Kaagazaat

Share Transfer Deed and Board Resolution

At a glance

Price: Free, always.
Stamp duty: Stamp duty is payable on the instrument of transfer of shares at the rate fixed by the Indian Stamp Act, 1899 as it applies to share transfers, and shares held in a dematerialised form are charged differently from shares held as paper certificates.
Registration: Not registrable.
Witnesses: No witness is needed.

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Free, always.

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Also called

share transfer agreement
transfer of shares deed
sale of shares letter
share transfer letter and resolution
transfer of equity shares
private company share sale
shares ka hastantaran
SH-4 covering letter

When you need it

A shareholder of a private company in Punjab or Chandigarh sells or gives shares to another person, and the company must approve the transfer and record the new owner. This document has two parts: the transfer deed between the seller (transferor) and the buyer (transferee), with the price and the seller's promises about the shares; and the company board's resolution approving the transfer, directing the entries in the register of members and the issue of a new share certificate.

The Companies Act and its rules prescribe their own form of share transfer instrument, to be signed and stamped, and the company's articles may restrict transfers or give other shareholders a first right to buy. This document is not a copy of the prescribed form: the prescribed form may have to be signed and stamped in addition, and its present requirements should be confirmed. This deed is the covering transfer letter and the resolution that go with it. Not for selling a whole running business (use the Business Sale Agreement). Not for the terms between founders or investors (use the Shareholders' Agreement). Not for a transfer by inheritance or by court order.

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You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

Stamp duty is payable on the instrument of transfer of shares at the rate fixed by the Indian Stamp Act, 1899 as it applies to share transfers, and shares held in a dematerialised form are charged differently from shares held as paper certificates. The figure and the manner of payment are not stated here: confirm them on the official e-stamping portal or with the company's professional before signing, and use the prescribed transfer form where the law requires it. An under-stamped transfer cannot be received in evidence until the deficit and penalty are paid.

Registration

Not registrable. Whether a filing with the Registrar of Companies or another office follows, and in which form, is for the current rule and a company secretary or lawyer to confirm.

Notarisation

Not required. The record is signed by the person named in it and kept in the company or business file; a certified true copy is signed by an authorised person.

Witnesses

No witness is needed.

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PART A: SHARE TRANSFER DEED

This Deed is made at Chandigarh on 3 April 2026 between Jaspal Singh Sandhu of House No. 9, Sector 21-A, Chandigarh 160022 (the "Transferor") and Navneet Kaur Gill of House No. 6, Phase 3-B1, S.A.S. Nagar (Mohali) 160059 (the "Transferee"), in respect of shares in Sandhu Handicrafts Private Limited (CIN U12345CH2018PTC012345), registered office SCO 14, Sector 17-C, Chandigarh 160017 (the "Company").

1. THE TRANSFER. With effect from 1 April 2026, the Transferor transfers to the Transferee 2,500 equity shares of Rs 10 each of the Company, being Certificate no. 7, distinctive nos. 5001 to 7500 (the "Shares"), and the Transferee accepts them, together with all rights attached to the Shares, including dividends declared after the transfer date.

2. PRICE. The price for the Shares is ₹12,50,000 (Rupees Twelve Lakh Fifty Thousand only). The price has been paid in full before signing, and the transferor acknowledges receipt.

3. THE TRANSFEROR'S PROMISES. The Transferor states that it is the registered and beneficial owner of the Shares, that they are fully paid up and free from any charge, pledge, lien or other claim, that it has the right to transfer them, that no one else has a right to buy them that has not been given up in writing, and that the Articles of Association and any agreement among shareholders have been complied with. The Transferor shall meet any claim against the Transferee arising from a breach of these promises.

4. DOCUMENTS AND APPROVAL. The Transferor shall deliver the share certificate(s) (or the demat instruction), the signed prescribed transfer form where the law requires it, and the consents the Articles require. The Parties ask the Company to register the Transferee as the holder, and each shall sign what the Company reasonably needs. Until it is registered, the Transferor holds the Shares and any dividends for the Transferee and votes as the Transferee directs.

5. TAX AND COSTS. The stamp duty and other costs of the transfer are borne by the Transferee unless the Parties agree otherwise in writing. Each Party bears its own income tax on the transaction, and the Parties shall give each other the details the law requires them to report. This Deed is governed by the laws of India, and disputes shall be decided by the courts at Chandigarh.

Transferor: Jaspal Singh Sandhu
Signature: ______________________________

Transferee: Navneet Kaur Gill
Signature: ______________________________

Witness 1: Anil Kumar, Sector 22, Chandigarh
Signature: ______________________________

Witness 2: Simran Kaur, Sector 22, Chandigarh
Signature: ______________________________

PART B: CERTIFIED COPY OF THE BOARD RESOLUTION

At a meeting of the Board of Directors of Sandhu Handicrafts Private Limited held on 2 April 2026, Harleen Sandhu in the chair; Harleen Sandhu, Jaspal Singh Sandhu and Gurmeet Kaur present. The Board noted that notice had been given to all directors and that a quorum was present, and passed the following resolution:

Questions about this document

Does the Share Transfer Deed and Board Resolution need stamp paper or stamp duty in Punjab and Chandigarh?

See the full position on stamp duty, registration and witnesses

Does the Share Transfer Deed and Board Resolution need registration in Punjab and Chandigarh?

Not registrable.

See the full position on stamp duty, registration and witnesses

What does the Share Transfer Deed and Board Resolution cost on Kaagazaat?

Free, always.

Does the Share Transfer Deed and Board Resolution need witnesses?

No witness is needed.

See the full position on stamp duty, registration and witnesses

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