Kaagazaat

Commercial Tenant KYC and Documents Checklist

At a glance

Price: Free, always.
Stamp duty: A checklist is not an instrument and no stamp duty is payable on it in Punjab or Chandigarh.
Registration: Not required.
Witnesses: Not required.

Free

Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

Tenant Due Diligence Checklist
Commercial Tenant Verification Checklist
Know Your Tenant Checklist
Tenant Onboarding Documents List
Company Documents Checklist for Lessee
Tenant Screening Checklist

When you need it

Before a landlord signs a lease with a business, it should know who the tenant really is, who can sign for it, and whether it can afford the rent. A shop, office or warehouse leased to the wrong entity, signed by someone without authority, or taken by a business with no track record is the usual root of a rent dispute two years later.

This checklist lists the papers to collect from a commercial tenant in Punjab or Chandigarh before the lease is signed. It has a common part for every tenant and a part for each kind of tenant: company, LLP, partnership firm, proprietorship, and an individual or professional. You tick off each paper as it arrives, write the date, and note who checked it. It also has a place for a guarantor. It is a working list for the landlord or its broker and is not signed by the tenant. It does not tell the landlord to accept or refuse a tenant; that is a business decision. Keep the copies safe, and use them only for the lease and for what the law requires.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in

See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

A checklist is not an instrument and no stamp duty is payable on it in Punjab or Chandigarh.

Registration

Not required.

Notarisation

Not required. Some papers on the list (for example a board resolution) may themselves need to be certified or signed; the checklist only says to collect them.

Witnesses

Not required.

Request Stamp Paper

Sample preview — placeholder answers, not your data

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COMMERCIAL TENANT KYC AND COMPANY DOCUMENTS CHECKLIST

Premises: Office 304, Third Floor, Tower B, Elante Business Park, Industrial Area Phase 1, Chandigarh 160002
Landlord: Sethi Estates Private Limited
Prospective tenant: Northline Analytics Private Limited, which is a company.

Tick each paper when it is received and checked against the original. Keep a copy of each paper and write the date received next to it.

A. FOR EVERY TENANT

[ ] Permanent Account Number (PAN) card or e-PAN of the tenant.
[ ] GST registration certificate, if the tenant is registered, with the GSTIN written on it.
[ ] Photograph and identity card of the person who will sign the lease, and of anyone who will deal with the landlord on the tenant's behalf.
[ ] Proof of the tenant's present address, and of the address where the premises will be used from.
[ ] A letter or document showing what business the tenant will run at the premises, and any licence it needs for it (for example trade, food, drug, excise or fire licence).
[ ] Bank details of the tenant: a cancelled cheque, and the last 6 to 12 months' bank statements.
[ ] The last two years' financial statements or income tax returns, or, for a new business, a note of the promoters' background.
[ ] Names and contact details of two business references, and, if the tenant has rented before, the previous landlord.
[ ] Any police, society or building verification the building rules ask for.

B. IF THE TENANT IS A COMPANY

[ ] Certificate of incorporation and the company's Corporate Identity Number (CIN).
[ ] Memorandum and Articles of Association, to confirm that the company may take premises on lease and carry on this business.
[ ] Latest list of directors, with identity and address proof of each director who will deal with the lease.
[ ] Board resolution, certified by a director or the company secretary, authorising the lease and naming who may sign it.
[ ] Specimen signature and identity of that authorised signatory.

C. IF THE TENANT IS A LIMITED LIABILITY PARTNERSHIP

[ ] Certificate of incorporation and the LLP Identification Number (LLPIN).
[ ] The LLP agreement.
[ ] List of designated partners, with identity and address proof of each.
[ ] Resolution or consent of the partners authorising the lease and naming who may sign it.

D. IF THE TENANT IS A PARTNERSHIP FIRM

[ ] The partnership deed, and the firm's registration certificate if it is registered.
[ ] Identity and address proof of every partner.
[ ] Letter signed by all the partners authorising the lease and naming who may sign it.

E. IF THE TENANT IS A SOLE PROPRIETORSHIP

[ ] Identity and address proof of the proprietor.
[ ] Any registration the business holds, such as a shops and establishment registration, Udyam registration, or GST registration.

F. IF THE TENANT IS AN INDIVIDUAL OR PROFESSIONAL

Questions about this document

Does the Commercial Tenant KYC and Documents Checklist need stamp paper or stamp duty in Punjab and Chandigarh?

A checklist is not an instrument and no stamp duty is payable on it in Punjab or Chandigarh.

See the full position on stamp duty, registration and witnesses

Does the Commercial Tenant KYC and Documents Checklist need registration in Punjab and Chandigarh?

Not required.

See the full position on stamp duty, registration and witnesses

What does the Commercial Tenant KYC and Documents Checklist cost on Kaagazaat?

Free, always.

Does the Commercial Tenant KYC and Documents Checklist need witnesses?

Not required.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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