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Application for Correction in the Estate Office Record and Portal Details (Annexure-I)

At a glance

Price: ₹99 · GST included
Stamp duty: The application itself bears no stamp duty.
Registration: This application isn't registrable — section 17, Registration Act, 1908 doesn't reach a request to correct a record; it's filed, not registered.
Witnesses: No attesting witness on the application or affidavit — needed instead: every recorded owner's signature plus a self-attested photo ID (joint owners often hold different ones).

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Also called

Estate Office correction application
Annexure-I correction application
Correction of property details on the Estate Office portal
Name correction in Estate Office record
Parentage correction Estate Office
Share correction Estate Office
Area correction Estate Office
Tenure correction on portal

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You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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Why you need it

When you need it

File this at the Estate Office when its record is wrong — name, parentage, a joint owner's share, site/covered area, tenure shown as leasehold when freehold, or a stale ownership entry. It's Annexure-I, Sr. No. 32 of the Right to Service notification (30 March 2026): 30 working days, Assistant Estate Officer, then Estate Officer, then Secretary Estate on appeal. It matters more here than elsewhere: Chandigarh sector property has no jamabandi or fard — the Estate Office portal IS the title record, and a buyer's advocate or bank stops cold on a name mismatch. Since 2025, auto-mutation pushes deed data to the portal within hours of registration with no later fix — get the record right before you register, not after. One case sits on the line: a deed already registered, but the portal never caught up (auto-mutation didn't fire). That's not a fresh transfer — it's a record lagging an instrument — but three answers must travel together: the wrong entry is the portal's stale ownership; the deed is registered but never carried over; and what's claimed is that ownership passed on registration, not on this application. Answered inconsistently, the affidavit contradicts itself on oath. An error INSIDE a registered deed itself can't be cured here — you need a registered deed of rectification first (same parties, same Sub-Registrar), then this application enclosing it. Not for: a genuine title dispute between co-owners (that's a civil suit, not a correction); a voluntary name change (get it gazetted first); a Chandigarh Housing Board flat; Punjab property (Fard Badar there instead); or Chandigarh's village/lal-dora areas. This fixes the record, not the title. And where a 'correction' is in substance a change of ownership between unrelated co-owners on a residential property, the Estate Officer's 10 February 2023 freeze may still apply — unresolved whether it's lifted; ask at the counter first.

See stamp duty, registration and witnesses

What follows is written for Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

The application itself bears no stamp duty. It creates, declares, assigns, limits and extinguishes nothing; it asks a public officer to correct an entry in a record. No article of Schedule I-A of the Indian Stamp Act, 1899 as in force in the Union Territory of Chandigarh reaches it. Print it on plain paper, or on the Estate Office's own Annexure-I proforma if the counter hands you one. No fee is prescribed for this service by the checklist published for it, and none appears against Sr. No. 32 of the Right to Service notification of 30 March 2026; if the receipt counter asks for one, ask to be shown the order fixing it and take a receipt. The affidavit-cum-indemnity (Annexure A, and each further owner's own) DOES carry duty — one sheet per deponent — but Chandigarh's published table has no affidavit line; ask the stamp vendor at 30 Bays Building or the Estate Office counter for the current denomination. Where the error is IN the registered deed, a rectification deed is needed first — and its stamp article is genuinely unsettled: the published table has no 'rectification' entry at all. The key distinction: a rectification that only fixes a slip is one thing; one that in substance enlarges the interest conveyed is chargeable as a conveyance ON THE EXCESS. If conveyance-level duty applies: 5% of value/consideration (TREAT AS UNSETTLED — portals say 6%; confirm at the Sub-Registrar), 3% for a lease-rights transfer or exchange, 2% family settlement, blood-relations exempt (fee still applies); registration fee 1% capped Rs 10,000 plus Rs 20 pasting. Duty is on the higher of consideration or the collector rate (revised sharply from 1 April 2026, varies by sector) — and note, if you're correcting a wrong AREA entry, that wrong figure has been feeding the collector-rate valuation until now. No Punjab crossover; no gender concession.

Registration

This application isn't registrable — section 17, Registration Act, 1908 doesn't reach a request to correct a record; it's filed, not registered. File with the Assistant Estate Officer: 30 working days, but the clock starts only once the application and every document are 'correct and complete in all respects' — an incomplete file doesn't start it. Keep the diary number and receipt date; an appeal is built on them. What IS registrable, where the error is in the deed itself: a deed of rectification, compulsorily under section 17(1)(b), Registration Act, 1908, executed by the same parties, at the Sub-Registrar (narrow presentation/registration hours). Section 23 gives four months to present it, extendable four more (s.25) on a fine up to 10x the fee; unregistered, it's inadmissible to prove the transaction (s.49). Order matters: register the rectification deed FIRST, then file this application enclosing its particulars — that puts the corrected data onto the portal through auto-mutation's own route. Since 2025, registration triggers mutation digitally (2-hour leasehold+NOC / 4-hour freehold scrutiny) with no separate application after. Where a deed is already registered but auto-mutation never fired, THIS application is the right one — but only if answered as a portal lagging behind a deed, not as a fresh transfer, which is a different service.

Notarisation

The application is signed, not sworn — no notary needed for it. The affidavit-cum-indemnity (Annexure A, and each further recorded owner's own) MUST be sworn — a notary is accepted in place of an Executive Magistrate. Where an attorney signs for an absent owner, the ATTORNEY swears (not the principal) — one affidavit only, deposing that the power subsists, the principal is alive, and the source of the attorney's knowledge. Before leaving the table, check the notary's signature/seal, the register entry number and date, and the fee receipt are all present. Self-attest every photocopy and carry originals. A deponent abroad, or a foreign birth/marriage certificate or court order used as proof, needs embossing by the Chandigarh Finance Department plus apostille/legalisation. Notarisation only proves the oath was taken — a false statement here can lead not just to prosecution but to resumption of the site under section 8-A with forfeiture of up to 10% of the consideration.

Witnesses

No attesting witness on the application or affidavit — needed instead: every recorded owner's signature plus a self-attested photo ID (joint owners often hold different ones). An affidavit is proved by the notary's attestation, not a witness. Where a rectification deed must be registered because the error is in the deed itself, the rule flips: two witnesses are required, the FIRST qualifying under paragraph 127, Punjab Registration Manual (a councillor, gazetted officer or advocate; or a Lambardar/Sarpanch/Panch rurally) — line one up beforehand, since the presentation window is an hour. A company, firm, trust or HUF substitutes an authority document for a witness. An illiterate signatory's thumb impression needs a read-over endorsement.

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APPLICATION FOR CORRECTION IN THE ESTATE OFFICE RECORD AND IN THE PROPERTY DETAILS DISPLAYED ON THE PROPERTY MANAGEMENT SYSTEM PORTAL

(Estate Office, U.T. Chandigarh — Annexure-I to the Checklist for any type of corrections in any kind of documents relating to the services being provided by the Estate Office and correction of detail of property on portal)

PROPERTY FILE NO. EO/SEC-21/1234

The Estate Officer, U.T. Chandigarh
(through the Assistant Estate Officer, designated officer for this service)
Town Hall Building, Sector 17-C
Chandigarh 160017

Date: 5 April 2026

Place: Chandigarh

SUBJECT: Application for correction of the spelling of the owner's name in the property documents held by this Office and in the property details displayed on the online portal, in respect of House No. 1234, Sector 21-B, Chandigarh — the service listed at Sr. No. 32 of the Right to Service notification of the Department of Personnel, Chandigarh Administration, No. 28/67/1-IH(9)-2026/73238 dated 30 March 2026

Sir / Madam,

The Applicant respectfully submits this application and states as follows.

PART I — THE APPLICANT

1. Particulars of the Applicant. Harjit Singh Bedi, son of Late Sh. Gurcharan Singh Bedi, resident of House No. 1234, Sector 21-B, Chandigarh 160022, telephone +91 XXXXX XXXXX, e-mail harjit.bedi@example.com, and Manjit Kaur Bedi, son of Harjit Singh Bedi, resident of Flat 12, 40 Kingsway, London W2 6ND, United Kingdom (together, the Applicant, whether one person or more). Notices, demands and the corrected documents may be sent to Flat 12, 40 Kingsway, London W2 6ND, United Kingdom, which differs from the address standing against the Property on the record.

2. Capacity. The Applicant is the allottee of the Property. Every person recorded in this Office as an owner, allottee, lessee or transferee of the Property has signed this application; no recorded owner has been left off it, and no correction is sought behind the back of any recorded owner. This application is signed for the Applicant by Amarjit Singh Bedi, of House No. 88, Sector 15-A, Chandigarh 160015, attorney, under General Power of Attorney dated 14 March 2024, registered as document No. 4521 in the office of the Sub-Registrar, U.T. Chandigarh. The Applicant does not sign in person, and the signature appearing below against the Applicant's name is that of the attorney. The original power of attorney is produced with this application; it subsists and has not been revoked, as the attorney deposes in the affidavit at Annexure A; and, where it was executed outside India, it has been embossed by the Office of the Finance Department, Chandigarh Administration before being used.

3. Proof of identity. A self-attested photocopy of the Aadhaar Card of Harjit Singh Bedi is enclosed, in compliance with item 2 of the checklist for this service. A self-attested photocopy of the Aadhaar Card of Manjit Kaur Bedi is enclosed with it, that being the identity document of the second recorded owner. Where the correction sought is a correction of the spelling of a name or of a parentage, the identity document enclosed for that person is the one carrying the corrected particulars.

PART II — THE PROPERTY

4. The property. House No. 1234, Sector 21-B, Chandigarh, being a residential site together with the dwelling unit constructed on it, carried on the record of this Office under Property ID CHD/EO/21B/1234 (the Property), described more fully in the Schedule at the end of this application.

5. Area and tenure. The area of the site is 10 Marla (250 square yards). The covered area of the building standing on the site is 2,150 square feet. The Property is held on a freehold basis.

6. How the Property came to the Applicant. The Property was allotted vide Allotment Letter No. EO/AL/21B/1234/1996 dated 1 April 2026. It thereafter passed by a deed registered as Sale Deed No. 3312, Book No. 1, Volume 452, registered in the office of the Sub-Registrar, U.T. Chandigarh on 2 April 2026, a copy of which, with proof of its registration, is enclosed.

PART III — THE ERRORS COMPLAINED OF

7. The Applicant has found the following errors in the property documents held by this Office and in the property details displayed on the Property Management System portal at estateoffice.chd.gov.in:

S. No.	What the record presently shows	What the record should show	The document that proves it
1.	Owner: HARJEET SINGH BEDHI	Owner: HARJIT SINGH BEDI	Allotment Letter No. EO/AL/21B/1234/1996 dated 12 August 1996 and Passport No. Z1234567, both spelling the name Harjit Singh Bedi
2.	Area of site: 225 square yards	Area of site: 250 square yards (10 Marla)	Site plan annexed to Allotment Letter No. EO/AL/21B/1234/1996 dated 12 August 1996, showing 10 Marla
3.	Share of Manjit Kaur Bedi: 1/4th	Share of Manjit Kaur Bedi: 1/2	Sale Deed registered as document No. 3312 dated 9 February 2018 in the office of the Sub-Registrar, U.T. Chandigarh, conveying an undivided one-half share

(Where there are more than three errors, continue the table on a separate sheet in the same four columns, and sign that sheet.)

8. Where the error appears. The error appears both in the property file held by this Office and in the property details displayed on the Property Management System portal.

9. How the error arose, and why it is a matter of record. The Applicant respectfully submits that what is complained of is an error of record and not a change of substance sought under the name of a correction, and that it arose from a clerical or typographical slip made when the entry was written up in this Office. The Applicant first became aware of it on 3 April 2026.

10. The registered deed, and whether it needs correcting too. In this case the error is confined to the record of this Office and to the portal; the registered deed is correct, and a copy of it is enclosed. The deed of rectification is registered as Deed of Rectification No. 5871, Book No. 1, registered in the office of the Sub-Registrar, U.T. Chandigarh and bears date 4 April 2026; a copy of it, with proof of its registration, is enclosed.

PART IV — WHAT IS AND IS NOT BEING ASKED FOR

11. What this application does and does not ask for. The Applicant states that no change of ownership, of share or of title is sought by this application; no person is being added to, deleted from or substituted in the record; and what is asked for is only that the record be made to read as the title documents already read. This application of itself creates, transfers, declares, enlarges, reduces and extinguishes no right, title or interest in the Property: whatever the Applicant held in the Property before this application was made, the Applicant holds after it, neither more nor less, and this Office is asked only to make its record and its portal answer to the documents already in existence. No fragmentation, division, bifurcation, apartmentalisation or amalgamation of the Property is sought or intended by this application; Rule 16 of the Chandigarh Estate Rules, 2007 prohibits the fragmentation and the amalgamation of a site save as that Rule itself permits — amalgamation of adjoining commercial or industrial sites with the prior approval of revised plans, and fragmentation where a notified scheme provides for it — and no such approval is invoked here. The Applicant is aware that a change of ownership on a registered deed, an addition or deletion of the name of a mother, father, spouse, son or daughter under Rule 7(iii) of those Rules, and a transfer on the death of an owner are separate services with their own applications and their own time limits; none of them is applied for here, and if this Office takes the view that any part of what is sought belongs to one of them, the Applicant asks under paragraph 15 below to be told so in writing.

Questions about this document

Does the Application for Correction in the Estate Office Record and Portal Details (Annexure-I) need stamp paper or stamp duty in Chandigarh?

The affidavit-cum-indemnity (Annexure A, and each further owner's own) DOES carry duty — one sheet per deponent — but Chandigarh's published table has no affidavit line; ask the stamp vendor at 30 Bays Building or the Estate Office counter for the current denomination.

Where the error is IN the registered deed, a rectification deed is needed first — and its stamp article is genuinely unsettled: the published table has no 'rectification' entry at all. The key distinction: a rectification that only fixes a slip is one thing; one that in substance enlarges the interest conveyed is chargeable as a conveyance ON THE EXCESS. If conveyance-level duty applies: 5% of value/consideration (TREAT AS UNSETTLED — portals say 6%; confirm at the Sub-Registrar), 3% for a lease-rights transfer or exchange, 2% family settlement, blood-relations exempt (fee still applies); registration fee 1% capped Rs 10,000 plus Rs 20 pasting. Duty is on the higher of consideration or the collector rate (revised sharply from 1 April 2026, varies by sector) — and note, if you're correcting a wrong AREA entry, that wrong figure has been feeding the collector-rate valuation until now. No Punjab crossover; no gender concession.

Does the Application for Correction in the Estate Office Record and Portal Details (Annexure-I) need registration in Chandigarh?

What IS registrable, where the error is in the deed itself: a deed of rectification, compulsorily under section 17(1)(b), Registration Act, 1908, executed by the same parties, at the Sub-Registrar (narrow presentation/registration hours). Section 23 gives four months to present it, extendable four more (s.25) on a fine up to 10x the fee; unregistered, it's inadmissible to prove the transaction (s.49).

Order matters: register the rectification deed FIRST, then file this application enclosing its particulars — that puts the corrected data onto the portal through auto-mutation's own route. Since 2025, registration triggers mutation digitally (2-hour leasehold+NOC / 4-hour freehold scrutiny) with no separate application after. Where a deed is already registered but auto-mutation never fired, THIS application is the right one — but only if answered as a portal lagging behind a deed, not as a fresh transfer, which is a different service.

What does the Application for Correction in the Estate Office Record and Portal Details (Annexure-I) cost on Kaagazaat?

₹99, GST included.

Launch period: downloads are free for now. The prices shown apply once payments open.

Does the Application for Correction in the Estate Office Record and Portal Details (Annexure-I) need witnesses?

Where a rectification deed must be registered because the error is in the deed itself, the rule flips: two witnesses are required, the FIRST qualifying under paragraph 127, Punjab Registration Manual (a councillor, gazetted officer or advocate; or a Lambardar/Sarpanch/Panch rurally) — line one up beforehand, since the presentation window is an hour. A company, firm, trust or HUF substitutes an authority document for a witness. An illiterate signatory's thumb impression needs a read-over endorsement.

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