Kaagazaat

Society (NGO) Memorandum and Rules

At a glance

Price: Free, always.
Stamp duty: The Memorandum and Rules filed for registration are not charged ad valorem duty as a conveyance or lease would be.
Registration: The society comes into existence by registration with the Registrar of Societies: in Punjab the office for the district of the registered office, in Chandigarh the Registrar of Societies, Chandigarh.
Witnesses: Every founder signs the Memorandum.

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Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

NGO constitution
society memorandum of association
rules and regulations of a society
charitable society constitution
samiti ka gyapan
sanstha niyam
NGO banana
ਸੋਸਾਇਟੀ ਮੈਮੋਰੰਡਮ

When you need it

Use this to write the constitution of a new NGO that will be a registered society in Punjab or Chandigarh — a charitable, educational, social-service, cultural or similar body run by its members and an elected committee. It holds the Memorandum (name, objects, first governing body) and the Rules (members, meetings, money, changing the rules, winding up), including the clauses an NGO needs: no profit to members, assets going to another charity on closure, and the intention about income-tax and foreign-contribution registration.

At least seven people sign the Memorandum as founders. Unlike a trust, the society has members and a general body, and can hold property and sue in its own name once registered. Not for the covering application to the Registrar and the verification affidavit — those are in the Society Registration Application in this library, which also produces a Memorandum and Rules for a residents' welfare association or similar body; use that one if you want the whole filing package in one go. Not for a housing society's day-to-day paperwork (membership, share certificates, meetings of a housing society), which the library's other society documents cover.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

The Memorandum and Rules filed for registration are not charged ad valorem duty as a conveyance or lease would be. Any affidavit that goes with the filing needs the stamp paper the Registrar's office or the notary asks for; check the current requirement at the counter before buying paper.

Registration

The society comes into existence by registration with the Registrar of Societies: in Punjab the office for the district of the registered office, in Chandigarh the Registrar of Societies, Chandigarh. The Memorandum and Rules are filed with the number of copies and the signatures the office asks for. Registration of the society is separate from income-tax registration and foreign-contribution registration, which come later and from other authorities.

Notarisation

Not required for the Memorandum and Rules as such. The registering office may ask for the founders' signatures to be attested and for an affidavit to be sworn; follow what it currently asks.

Witnesses

Every founder signs the Memorandum. Follow the registering office on whether signatures are to be witnessed or attested.

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MEMORANDUM OF ASSOCIATION AND RULES OF Punjab Bal Vikas Society

Date: 1 April 2026

PART ONE: MEMORANDUM OF ASSOCIATION

1. Name. The society is called Punjab Bal Vikas Society (the Society).

2. Registered office. The registered office is at Phase 5, Mohali. The Society works in Mohali district and Chandigarh.

3. Objects. The Society is formed for charitable and public-good purposes only: Run learning centres for children from low-income families; train young people in basic computer skills..

4. First governing body. The names, posts and addresses of the first governing body are: President: Harpreet Singh; Secretary: Naina Kaur; Treasurer: Gurpreet Singh; Members: ....

5. Founders. We, the persons listed below, wish to form a society under the Societies Registration Act, 1860 in line with this Memorandum, and sign it as its founders: 1. Harpreet Singh, son of Gurdev Singh, Phase 5 Mohali, teacher; 2. Naina Kaur, ... (seven in all).

PART TWO: RULES

6. Members. Membership is open to any adult who supports the objects and is admitted by the governing body. A member who acts against the objects or fails to pay any agreed subscription may be removed by the governing body after being given a fair chance to reply, and may appeal to the general body.

7. General body. All members form the general body. It meets at least once every year (the annual general meeting) to receive the accounts and the report, elect the governing body when its term ends, and appoint the person who examines the accounts. A special meeting may be called by the governing body, or on a written request from the members. Written notice of every meeting is given to every member. A meeting needs at least 10 members present to decide anything.

8. Governing body. The governing body manages the Society, and each governing body serves for 3 years. It meets as often as the work needs, and a meeting needs at least 4 members of the governing body present. The President, the Secretary and the Treasurer are the office-bearers. The Treasurer keeps the accounts, and the Secretary keeps the minutes and the register of members. A list of the governing body is sent to the Registrar every year as the Act requires.

9. Money and accounts. The Society's income and property are used only for its objects. No part of it is paid or handed to any member or office-bearer as profit, except repayment of expenses properly spent for the Society, or reasonable pay for a separate service actually given, as the governing body approves in writing and the law allows. Money is kept in an account in the Society's own name, operated by the persons the governing body authorises by resolution. Proper accounts are kept and examined every year.

10. Tax registration and foreign contribution. Tax registration: The society intends to apply for income-tax registration and donor-deduction approval. Any income-tax registration or donor-deduction approval (the 12A/12AB and 80G registrations, or their equivalents under the Income-tax Act, 2025) is applied for in the Society's own name, and the Society keeps to the conditions of whatever is granted. Foreign contribution: The society will not accept foreign contribution.

Questions about this document

Does the Society (NGO) Memorandum and Rules need stamp paper or stamp duty in Punjab and Chandigarh?

The Memorandum and Rules filed for registration are not charged ad valorem duty as a conveyance or lease would be.

See the full position on stamp duty, registration and witnesses

Does the Society (NGO) Memorandum and Rules need registration in Punjab and Chandigarh?

The society comes into existence by registration with the Registrar of Societies: in Punjab the office for the district of the registered office, in Chandigarh the Registrar of Societies, Chandigarh.

See the full position on stamp duty, registration and witnesses

What does the Society (NGO) Memorandum and Rules cost on Kaagazaat?

Free, always.

Does the Society (NGO) Memorandum and Rules need witnesses?

Every founder signs the Memorandum.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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