Kaagazaat

Resolution to Open a Bank Account

At a glance

Price: Free, always.
Stamp duty: A resolution passed at a meeting and a certified copy of it are not charged stamp duty on their own.
Registration: Not registrable and not required to be registered.
Witnesses: No witnesses are needed.

Free

Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

bank account resolution
trust bank account resolution
society bank account resolution
NGO account opening resolution
authorised signatories resolution
bank mandate resolution
khata kholne ka prastav
ਬੈਂਕ ਖਾਤਾ ਮਤਾ

When you need it

Use this when the trustees of a trust, or the governing body of a registered society, in Punjab or Chandigarh decide to open a bank account in the organisation's name and to say who may operate it. It records the meeting, the decision, the bank, the type of account, who the authorised signatories are, and whether they sign alone or together, and ends with a certified copy that the bank can keep.

Banks usually also give their own account-opening and mandate forms and ask for the organisation's registration papers, its PAN and identity papers for each signatory. This resolution supports those forms; it does not replace them. Follow the bank's current list. Not for a company's board — use the Board Resolution for Bank Account and Authorised Signatory. Not for a housing society's committee, which has its own library document, the Resolution of the Managing Committee. To change the signatories on an existing account, pass a fresh resolution of the same kind.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

A resolution passed at a meeting and a certified copy of it are not charged stamp duty on their own. The bank's own account-opening forms and any separate power of attorney are different papers, with their own requirements.

Registration

Not registrable and not required to be registered.

Notarisation

Not required by law. Some banks ask for the certified copy to be notarised or counter-signed; ask the bank first.

Witnesses

No witnesses are needed. The person presiding signs the resolution and the person certifying signs the certified copy.

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Sample preview — placeholder answers, not your data

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RESOLUTION TO OPEN A BANK ACCOUNT

Extract of the minutes of a meeting of the trustees of the trust of Sri Guru Nanak Seva Trust, Sector 22, Chandigarh, constituted by Trust deed dated 5 March 2018 (the Organisation), held on 1 April 2026 at Trust office, Sector 22, Chandigarh.

PRESENT

Harpreet Singh, Naina Kaur, Gurpreet Singh. Harpreet Singh took the chair. The meeting had the quorum that the Organisation's trust deed or rules require, and it was called in the way they require.

RESOLVED

It was resolved that the Organisation open a savings account in its own name with A named bank, Sector 17, Chandigarh branch (the Bank), for the Organisation's money received for its charitable objects, and that no money of the Organisation be kept in a personal account of any trustee, member or office-bearer.

It was further resolved that the following persons are the authorised signatories for the account: Harpreet Singh, Chairperson; Gurpreet Singh, Treasurer. The account is operated by any one of the authorised signatories acting alone. Harpreet Singh is authorised to sign the Bank's account-opening forms and to give the Bank the Organisation's registration papers, PAN and identity papers of the signatories as the Bank asks.

It was further resolved that this authority continues until a later resolution of the same kind changes it and a certified copy of that later resolution reaches the Bank, and that the Bank may rely on this resolution until then.

Presiding person: Harpreet Singh

CERTIFIED TRUE COPY

I certify that this is a true copy of a resolution passed at the meeting of the trustees of the trust of Sri Guru Nanak Seva Trust held on 1 April 2026, that it is recorded in the minutes, and that it has not been cancelled or changed.

Certified by: Naina Kaur, Secretary

LEGAL BASIS

Punjab and Chandigarh: The Organisation acts through the persons its trust deed or rules authorise. This resolution is valid only if the meeting was called and held as the trust deed or the rules require, and it does not give any signatory a right in the Organisation's money beyond operating the account for its objects. The Bank's own requirements for opening and operating the account, including identity papers for each signatory, are separate and apply as the Bank states.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023.

The purpose of collecting personal data in this bank account resolution is to record who decided to open the account and who may operate it, and to support the Bank's checks on the Organisation and its signatories.

The record will be held by Kaagazaat and may be shared with the trustees or office-bearers, the Bank and the advocate or accountant helping with the account.

If the matter does not proceed, the personal data will be retained for 90 days and then erased. If the matter proceeds, the record will be retained for the matter plus 12 months, except where a statute requires a longer named retention period.

Questions about this document

Does the Resolution to Open a Bank Account need stamp paper or stamp duty in Punjab and Chandigarh?

A resolution passed at a meeting and a certified copy of it are not charged stamp duty on their own.

See the full position on stamp duty, registration and witnesses

Does the Resolution to Open a Bank Account need registration in Punjab and Chandigarh?

Not registrable and not required to be registered.

See the full position on stamp duty, registration and witnesses

What does the Resolution to Open a Bank Account cost on Kaagazaat?

Free, always.

Does the Resolution to Open a Bank Account need witnesses?

No witnesses are needed.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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