Kaagazaat

Apostille and Embassy Attestation Checklist

At a glance

Price: Free, always.
Stamp duty: The checklist is not a stamp-dutiable instrument.
Registration: The checklist is not registrable.
Witnesses: Not required for the checklist.

Free

Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

See all prices

Also called

embassy attestation checklist
attestation of power of attorney signed abroad
pardes ton mukhtiarnama tasdiq
ਅਪੋਸਟੀਲ ਤੇ ਦੂਤਾਵਾਸ ਤਸਦੀਕ ਚੈੱਕਲਿਸਟ
consular attestation checklist NRI

When you need it

You live abroad and will sign a document (most often a power of attorney, but also an affidavit or a consent letter) for use at an office in Punjab or Chandigarh, and want a working list of the steps and papers so that it is not turned away at the counter. The list follows two routes: a country that is a party to the Apostille Convention, where the usual step is an apostille issued in that country; and a country that is not, where the document is attested in steps and ends with the Indian Embassy, High Commission or Consulate.

You say which in the questions, and the checklist prints only that route. This is a checklist, not the document itself, and it states no fee, form number or office address. Offices change them, so the list tells you to ask. It does not say whether your country is a party to the Convention; you tell it. Not the power of attorney itself (see the Power of Attorney by a Person Outside India, or the Special Power of Attorney for NRI to Sell One Property).

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in

See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

The checklist is not a stamp-dutiable instrument. The document it describes may need stamping in India, often within a fixed time after it first reaches India; ask the office where it will be used.

Registration

The checklist is not registrable. Whether the attested document must be registered in India depends on what it is; ask the office where it will be used.

Notarisation

The checklist needs no notary. The document it describes is signed before a notary abroad and then attested as the checklist explains.

Witnesses

Not required for the checklist. The document it describes may need witnesses; follow that document's own requirements.

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Sample preview — placeholder answers, not your data

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CHECKLIST: ATTESTING A DOCUMENT SIGNED ABROAD FOR USE IN INDIA

Prepared for: Rajinder Kaur Sidhu, presently of 17 Elizabeth Street, Sydney NSW 2000, Australia
Document: Special power of attorney to sell House No. 21, Sector 15, Chandigarh, which is a power of attorney
Country where it will be signed: Australia, which is a country that is a party to the Apostille Convention
Where it will be used in Punjab or Chandigarh: Sub-Registrar office, Mohali, for registration of a sale deed
To be received in India by: Mr Harjinder Singh Sidhu (brother), House No. 33, Sector 70, Mohali, Punjab

This list gives the usual steps. Offices change their rules, fees and appointment systems, so ask each office what it needs on the day.

Part 1. Before you sign

1. Have the document prepared with every name, spelling and number exactly as in your passport and your Indian papers (Aadhaar, PAN, land records).
2. Ask the office in Punjab or Chandigarh where it will be used (the Sub-Registrar, bank, court or other) whether it wants particular wording or its own form. Prepare the document to match.
3. Do not sign at home. Sign only in front of the notary, and sign every page the notary asks you to.

Part 2. Signing before a notary

4. Sign before a Notary Public in Australia. Take your passport and any other identity the notary asks for.
5. Ask the notary for the notarial certificate to be on the document itself or firmly attached to it.
6. If you can sign before the Indian Embassy, High Commission or Consulate for your area, ask that office whether the document then needs any further step.

Part 3. Your country is a party to the Apostille Convention

7. In this case the usual route is a single certificate, called an apostille, issued in Australia. It replaces the Embassy attestation. The office that issues it is the Department of Foreign Affairs and Trade.
8. Some countries need a step before the apostille, for example registering the notary's signature with another office. Ask the apostille office what it requires.
9. Keep the apostille attached to the document. Do not remove staples or seals.
10. Ask the office in Punjab or Chandigarh whether it accepts an apostille alone. Some offices ask for attestation by the Indian Mission as well.

Part 4. Papers to send with the document

11. A copy of your passport and, if you hold one, your OCI card.
12. Proof of your address abroad, if the office asks for it.
13. Any covering form or application the attesting office asks for.
14. A photocopy of the whole attested document for your own records.

Part 5. Bringing it to India

15. Courier the original with tracking. Note the date it first reaches India.
16. Ask the Sub-Registrar or other office whether the document must be stamped within a fixed time after it reaches India, and do it within that time.
17. If it is a power of attorney, the person holding it should take the original to the office. Ask whether it must be registered or further authenticated before it is used.
18. Keep copies of everything, and the courier receipt.

Questions about this document

Does the Apostille and Embassy Attestation Checklist need stamp paper or stamp duty in Punjab and Chandigarh?

The checklist is not a stamp-dutiable instrument.

See the full position on stamp duty, registration and witnesses

Does the Apostille and Embassy Attestation Checklist need registration in Punjab and Chandigarh?

The checklist is not registrable.

See the full position on stamp duty, registration and witnesses

What does the Apostille and Embassy Attestation Checklist cost on Kaagazaat?

Free, always.

Does the Apostille and Embassy Attestation Checklist need witnesses?

Not required for the checklist.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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