Kaagazaat

Virtual Office Agreement

At a glance

Price: Free, always.
Stamp duty: This is an agreement for services and an address, not a lease, so lease stamp duty does not apply on its face.
Registration: Not ordinarily required, because no right in the property is given and the Client has no right to occupy.
Witnesses: Not required.

Free

Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

See all prices

Also called

Virtual Office Address Agreement
Business Address Agreement
Registered Office Address Agreement
Mail Handling Agreement
Address Use Agreement
Virtual Address Service Agreement

When you need it

Use this when a business wants a professional address and mail handling at a building without renting an office there: a startup, a consultant, a business based elsewhere that wants a Chandigarh or Punjab address. It records the address, what the Provider supplies (mail and courier, call answering, directory name, meeting-room hours), whether the address may be used as the registered office and for GST registration, the fee, how long mail is held, and what the Client must do when it ends.

It gives no right to occupy any part of the premises. The No right to occupy clause says so, and it also stops the Client claiming to work from the address when it does not. Not for: an office the business will actually use (a managed office agreement or a lease); or a coworking membership with a desk. Before signing, the Client should check with its professional adviser that the address will be acceptable for the registration it needs, because the Provider promises the papers, not the authority's decision. The Provider should keep the Client's identity documents on file.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in

See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

This is an agreement for services and an address, not a lease, so lease stamp duty does not apply on its face. It is a written agreement and may attract stamp duty as an agreement in Punjab or Chandigarh. Check the current figure with the Collector of Stamps or a licensed stamp vendor before signing.

Registration

Not ordinarily required, because no right in the property is given and the Client has no right to occupy. If the arrangement were changed to give the Client the use of a defined space for more than a year, it could be a lease and would then need registration.

Notarisation

Not required. Some authorities ask for a notarised consent letter for use of premises; that is a separate paper the Provider gives under the GST clause.

Witnesses

Not required. Both parties sign and date the Agreement.

Request Stamp Paper

Sample preview — placeholder answers, not your data

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VIRTUAL OFFICE AGREEMENT

This Virtual Office Agreement (this "Agreement") is made at Chandigarh on 2 April 2026.

BETWEEN

Chadha Workspaces Private Limited, an individual, of SCO 11, Sector 8-C, Chandigarh 160009, acting through Ravneet Chadha (the "Provider")

AND

Bedi Analytics LLP, an individual, of SCO 11, Sector 8-C, Chandigarh 160009, acting through Ravneet Chadha (the "Client")

The Provider and the Client are each a "Party" and together the "Parties".

RECITALS

A. The Provider is entitled to offer virtual-office services at the premises at the address described below.

B. The Client wants a business address and related services, without any right to occupy the premises, and the Provider has agreed to provide them for a fee on the terms of this Agreement.

NOW THIS AGREEMENT WITNESSES as follows.

1. WHAT THE PROVIDER PROVIDES

1.1 From 1 April 2026 the Provider shall provide the Client with the right to use the address Office No. 304, third floor, SCO 11, Sector 8-C, Chandigarh 160009, at Chandigarh, in the State of Punjab (the "Address"), and the following services: receiving and logging post and courier, notifying the Client by email within one working day, a name on the building directory, a reception that answers calls in the Client's name during office hours, and use of a meeting room for a set number of hours each month (the "Services"). Nothing else is included unless agreed in writing.

1.2 The Client may use the Address as its business address, its registered office and its principal or additional place of business for GST registration.

1.3 The Provider shall receive post and couriers addressed to the Client at the Address, tell the Client of them promptly, and hand them over or forward them as the Client directs. Mail not collected or forwarded within 30 days may be returned to the sender or, if it cannot be returned, securely destroyed, except that the Provider shall not destroy anything marked as a legal, court, tax or government notice and shall tell the Client of it at once.

2. GST, COMPANY REGISTRATION AND OFFICIAL VISITS

2.1 Where the Client may use the Address for company or GST registration, the Provider shall, on request and within a reasonable time, give the Client the papers the authorities ordinarily ask for, such as a signed consent letter for use of the premises and copies of the Provider's proof of ownership or lease and a recent utility bill, and shall not withdraw that consent while this Agreement is in force.

2.2 The Provider does not promise that any authority will accept the Address for any registration. Whether an authority accepts it is for the authority to decide, and the Client is responsible for its own filings and for what it declares to any authority.

2.3 If an officer visits the Address to verify the Client, the Provider shall confirm the arrangement truthfully and show the officer this Agreement. The Client shall not represent to anyone that it occupies or works from the Address in person unless that is true.

Questions about this document

Does the Virtual Office Agreement need stamp paper or stamp duty in Punjab and Chandigarh?

This is an agreement for services and an address, not a lease, so lease stamp duty does not apply on its face.

See the full position on stamp duty, registration and witnesses

Does the Virtual Office Agreement need registration in Punjab and Chandigarh?

Not ordinarily required, because no right in the property is given and the Client has no right to occupy.

See the full position on stamp duty, registration and witnesses

What does the Virtual Office Agreement cost on Kaagazaat?

Free, always.

Does the Virtual Office Agreement need witnesses?

Not required.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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