Kaagazaat

Damage and Dilapidations Claim

At a glance

Price: Free, always.
Stamp duty: A letter of claim is not an instrument that creates or transfers a right and carries no stamp duty in Punjab or Chandigarh.
Registration: Not required.
Witnesses: Not required.

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Free, always.

Free: up to 5 documents a day.

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Also called

Dilapidations Claim
Schedule of Dilapidations
Damage Claim Against Security Deposit
Landlord Deduction Letter
Claim for Repairs at Lease End
Deposit Deduction Statement
Statement of Damages to Commercial Premises

When you need it

When a commercial tenant leaves, the landlord inspects the premises and often finds damage beyond ordinary wear: broken fittings, damaged flooring, holes in walls, missing items, unpaid utilities, or fit-out works left behind. The landlord is then holding the security deposit and has to explain, item by item, what it is deducting and why.

A bare statement that "damage was found" invites a dispute and sometimes a suit for the whole deposit. This is the letter a landlord sends to the former tenant to claim for those items. It sets out the lease and the exit date, says when and how the premises were inspected, lists each item with the repair needed and its cost, totals the claim, shows how much of the security deposit is set off, and states the balance either way. It gives the tenant a fixed time to respond, to inspect the evidence and to dispute any item, and it is careful to leave out fair wear and tear. Use it in Punjab or Chandigarh after the tenant has vacated or the lease has ended. It is a demand and a statement of account, not a court notice, and it does not stop the landlord from going to court. If the parties had a Reinstatement (Make-good) Agreement, this letter should follow it.

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You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

A letter of claim is not an instrument that creates or transfers a right and carries no stamp duty in Punjab or Chandigarh.

Registration

Not required.

Notarisation

Not required. Send it by a method that gives proof of delivery (registered post, courier or email as the lease allows) and keep the proof.

Witnesses

Not required.

Request Stamp Paper

Sample preview — placeholder answers, not your data

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DAMAGE AND DILAPIDATIONS CLAIM

Chandigarh, 3 April 2026

To:
Northline Analytics Private Limited
Plot 5, Phase 8-B, Industrial Area, Mohali 160055

From:
Sethi Estates Private Limited
SCO 12, Sector 17-C, Chandigarh 160017

Subject: Claim for damage and dilapidations at Office 304, Third Floor, Tower B, Elante Business Park, Industrial Area Phase 1, Chandigarh 160002 under Commercial Lease Deed dated 1 April 2026

Dear Sir or Madam,

1. BACKGROUND

1.1 You occupied Office 304, Third Floor, Tower B, Elante Business Park, Industrial Area Phase 1, Chandigarh 160002 (the "Premises") under Commercial Lease Deed dated 1 April 2026 (the "Lease"). You vacated, or the Lease ended, on 1 April 2026.

1.2 I inspected the Premises on 2 April 2026. This letter sets out the damage and dilapidations I found beyond fair wear and tear, the cost of putting them right, and how that cost is set against your security deposit.

2. THE CLAIM

2.1 The items claimed are: 1. Broken tiles in the pantry, replacement and labour, Rs 18,000. 2. Holes and marks in walls, repainting, Rs 24,000. 3. Missing access cards (4), Rs 2,000..

2.2 The total of the items claimed is ₹44,000 (Rupees Forty Four Thousand only).

2.3 I have not included anything that is fair wear and tear, meaning the ordinary ageing of the Premises through proper use over the time of the Lease.

2.4 The cost of each item is my reasonable and actual cost, or the cost shown by the quotations I have obtained. If I have not yet incurred an item, the amount is a reasonable estimate and I shall adjust it to the actual cost when the work is done.

3. YOUR SECURITY DEPOSIT

3.1 I hold a security deposit of ₹5,10,000 (Rupees Five Lakh Ten Thousand only) under the Lease.

3.2 I set off ₹44,000 (Rupees Forty Four Thousand only) of the deposit against the claim in clause 2.

3.3 After that set-off the balance of ₹4,66,000 (Rupees Four Lakh Sixty Six Thousand only) is payable by the Landlord to the Tenant as a refund of the deposit, and shall be paid within 15 days of the date of this letter. A dispute over one item does not delay payment of the undisputed part (clause 4.3).

4. EVIDENCE AND YOUR RESPONSE

4.1 The evidence for this claim is: Dated photographs, the inspection report, the contractors’ quotations and the handover memo of 15 November 2026. You may inspect it, and take copies, at a reasonable time on notice to me.

4.2 If you disagree with any item, please tell me in writing within 15 days of the date of this letter, naming the item and giving your reasons. If I do not hear from you in that time, I shall treat the claim as accepted.

4.3 The undisputed part of the deposit balance shall be paid as in clause 3.3 without waiting for the disputed items to be settled.

5. RIGHTS RESERVED

5.1 This claim is made without prejudice to my other rights under the Lease and the law. If a further item comes to light which could not reasonably have been found at the inspection, I may claim it by a further letter.

Questions about this document

Does the Damage and Dilapidations Claim need stamp paper or stamp duty in Punjab and Chandigarh?

A letter of claim is not an instrument that creates or transfers a right and carries no stamp duty in Punjab or Chandigarh.

See the full position on stamp duty, registration and witnesses

Does the Damage and Dilapidations Claim need registration in Punjab and Chandigarh?

Not required.

See the full position on stamp duty, registration and witnesses

What does the Damage and Dilapidations Claim cost on Kaagazaat?

Free, always.

Does the Damage and Dilapidations Claim need witnesses?

Not required.

See the full position on stamp duty, registration and witnesses

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