Kaagazaat

Quotation, PO, Challan or Proforma Invoice

At a glance

Price: Free, always.
Stamp duty: No stamp duty is payable on these papers as such.
Registration: Not registrable: a notice or letter is not an instrument the Registration Act, 1908 requires to be registered.
Witnesses: No witness is needed; the sender signs alone.

Free

Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

price quote
PO
delivery note
estimate
supply order
goods dispatch note
bhav patra
kharid adesh

When you need it

A shop, trader, workshop or small business in Punjab or Chandigarh sells or buys goods and needs one of four everyday trade papers. You choose which in the questions, and the document prints only that one. A quotation is the seller's offer of goods or services at stated prices.

A purchase order is the buyer's order, placed on a seller, for stated goods at stated prices. A delivery challan travels with goods being sent, listing what is in the consignment, and is signed by the receiver. A proforma invoice is the seller's advance bill, issued before supply so the buyer can pay or arrange a letter of credit. A proforma invoice and a quotation are not a tax invoice and cannot be used to claim input tax credit. A tax invoice, with the details the GST law requires, is issued when the goods or services are supplied. The delivery challan here is a plain goods-movement paper; the GST rules on when a challan may be used instead of an invoice, and the e-way bill rules, should be checked. This is a drafting aid for the paper's contents, not the tax law's prescribed invoice format. Not for a long-term supply contract (use the Vendor Supply Agreement). Not for the final tax invoice.

Whether you can fill this in here

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You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

No stamp duty is payable on these papers as such. A receipt for money above the amount the law specifies may carry a revenue stamp or be treated differently; ask the stamp vendor or a professional if the paper is used as a receipt.

Registration

Not registrable: a notice or letter is not an instrument the Registration Act, 1908 requires to be registered.

Notarisation

Not required. Keep a copy, signed or stamped, and proof of delivery or acceptance; a delivery challan signed by the receiver is useful proof that goods were delivered.

Witnesses

No witness is needed; the sender signs alone.

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Sample preview — placeholder answers, not your data

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quotation

Bedi Agro Tools Private Limited, Plot 40, Focal Point, Ludhiana 141010, GSTIN 03AABCB1234F1Z5

No. BAT/Q/2026-27/045. Date: 1 April 2026.

To / From: Gill Farm Supplies, Grain Market, Moga 142001

Goods or services: 1. Manual sprayer 16 litre, 50 pieces at Rs 1,450 each. 2. Hand hoe set, 100 sets at Rs 320 each.

Total before tax: ₹1,04,500 (Rupees One Lakh Four Thousand Five Hundred only). Tax: GST extra at the rate in force.

QUOTATION. Bedi Agro Tools Private Limited offers the goods or services above at the prices stated, valid for 15 days from the date above. Delivery: within 10 days of the order, at the buyer's premises. Payment: 50% advance with the order and the balance on delivery. Prices may change after the validity period, and an order is accepted only when the seller confirms it in writing. This is a quotation and not a tax invoice.

For Bedi Agro Tools Private Limited
Authorised signatory: ______________________________

Questions about this document

Does the Quotation, PO, Challan or Proforma Invoice need stamp paper or stamp duty in Punjab and Chandigarh?

No stamp duty is payable on these papers as such.

See the full position on stamp duty, registration and witnesses

Does the Quotation, PO, Challan or Proforma Invoice need registration in Punjab and Chandigarh?

Not registrable: a notice or letter is not an instrument the Registration Act, 1908 requires to be registered.

See the full position on stamp duty, registration and witnesses

What does the Quotation, PO, Challan or Proforma Invoice cost on Kaagazaat?

Free, always.

Does the Quotation, PO, Challan or Proforma Invoice need witnesses?

No witness is needed; the sender signs alone.

See the full position on stamp duty, registration and witnesses

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