Kaagazaat

Volunteer Agreement

At a glance

Price: Free, always.
Stamp duty: An agreement of this kind may be chargeable under the Indian Stamp Act, 1899 as it applies in Punjab and in Chandigarh, or may be treated as an ordinary agreement for which the amount is small; the article and amount are not stated here.
Registration: Not registrable and not required to be registered.
Witnesses: Not required.

Free

Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

See all prices

Also called

NGO volunteer
unpaid volunteer contract
volunteer terms
seva agreement
swayamsevak
sevadar agreement
ਵਾਲੰਟੀਅਰ ਸਮਝੌਤਾ
स्वयंसेवक समझौता

When you need it

Use this when a trust or society in Punjab or Chandigarh takes on someone to help without pay, and you want the terms in writing: what the volunteer will do, when and where, whether expenses are paid back, what happens with children or vulnerable people, confidentiality and photographs, and how either side can end it. Be careful about the line between a volunteer and an employee.

A person who is paid regularly, or treated as staff with fixed duties and hours, may be an employee in law whatever this agreement is called. If money will be paid regularly, use an employment or internship document instead. Paying back actual, approved expenses is different from paying a wage. Not for a person paid a salary or stipend, a consultant, or a contractor — those need a different agreement. Not for a volunteer who is under 18 unless a parent or guardian signs as well.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in

See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

An agreement of this kind may be chargeable under the Indian Stamp Act, 1899 as it applies in Punjab and in Chandigarh, or may be treated as an ordinary agreement for which the amount is small; the article and amount are not stated here. Confirm with the e-stamp vendor or Sub-Registrar before buying paper, or ask whether plain paper is enough.

Registration

Not registrable and not required to be registered.

Notarisation

Not required.

Witnesses

Not required. The organisation's authorised person and the volunteer sign (and the parent or guardian if the volunteer is under 18).

Request Stamp Paper

Sample preview — placeholder answers, not your data

KAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASEDKAAGAZAAT SAMPLE — NOT PURCHASED

VOLUNTEER AGREEMENT

Date: 3 April 2026

This agreement is between Sri Guru Nanak Seva Trust, Sector 22, Chandigarh (the Organisation), and Meera Kaur, of Sector 35, Chandigarh (the Volunteer), who is an adult.

THE WORK

The Volunteer offers to help the Organisation, without pay, in this way: Help run the free evening classes for children: take attendance and help with homework.. The work is done Mondays and Wednesdays, 5 to 7 pm, at the trust office, reporting to Naina Kaur. The Volunteer starts on 1 April 2026, and the arrangement runs until either side ends it by giving the written notice below.

NOT EMPLOYMENT

The Volunteer gives time freely. The Volunteer is not paid a salary, wage, stipend or fee, and is not an employee of the Organisation. Neither side intends this to be a contract of employment, and the Organisation does not promise any job, benefit or future paid work.

EXPENSES

Expenses: No expenses are paid back. The Volunteer should not spend money for the Organisation without approval from the person named above.

CONDUCT AND SAFETY

The Volunteer will follow the Organisation's reasonable instructions and rules given to the Volunteer, treat everyone with respect, and not take money or gifts from the people the Organisation serves. Children and safeguarding: The volunteer will work with children or vulnerable people and agrees to the safeguarding steps below. Where the Volunteer works with children or vulnerable people, the Volunteer follows the Organisation's safeguarding rules, is not left alone with a child where those rules say so, may be asked for identity and reference checks, and tells Naina Kaur at once about any concern. The Organisation has not promised any insurance cover for the Volunteer unless it says so in writing.

CONFIDENTIALITY AND PHOTOGRAPHS

The Volunteer keeps private the personal details of the people the Organisation serves, its donors and its members, and does not share them outside the Organisation, during the volunteering and afterwards. Photographs: The volunteer agrees that photographs taken at the organisation's events may be used for its work. Material the Volunteer creates for the Organisation in the course of the work belongs to the Organisation.

ENDING THE ARRANGEMENT

Either side may end this arrangement by giving the other 7 days' written notice. The Organisation may ask the Volunteer to stop at once if the Volunteer breaks the conduct or safeguarding rules. On ending, the Volunteer returns the Organisation's property and papers.

DISPUTES

The two sides will first try to settle any disagreement by talking to each other. If that fails, the courts that have jurisdiction at the Organisation's office will decide it.

LEGAL BASIS

Punjab and Chandigarh: This is an ordinary agreement under the Indian Contract Act, 1872 between persons able to contract. Calling someone a volunteer does not by itself decide that they are not an employee; that depends on the real arrangement, including whether pay or fixed duties and hours are involved, and on the labour laws that apply to it.

Questions about this document

Does the Volunteer Agreement need stamp paper or stamp duty in Punjab and Chandigarh?

See the full position on stamp duty, registration and witnesses

Does the Volunteer Agreement need registration in Punjab and Chandigarh?

Not registrable and not required to be registered.

See the full position on stamp duty, registration and witnesses

What does the Volunteer Agreement cost on Kaagazaat?

Free, always.

Does the Volunteer Agreement need witnesses?

Not required.

See the full position on stamp duty, registration and witnesses

Often needed with this document

Back to Trusts, NGOs and religious bodies