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Kaagazaat

Resignation Letter

At a glance

Price
Free
Stamp duty
Not chargeable to stamp duty under the Indian Stamp Act, 1899, whether given in Punjab or in the Union Territory of Chandigarh — it is a notice from the employee to the Company, not an instrument creating or transferring any right.
Registration
Not registrable.
Witnesses
None needed for the letter itself.

Free

Documents are free. Only kits are paid.

Guided questions, full draft on screen, download in Word.

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Also called

  • Letter of Resignation
  • Employee Resignation Letter
  • Isteefa Patra
  • त्यागपत्र
  • इस्तीफा पत्र
  • ਅਸਤੀਫ਼ਾ ਪੱਤਰ
  • ਤਿਆਗ ਪੱਤਰ

When you need it

An employee at a Punjab or Chandigarh workplace who has decided to leave uses this to give the Company formal written notice of resignation — recording the last working day worked out against the notice period in the appointment letter or employment agreement, whether the employee is serving that notice, asking the Company to waive it, or offering to pay in lieu of it, and what the employee expects handed over or settled before leaving. Not for the Company's own letter ending someone's employment — use the Termination/Warning Letter for that; this is the employee's own letter, written and signed by the employee, not the Company.

Read more

Not for the certificate confirming the exit is complete — use the Experience/Relieving Letter for that once the notice period has run and dues are settled.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in
See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

Not chargeable to stamp duty under the Indian Stamp Act, 1899, whether given in Punjab or in the Union Territory of Chandigarh — it is a notice from the employee to the Company, not an instrument creating or transferring any right.

Registration

Not registrable. Section 17 of the Registration Act, 1908 has no application to a letter of this kind, in Punjab or in Chandigarh.

Notarisation

Not required. Hand it over against acknowledgement, or send it by a method that lets the employee prove delivery — email with a read receipt, or a dated courier — and keep proof of that delivery; a notary adds nothing to it.

Witnesses

None needed for the letter itself. The Company's acknowledgement of receipt, printed at the foot of this letter, is not a witness's attestation — it only records that the letter reached the Company and on what date.

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Sample preview — placeholder answers, not your data

Rajesh Bansal
House No. 214, Sector 15-A, Chandigarh 160015
Employee ID: NA-0231

Date: 1 April 2026

To,
Anita Verma, Head of Human Resources
Northline Analytics Private Limited
Plot No. 8, Phase 8-B, Industrial Area, S.A.S. Nagar (Mohali) 160055

Dear Anita Verma, Head of Human Resources,

Sub: Resignation from the post of Field Sales Executive

I am writing to formally tender my resignation from my position as Field Sales Executive with Northline Analytics Private Limited.

NOTICE. I will serve the full notice period stated in my appointment letter or employment agreement, and continue working until my last working day stated below

My proposed last working day is 2 April 2026, subject to confirmation by the Company against the notice period in my appointment letter or employment agreement.

I am leaving To pursue an opportunity better suited to my long-term career plans.

HANDOVER. I will complete a full and orderly handover of my responsibilities, documents and Company property before my last working day

On my exit, I request that the Company process: My full and final settlement, including any accrued leave encashment and outstanding reimbursements, and an Experience/Relieving Letter and a service certificate.

I thank the Company for the opportunity and look forward to a smooth transition.

Yours sincerely,

_________________________
Rajesh Bansal
Field Sales Executive

Place: S.A.S. Nagar (Mohali)

ACKNOWLEDGEMENT OF RECEIPT

Received on behalf of Northline Analytics Private Limited by:

_________________________ Date: ___________________
Anita Verma, Head of Human Resources

What this document is for

An employee at a Punjab or Chandigarh workplace who has decided to leave uses this to give the Company formal written notice — recording the last working day worked out against the notice period in the appointment letter or employment agreement, whether the notice is being served, waived, or bought out with pay in lieu, and what the employee expects handed over or settled before leaving.

This is the employee's own letter, written and signed by the employee, not the Company's. It is not the letter ending someone's employment from the Company's side — that is the Termination/Warning Letter — and it is not the certificate confirming the exit is complete once the notice period has run and dues are settled — that is the Experience/Relieving Letter, issued afterward.

Stamp paper and registration

Stamp paper needed

No

Typical stamp duty — Punjab

Not chargeable — this is a notice from the employee to the Company, not an instrument creating or transferring any right, so the template states plainly that no stamp duty applies under the Indian Stamp Act, 1899.

Typical stamp duty — Chandigarh

Same position in Chandigarh, for the same reason — it is a notice, not a chargeable instrument, in either place.

Registration at the Sub-Registrar

No — Not registrable. Section 17 of the Registration Act, 1908 has no application to a letter of this kind, in Punjab or in Chandigarh.

Notary or witnesses

Neither. Hand it over against acknowledgement, or send it by a method that lets you prove delivery — email with a read receipt, or a dated courier — and keep that proof. The Company's acknowledgement of receipt printed at the foot of this letter only records that it arrived and when; it is not a witness's attestation.

What you will need before you start

  • Your appointment letter or employment agreement's own notice-period clause, since what you can ask for by way of waiver or pay-in-lieu, and what the Company can insist on, both turn on it
  • Your proposed last working day, worked out against that notice period
  • How you are handling the notice — serving it in full, asking for a waiver, or offering to pay in lieu — and your reasons if you are asking for a waiver
  • Your handover commitment, and what you want the Company to process on exit: full and final settlement, leave encashment, reimbursements, an Experience/Relieving Letter and a service certificate
  • Whether a shorter probation-period notice clause applies to you instead of the standard one

Common mistakes

  • Assuming you can unilaterally waive or buy out your notice period when your appointment letter actually leaves that decision to the Company.
  • Not checking a shorter probation-period notice clause before assuming the standard notice period in your appointment letter applies to you.
  • Leaving your full-and-final-settlement request too general when Company policy actually requires specific items — an exit interview, a no-dues form, return of a laptop, ID card or SIM — named up front.

Questions people ask before using this document

Can I just decide to pay in lieu of notice instead of serving it?

Only if your appointment letter or employment agreement actually gives you that option. Some contracts leave the choice of waiving or buying out notice to the Company alone, in which case asking for it in this letter is a request the Company may decline, not a right you can exercise unilaterally. Check the notice clause before assuming either option is yours to choose.

Do I have to give a reason for resigning?

No. Stating a reason is optional, and many resignation letters simply do not include one. If you do choose to give one, a brief, neutral line is enough — this letter does not require, and does not benefit from, a detailed explanation.

What should I ask the Company to settle before I leave?

Your full and final settlement — including any accrued leave encashment and outstanding reimbursements — and the documents you will need afterward: an Experience/Relieving Letter and a service certificate. If your Company's policy requires an exit interview, a no-dues clearance form, or return of specific assets such as a laptop, ID card or SIM, list those specifically rather than relying on a general request alone.

Does resigning early break a bond or training-cost recovery clause?

Possibly, but this letter does not address that question. If your appointment letter or a separate agreement has a bond, training-cost recovery clause, or minimum-service clause, check whether resigning before the stated period triggers it — that is a separate matter between you and the Company, worked out apart from this letter.

What is the difference between this letter and an Experience/Relieving Letter?

This is the letter that starts your exit — written and signed by you, telling the Company you are leaving and on what terms. The Experience/Relieving Letter is the Company's own certificate, issued afterward once your notice period has run and your dues are settled, confirming the exit is actually complete.

Related documents, and when you would need them

  • Termination/Warning Letter

    The Company's own letter for ending someone's employment, as opposed to this one, which the employee writes.

  • Experience/Relieving Letter

    The certificate to request once your exit is actually complete, after this letter and the notice period that follows it.

  • Employment Agreement

    To check your own notice, probation and bond terms against what you are asking for in this letter before sending it.

  • Non-Disclosure Agreement (NDA)

    If you signed a separate confidentiality agreement during your employment, check whether its obligations survive your resignation.

Questions about this document

Does the Resignation Letter need stamp paper or stamp duty in Punjab and Chandigarh?

Not chargeable to stamp duty under the Indian Stamp Act, 1899, whether given in Punjab or in the Union Territory of Chandigarh — it is a notice from the employee to the Company, not an instrument creating or transferring any right.

See the full position on stamp duty, registration and witnesses
Does the Resignation Letter need registration in Punjab and Chandigarh?

Not registrable.

See the full position on stamp duty, registration and witnesses
What does the Resignation Letter cost on Kaagazaat?

Free.

Documents are free. Only kits are paid.

Does the Resignation Letter need witnesses?

None needed for the letter itself.

See the full position on stamp duty, registration and witnesses

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