Kaagazaat

GST Authorised Signatory Letter

At a glance

Price: Free, always.
Stamp duty: No stamp duty is payable on a company or business record of this kind, because it creates or transfers no right by itself.
Registration: Not registrable.
Witnesses: No witness is needed.

Free

Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

authorised signatory letter for GST
GST authorization letter
letter of authority for GST registration
authorised representative GST
GST signatory appointment
authorisation to file GST returns
GST adhikrit hastakshar patra

When you need it

A business in Punjab or Chandigarh that is applying for GST registration, or wants to change who acts for it on the GST portal, names one person who may sign the application and the business's returns, refund claims and replies to notices. The GST registration application asks for the details of this person, and the proprietor, partners or company usually give a letter of authority with it.

This is the business's own authorisation letter, with the signatory's acceptance and specimen signature on the same page. It is not a copy of the official application form, and the application itself is filled in online. A company or LLP backs it with a certified copy of its board resolution or the authority its constitution requires; a partnership letter is signed by the partners; a sole proprietor signs for himself or herself. The letter names the scope of the authority and a date until which it lasts, and it should be withdrawn in writing when the person leaves. The person named speaks for the business before the tax authorities, so choose someone trustworthy. The business stays responsible for what the signatory files. Not for operating a bank account (use the Board Resolution for Bank Account and Authorised Signatory). Not for a tax professional appearing before an officer, who needs a separate authorisation on the portal.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

No stamp duty is payable on a company or business record of this kind, because it creates or transfers no right by itself. Where it is attached to a deed or filing that is chargeable, that deed or filing carries its own duty or fee.

Registration

Not registrable. Whether a filing with the Registrar of Companies or another office follows, and in which form, is for the current rule and a company secretary or lawyer to confirm.

Notarisation

Not required by law. Some offices and portals ask for a notarised copy or a certified resolution as a matter of practice; check the current requirement for the application you are filing. The signatory signs the acceptance and a specimen signature below the authorisation.

Witnesses

No witness is needed.

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Sample preview — placeholder answers, not your data

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AUTHORISATION OF A SIGNATORY FOR GST MATTERS

Date: 2 April 2026

To: The Proper Officer under the Goods and Services Tax Act, and all officers of the tax authorities concerned

Business: Sandhu Handicrafts Private Limited (a proprietorship), principal place of business SCO 14, Sector 17-C, Chandigarh 160017. GSTIN or status: applied for.

1. I, Harleen Sandhu, Director, am competent to bind the above business, and on its behalf I authorise Gurpreet Kaur Sandhu, Manager (Accounts and Compliance) of the business, residing at House No. 9, Sector 21-A, Chandigarh 160022, PAN AKJPI4432R, mobile 98765 43210, email gurpreet@sandhuhandicrafts.in (the "Authorised Signatory"), to act for the business in the following matters: signing and filing the application for GST registration and any amendment to it, and receiving the registration.

2. The Authorised Signatory may sign and verify the applications, returns, statements and replies within that scope on behalf of the business, and what is so signed and filed binds the business. The Authorised Signatory shall not sell, mortgage or give security over the business's property, or sign a contract for the business, under this letter.

3. This authority takes effect on 2 April 2026 and lasts until 1 April 2026, and continues until the business withdraws it by written notice given to the Authorised Signatory and to the tax authority. The business remains responsible for all that the Authorised Signatory files within this authority.

4. Where the business is a company, a limited liability partnership, a partnership or a society, this authority is given under the resolution or the authority of the partners that is attached, and a certified copy of it is enclosed.

Given at Chandigarh on 2 April 2026.

For Sandhu Handicrafts Private Limited
Harleen Sandhu, Director
Signature: ______________________________

ACCEPTANCE AND SPECIMEN SIGNATURE OF THE AUTHORISED SIGNATORY

I, Gurpreet Kaur Sandhu, accept this authority, confirm that the details above about me are correct, and shall act within it honestly and keep the business's tax information confidential. I understand that I must tell the business at once of any notice or order I receive.

Gurpreet Kaur Sandhu
Specimen signature: ______________________________

Enclosures: (1) PAN card of the Authorised Signatory; (2) identity and address proof as the application asks; (3) a certified copy of the board resolution or the partners' authority, where the business is not a sole proprietorship.

Questions about this document

Does the GST Authorised Signatory Letter need stamp paper or stamp duty in Punjab and Chandigarh?

No stamp duty is payable on a company or business record of this kind, because it creates or transfers no right by itself.

See the full position on stamp duty, registration and witnesses

Does the GST Authorised Signatory Letter need registration in Punjab and Chandigarh?

Not registrable.

See the full position on stamp duty, registration and witnesses

What does the GST Authorised Signatory Letter cost on Kaagazaat?

Free, always.

Does the GST Authorised Signatory Letter need witnesses?

No witness is needed.

See the full position on stamp duty, registration and witnesses

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