop & Establishment registration, another item this declaration's own checklist names as supporting evidence if the business holds it.
Trade Licence Affidavit
For the trade licence itself, the last of the registrations this declaration's own checklist names as supporting evidence where the business holds one.
Authorisation to Operate a Bank Account
To name who may actually operate the business's bank account once it is open — often asked for at the same current-account-opening step as this declaration.

Questions about this document

Does the Proprietorship Declaration need stamp paper or stamp duty in Punjab and Chandigarh?

Does the Proprietorship Declaration need registration in Punjab and Chandigarh?