Kaagazaat

Full and Final Settlement Letter

At a glance

Price: Free, always.
Stamp duty: Not chargeable to stamp duty under the Indian Stamp Act, 1899, in Punjab or Chandigarh — it is a letter, not an instrument that creates or transfers any right.
Registration: Not registrable.
Witnesses: None required.

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Also called

F&F Settlement Letter
FnF Letter
Full and Final Settlement
Final Settlement of Dues
Exit Settlement Letter
Settlement of Accounts on Leaving
Final Hisaab Patra
Poora Aur Antim Nipatara

When you need it

An employer in Punjab or Chandigarh is closing an employee's account after the employee has left — by resignation, termination, end of a fixed term or retirement — and wants one letter that lists what is being paid, what is being deducted, the net amount and the date it is paid, with the employee's signed acknowledgement of receipt. Pay what is due promptly after the last working day: the labour law now in force sets a short time limit for paying a departing employee's wages.

Gratuity, provident fund and other statutory dues follow their own rules and are shown here only as amounts you enter. This letter records a settlement; it does not decide what is legally due. Not for the Experience/Relieving Letter, which certifies service and is issued separately. Not for the Termination/Warning Letter, which ends the employment in the first place. Not for an employee chasing unpaid dues — see the Legal Notice for Unpaid Salary or Dues.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

Not chargeable to stamp duty under the Indian Stamp Act, 1899, in Punjab or Chandigarh — it is a letter, not an instrument that creates or transfers any right. Print it on the employer's letterhead.

Registration

Not registrable. Section 17 of the Registration Act, 1908 has no application to a letter of this kind.

Notarisation

Not required. What matters is proof that it reached the other side: hand delivery against a signed acknowledgement, registered post, or a dated email. Keep that proof with the file.

Witnesses

None required.

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Northline Analytics Private Limited
Plot No. 8, Phase 8-B, Industrial Area, S.A.S. Nagar (Mohali) 160055

Date: 4 April 2026

To,
Rajesh Bansal
House No. 214, Sector 15-A, Chandigarh 160015

Sub: Full and final settlement of dues (Employee ID NA-0231)

Dear Rajesh Bansal,

Your employment with Northline Analytics Private Limited as Field Sales Executive, which began on 1 April 2026, has ended on account of resignation, and your last working day was 2 April 2026. This letter sets out the account between you and the Company on your leaving.

AMOUNTS PAYABLE TO YOU

Salary for days worked and not yet paid: ₹42,000 (Rupees Forty Two Thousand only)
Leave encashment: ₹9,500 (Rupees Nine Thousand Five Hundred only)
Bonus or incentive: ₹12,000 (Rupees Twelve Thousand only)
Gratuity: ₹1,15,000 (Rupees One Lakh Fifteen Thousand only)
Unpaid travel reimbursement for August 2026: ₹3,000 (Rupees Three Thousand only)

DEDUCTIONS

Recovery for notice period not served: ₹20,000 (Rupees Twenty Thousand only)
Recovery of salary advance or loan: ₹15,000 (Rupees Fifteen Thousand only)
Statutory deductions (such as tax deducted at source): ₹4,200 (Rupees Four Thousand Two Hundred only)

NET AMOUNT PAYABLE: ₹1,23,300 (Rupees One Lakh Twenty Three Thousand Three Hundred only)

This net amount will be paid to you on 3 April 2026, by bank transfer to the employee’s salary account. All company property has been returned and accepted.

This settlement covers the dues shown above. It does not take away any right that the law gives you and that cannot be given up by agreement, and it does not affect your provident fund, which is dealt with under that scheme's own rules. If you think any figure is wrong, please tell us in writing before signing, and we will look at it again.

Yours sincerely,

For Northline Analytics Private Limited

_________________________
Anita Verma
Head of Human Resources

Place: S.A.S. Nagar (Mohali)

ACKNOWLEDGEMENT BY THE EMPLOYEE

I, Rajesh Bansal, confirm that I have read this letter and that I have received the net amount of ₹1,23,300 (Rupees One Lakh Twenty Three Thousand Three Hundred only) stated above, in settlement of the dues listed in it. Apart from any right that the law does not allow me to give up, I have no further claim against Northline Analytics Private Limited for the period of my employment.

_________________________ Date: ___________________
Rajesh Bansal

Questions about this document

Does the Full and Final Settlement Letter need stamp paper or stamp duty in Punjab and Chandigarh?

Not chargeable to stamp duty under the Indian Stamp Act, 1899, in Punjab or Chandigarh — it is a letter, not an instrument that creates or transfers any right.

See the full position on stamp duty, registration and witnesses

Does the Full and Final Settlement Letter need registration in Punjab and Chandigarh?

Not registrable.

See the full position on stamp duty, registration and witnesses

What does the Full and Final Settlement Letter cost on Kaagazaat?

Free, always.

Does the Full and Final Settlement Letter need witnesses?

None required.

See the full position on stamp duty, registration and witnesses

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