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Application for Conversion from Leasehold to Freehold (Estate Office Annexure-1 and Annexure-2)

At a glance

Price: ₹99 · GST included
Stamp duty: PART A (the application) is a letter to a public officer — no stamp duty, not an instrument under the Stamp Act; plain paper.
Registration: Neither the application nor any PART B affidavit is registrable — section 17, Registration Act, 1908 reaches an instrument creating an interest in property; an application or affidavit does neither.
Witnesses: PART A needs no witnesses.

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Also called

Free Hold Conversion Application
Annexure-XVII.1
Annexure-XVII.2
Annexure-2 Building Violation Affidavit
Conversion Deed Application
Conversion Letter Application Estate Office
Freehold Karan Aavedan
Pattedari se Malkiyat

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You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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Why you need it

When you need it

Use this to convert a Chandigarh residential leasehold site/unit to freehold. Conversion ends three burdens at once: ground rent under Rule 12, Chandigarh Estate Rules 2007 (2.5% of premium for the first 33 years, 3.75% next 33, 5% after, with up to 100% penalty recoverable as land-revenue arrears); the one-third unearned increase Rule 7(ii) charges before a leasehold sale; and the Estate Officer's prior NOC every leasehold sale needs (a 50-day service). The Estate Office checklist wants two papers: PART A is the application (Annexure-XVII.1); PART B is an affidavit on building violation/misuse (Annexure-XVII.2), sworn separately by EVERY recorded lessee, each on their own stamp paper. File with the Assistant Estate Officer — a 35-day service, running only from a complete application. Know the money first: conversion charges were overhauled in 2025 and now scale with the collector rate (revised sharply again from 1 April 2026), not a fixed notified figure — get the office's written demand; the exact percentage bands by plot size couldn't be verified against the current Annexure 'A' and should be treated as an order of magnitude only. Do NOT file: if recorded lessees aren't all one family (the 10 February 2023 transfer/mutation freeze may still apply, unresolved, and conversion ends in a mutating conveyance deed); without the Occupation Certificate; while a building violation or misuse subsists; if the original premium itself (not just ground rent arrears) is unpaid (section 3(3), 1952 Act keeps title with Government until it is); if mortgaged, without the mortgagee's NOC; for a Chandigarh Housing Board flat (its own route/form/30-day charter) or a commercial/industrial site (rules are residential-only). And don't stop at the conversion letter — it's completed only by a registered deed of conveyance, on which stamp duty/registration fee are separately payable.

See stamp duty, registration and witnesses

What follows is written for Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

PART A (the application) is a letter to a public officer — no stamp duty, not an instrument under the Stamp Act; plain paper. PART B (the affidavit) needs its own non-judicial stamp paper PER LESSEE (Article 4, Schedule I) — the office's own Annexure-11 affidavit is printed for a nominal Rs 15, but Rs 100 is what vendors sell and counters accept; buy that, since over-stamping is never a defect but under-stamping makes the paper inadmissible (s.35). Physical stamp paper for any value (treasury above Rs 50,000); a Rs 100 affidavit qualifies for e-Sampark's Rs 500 online cap. Stamp paper doesn't expire (Thiruvengada Pillai v. Navaneethammal, 2008) — the six-month rule is only for refunds. THE REAL BILL is the conveyance deed that completes conversion: Rule 9, 1996 Rules makes the conversion fee (plus surcharge) the 'consideration' for stamp purposes, at a stated 5% duty (TREAT AS UNSETTLED — portals widely say 6%) plus 1% registration fee (capped Rs 10,000) and Rs 20 pasting. Whether the Sub-Registrar actually values the deed at the conversion fee, or at the much higher collector rate, is the single biggest open money question here — confirm before committing. Rule 15 puts both charges on the transferee; no gender concession exists. No Punjab counterpart: Punjab leasehold runs through the jamabandi/mutation chain or a development authority, not an Estate Officer's file.

Registration

Neither the application nor any PART B affidavit is registrable — section 17, Registration Act, 1908 reaches an instrument creating an interest in property; an application or affidavit does neither. Both are filed at the Estate Office, not the Sub-Registrar — and because they're physically separate papers on separate stamp sheets, each must independently describe the property. File with the Assistant Estate Officer: a 35-day service, running only from a COMPLETE application (every recorded lessee's affidavit included); appeal lies to the Estate Officer, then the Secretary Estate. WHAT IS registrable is the deed of conveyance that completes conversion — compulsorily, under section 17(1)(b), Registration Act, 1908. Conversion is two stages: a conversion letter on payment of charges, then the deed, executed and registered (Rule 9, 1996 Rules), at which point freehold title actually vests — until then you hold a conversion letter, not title (s.49 bars an unregistered deed from affecting the property or being used as evidence). Section 23 gives four months from execution to register, extendable four more (s.25) at up to 10x the fee. The deed is presented in triplicate (freehold), with photos affixed; registration fee 1% capped at Rs 10,000 plus Rs 20 pasting. Registration triggers auto-mutation digitally — no separate application — with Branch Clerk scrutiny due in 2 hours (leasehold+NOC) or 4 (freehold). This is exactly the stage the 10 February 2023 transfer freeze bites, if recorded lessees aren't all one family: a conversion whose deed can't be mutated hasn't finished. Anything executed abroad needs embossing by the Chandigarh Finance Department first.

Notarisation

The Estate Office checklist specifically directs 'attested by the Executive Magistrate' for PART B — unlike the office's own POA affidavit (Annexure-11), which accepts a notary; treat that distinction as deliberate. If the counter gives an ambiguous answer, get it attested by an Executive Magistrate AND notarised — a spare morning beats losing your filing date. The deponent appears in person with original ID and signs before the officer (not at home); get the notarial register serial number if a notary attests. EVERY recorded lessee swears separately, each their own affidavit on their own Rs 100 stamp paper — they needn't attend the same day; file once the last one has sworn, since the clock runs from the complete set. A lessee abroad swears before an Indian consular officer, or notarises locally and apostilles, then that document must additionally be embossed by the Chandigarh Finance Department before use. Attestation doesn't make the sworn facts true or clear the property — run Know Your Dues/Know Your Property and walk the building against the sanctioned plan yourself before anyone signs.

Witnesses

PART A needs no witnesses. Each PART B affidavit (one per lessee) carries its own two witnesses — may be the same two people each time — even though an affidavit's force comes from the oath, not attestation; harmless if the office's own format skips a witness block. Each witness gives full name, parentage, address and mobile, and must not be an applicant, a buyer under the coming conveyance, or the attesting officer; they witness only the signature, not the sworn facts, and take no liability. Where witnesses truly matter is the later deed of conveyance: it needs two witnesses at registration, and the FIRST must qualify under paragraph 127 of the Punjab Registration Manual — a Lambardar, Sarpanch or Panch in a rural area, or a councillor, gazetted officer or advocate — known to the Sub-Registrar, with both witnesses known to each other. Line up a qualifying witness before the appointment; the presentation window closes at 1pm. Where a deponent can't write, take a thumb impression with an endorsement that the contents were read over and understood first.

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APPLICATION FOR CONVERSION FROM LEASEHOLD TO FREEHOLD LAND TENURE

Estate Office Annexure-XVII.1, with the affidavit regarding building violation and misuse at Annexure-XVII.2

The Estate Officer, Union Territory of Chandigarh
Town Hall Building, Sector 17-C, Chandigarh 160017

Through the Assistant Estate Officer, who is the designated officer for this service under the Right to Service notification dated 30 March 2026.

Subject: Conversion from leasehold land tenure into freehold land tenure in respect of House No. 1234, Sector 15-C, Chandigarh, File No. EO/RES/15C/1234/1978, under the Chandigarh Conversion of Residential Leasehold Land Tenure into Free Hold Land Tenure Rules, 1996.

PART A is the application and goes on plain paper. PART B is the affidavit required by item 2 of the Estate Office checklist for this service, and every recorded lessee swears one, each engrossed on its own non-judicial stamp paper of Rs 100. Each Part carries its own description of the property, because the Parts go on different papers and each must stand on its own. PART C lists what travels with them. File the whole set at the Estate Office counter, or upload it through Citizen Services at estateoffice.chd.gov.in.

PART A — THE APPLICATION

Dated 2 April 2026

Sir or Madam,

A.1 I am Mr. Harpreet Singh Bedi, son of Late S. Gurcharan Singh Bedi, aged 58 years, by occupation Retired Government servant, resident of House No. 1234, Sector 15-C, Chandigarh 160015, identified by Passport No. Z9876543 issued at Chandigarh, mobile +91 98140 12345. I am the person who signs this application at the foot of PART A and who swears the affidavit at PART B-1.

A.2 I sign this application as the lessee of the said property, applying on my own behalf.

A.3 The property to which this application relates is described in the Schedule at the foot of PART A, and I call it the said property throughout. It stands recorded in the Estate Office in the name of Mr. Harpreet Singh Bedi, son of Late S. Gurcharan Singh Bedi, as lessee. Where A.2 says that I apply as the lessee on my own behalf, the lessee so recorded is me and the particulars given in A.1 are my own.

A.4 The recorded lessee holds the leasehold interest in the said property as the original allottee to whom the site was allotted by the Estate Office.

A.5 The said property is a residential site, that is to say a plot allotted or auctioned for the lessee to build upon. It measures 150 square metres (179.40 square yards), 10 marla, and it was originally allotted or auctioned on 1 April 2026.

A.6 The particulars of the lease deed are these: Lease deed executed and registered before the Sub-Registrar, UT Chandigarh at Registration No. 1183, Book No. 1, Volume 96, Page 214, on 9 September 1980, for a term of 99 years in three periods of 33 years.

A.7 I APPLY under the Chandigarh Conversion of Residential Leasehold Land Tenure into Free Hold Land Tenure Rules, 1996 for the conversion of the leasehold land tenure of the said property into freehold land tenure; for the assessment and intimation of the conversion charges payable; for the issue of a conversion letter upon payment of those charges; and thereafter for the execution and registration of a deed of conveyance in respect of the said property in favour of the recorded lessee or lessees.

A.8 I understand what conversion does and what it does not do. Upon conversion the said property ceases to be held upon lease, so that annual ground rent under Rule 12 of the Chandigarh Estate Rules, 2007 ceases to accrue, one-third of the unearned increase under Rule 7(ii) of those Rules ceases to be payable upon a transfer, and the No Objection Certificate of the Estate Officer ceases to be a precondition of a transfer. Nothing in this application is to be read as a request for the waiver of any amount that has already accrued, or as an application for the regularisation of anything.

A.9 As to the Occupation Certificate, it has been issued by the competent authority in respect of the whole of the building upon the said property, and a self-attested copy of it is annexed to this application.

A.10 As to mortgage, the said property does not stand mortgaged or charged to any bank, corporation, department, financial institution or other person.

A.11 Save as disclosed in this application, ground rent and all other dues payable to the Estate Office in respect of the said property have been paid up to 4 April 2026, as the User Account Statement for the said property at estateoffice.chd.gov.in shows. I undertake to pay whatever further amount the Estate Office finds due on reconciliation of the account, together with any interest and penalty lawfully leviable upon it, before the conversion letter issues.

Arrears outstanding, disclosed rather than denied. The disclosure to which A.11 is subject is this. Ground rent for the financial years 2023-24 and 2024-25 amounting to Rs 41,250 remains unpaid, together with interest and penalty as the Estate Office may compute. I undertake to pay the whole of it with the conversion charges.

A.12 As to exemption, no exemption from conversion charges is claimed.

A.13 I am ready and willing to pay the conversion charges assessed by the Estate Office in one lump sum, within the period the Estate Office allows in its demand. I understand that the conversion charges are calculated upon the collector rate for residential urban areas notified by the Deputy Commissioner-cum-District Collector, Union Territory of Chandigarh, that they therefore change with every revision of those rates, and that my own assessment is not binding upon the Estate Office.

A.14 I undertake to bear the stamp duty and the registration fee upon the deed of conveyance, and I acknowledge that Rule 9 of the said Rules of 1996 requires that deed to be registered upon payment of the requisite stamp duty and registration charges, the consideration for that purpose being the conversion fee and the surcharge where applicable.

A.15 I undertake that the said property will continue to be used only for the purpose for which it was allotted, that no construction will be raised upon it otherwise than in accordance with a building plan sanctioned by the competent authority, and that conversion to freehold tenure will not be treated as relieving the said property of the building rules, of Rule 16 of the Chandigarh Estate Rules, 2007 prohibiting fragmentation and amalgamation, or of the prohibition upon the fragmentation, division, bifurcation and apartmentalisation of a residential unit laid down by the Supreme Court on 10 January 2023 in Residents Welfare Association and another v. Union Territory of Chandigarh and others, SLP(C) Nos. 4950 and 5489 of 2022.

A.16 All the documents required by the Estate Office checklist for conversion from leasehold to freehold are annexed to this application. The affidavit regarding building violation and misuse forms PART B below, and where there is more than one recorded lessee each of them swears a separate affidavit on separate stamp paper.

A.17 DECLARATION. I undertake that the title which may pass upon payment of the conversion charges is liable to be cancelled at any stage if it is found that the information in this application is either wholly or partly false, or that any material fact has been concealed.

The second recorded lessee. This application is made jointly with Mrs. Jasleen Kaur Bedi, wife of Mr. Harpreet Singh Bedi, aged 54 years, resident of House No. 1234, Sector 15-C, Chandigarh 160015, identified by Voter ID No. PB/17/119/482301, who is a recorded lessee of the said property. Each recorded lessee applies on their own behalf, each is bound by everything stated in this application individually as well as jointly and severally, and each swears a separate affidavit under PART B.

The third recorded lessee. Mr. Arjan Singh Bedi, son of Mr. Harpreet Singh Bedi, aged 29 years, resident of Flat 402, Ivy Court, 15 Bramalea Road, Toronto, Ontario M4B 2H1, Canada, identified by Passport No. Z1122334 issued at Chandigarh, is also a recorded lessee of the said property and joins in this application on the same terms.

The power of attorney under which I sign. General Power of Attorney executed by Mr. Harpreet Singh Bedi in respect of his entire share, registered before the Sub-Registrar, UT Chandigarh at Serial No. 4471, Book No. 4, Volume 218, Page 63, on 12 February 2021. A certified copy of that instrument is annexed, together with the separate affidavit in the form of Annexure-11 required by item 5 of the Estate Office checklist.

Conversion is sought in the name of another person. The person in whose name conversion of the said property is sought is Mrs. Simran Kaur Ahluwalia, House No. 89, Sector 33-A, Chandigarh 160020. The document evidencing the transaction in that person's favour is annexed along with the power of attorney.

Particulars of the Occupation Certificate. The Occupation Certificate annexed to this application is Memo No. EO/OC/2019/11486 dated 22 November 2019.

Particulars of the mortgage and of the mortgagee's consent. Mortgage in favour of State Bank of India, Sector 17-B branch, Chandigarh, loan account 38291746502, created with the permission of the Estate Officer on 4 June 2015. No Objection Certificate of the mortgagee bearing reference SBI/17B/NOC/2026/218 dated 11 August 2026 is annexed.

The No Dues Certificate. The No Dues Certificate annexed to this application is NDC No. EO/NDC/2026/03927 dated 26 August 2026.

My own assessment of the conversion charges. I assess the conversion charges payable in respect of the said property at ₹19,00,000 (Rupees Nineteen Lakh only), computed upon the collector rate for residential urban areas applicable to the sector in which the said property lies. This is a self-assessment offered for the Estate Office's convenience only, and the amount the Estate Office demands will be paid.

Amount deposited with this application. A sum of ₹25,000 (Rupees Twenty Five Thousand only) has been deposited along with this application, towards the conversion charges.

Particulars of that deposit. Online transaction reference CHDEO2609061187 dated 6 September 2026

Address for correspondence. All notices, demands and letters in respect of this application are to be sent to me at Flat 402, Ivy Court, 15 Bramalea Road, Toronto, Ontario M4B 2H1, Canada, which is my address for correspondence.

Electronic address. Correspondence may also be sent to me at harpreet.bedi@example.com.

Permanent Account Number. My Permanent Account Number is AXKPB1234M.

Kindly assess the conversion charges, intimate the demand, and issue the conversion letter in respect of the said property from leasehold to freehold land tenure.

Thanking you,

Yours faithfully,

______________________________
Mr. Harpreet Singh Bedi
son of Late S. Gurcharan Singh Bedi
House No. 1234, Sector 15-C, Chandigarh 160015
Mobile: +91 98140 12345
Signing as the lessee of the said property, applying on my own behalf
Date: 2 April 2026 Place: Chandigarh

______________________________
Mrs. Jasleen Kaur Bedi, wife of Mr. Harpreet Singh Bedi, second recorded lessee
House No. 1234, Sector 15-C, Chandigarh 160015

Mobile: ______________________________

Date: ______________________________ Place: Chandigarh

______________________________
Mr. Arjan Singh Bedi, son of Mr. Harpreet Singh Bedi, third recorded lessee
Flat 402, Ivy Court, 15 Bramalea Road, Toronto, Ontario M4B 2H1, Canada

Questions about this document

Does the Application for Conversion from Leasehold to Freehold (Estate Office Annexure-1 and Annexure-2) need stamp paper or stamp duty in Chandigarh?

THE REAL BILL is the conveyance deed that completes conversion: Rule 9, 1996 Rules makes the conversion fee (plus surcharge) the 'consideration' for stamp purposes, at a stated 5% duty (TREAT AS UNSETTLED — portals widely say 6%) plus 1% registration fee (capped Rs 10,000) and Rs 20 pasting. Whether the Sub-Registrar actually values the deed at the conversion fee, or at the much higher collector rate, is the single biggest open money question here — confirm before committing. Rule 15 puts both charges on the transferee; no gender concession exists. No Punjab counterpart: Punjab leasehold runs through the jamabandi/mutation chain or a development authority, not an Estate Officer's file.

Does the Application for Conversion from Leasehold to Freehold (Estate Office Annexure-1 and Annexure-2) need registration in Chandigarh?

WHAT IS registrable is the deed of conveyance that completes conversion — compulsorily, under section 17(1)(b), Registration Act, 1908. Conversion is two stages: a conversion letter on payment of charges, then the deed, executed and registered (Rule 9, 1996 Rules), at which point freehold title actually vests — until then you hold a conversion letter, not title (s.49 bars an unregistered deed from affecting the property or being used as evidence). Section 23 gives four months from execution to register, extendable four more (s.25) at up to 10x the fee. The deed is presented in triplicate (freehold), with photos affixed; registration fee 1% capped at Rs 10,000 plus Rs 20 pasting. Registration triggers auto-mutation digitally — no separate application — with Branch Clerk scrutiny due in 2 hours (leasehold+NOC) or 4 (freehold). This is exactly the stage the 10 February 2023 transfer freeze bites, if recorded lessees aren't all one family: a conversion whose deed can't be mutated hasn't finished. Anything executed abroad needs embossing by the Chandigarh Finance Department first.

What does the Application for Conversion from Leasehold to Freehold (Estate Office Annexure-1 and Annexure-2) cost on Kaagazaat?

₹99, GST included.

Launch period: downloads are free for now. The prices shown apply once payments open.

Does the Application for Conversion from Leasehold to Freehold (Estate Office Annexure-1 and Annexure-2) need witnesses?

Where witnesses truly matter is the later deed of conveyance: it needs two witnesses at registration, and the FIRST must qualify under paragraph 127 of the Punjab Registration Manual — a Lambardar, Sarpanch or Panch in a rural area, or a councillor, gazetted officer or advocate — known to the Sub-Registrar, with both witnesses known to each other. Line up a qualifying witness before the appointment; the presentation window closes at 1pm. Where a deponent can't write, take a thumb impression with an endorsement that the contents were read over and understood first.

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