Kaagazaat

Driver Vehicle Handover and Challan Undertaking

At a glance

Price: Free, always.
Stamp duty: A handover record and undertaking of this kind is normally made on plain paper.
Registration: Not required.
Witnesses: One adult witness is good practice and is provided for below.

Free

Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

Vehicle Handover to Driver
Driver Undertaking
Challan Undertaking
Vehicle Custody Receipt for Driver
Driver Responsibility Letter
Gaadi Supurdgi Patra
ਗੱਡੀ ਸੌਂਪਣ ਦਾ ਪੱਤਰ
गाड़ी सुपुर्दगी पत्र

When you need it

You employ a driver in Punjab or Chandigarh and are handing over your car, van, taxi or goods vehicle for the driver to run. This records which vehicle and what papers and accessories were handed over, its condition and meter reading, the driver's licence, and the driver's promises: to use the vehicle only for the work, to keep to the traffic rules, to tell you at once about any challan or accident, and to return the vehicle in the same state.

It is the one-page record you can point to if a challan or damage is disputed later. A challan issued for the driver's own breach, such as speeding or jumping a signal, can be recovered from the driver only as far as the law on wage deductions allows and after the driver has had a chance to explain. The owner of a vehicle also stays answerable to the authorities for it, so keep the papers valid. Not the Driver / Domestic Help Agreement, which sets out the whole terms of the job; use both together. Not for selling or lending a vehicle to someone who is not your employee.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in

See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

A handover record and undertaking of this kind is normally made on plain paper. If you want it to be a stamped undertaking, ask the stamp vendor what the Punjab or Chandigarh rule requires; no figure is quoted here.

Registration

Not required. It creates no interest in the vehicle and does not transfer ownership.

Notarisation

Not required; optional.

Witnesses

One adult witness is good practice and is provided for below.

Request Stamp Paper

Sample preview — placeholder answers, not your data

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VEHICLE HANDOVER AND CHALLAN UNDERTAKING

Made at S.A.S. Nagar (Mohali) on 1 April 2026.

I, Balwinder Singh, son of Jaswant Singh, of Village Burail, Chandigarh 160047, am employed as a driver by Gurpreet Singh Sandhu of House No. 56, Sector 21-C, Chandigarh 160022 (the Owner). My driving licence details are: DL number as on the card, light motor vehicle, valid until 2030. I have shown the original licence to the Owner.

1. THE VEHICLE. The Owner has handed over to me the vehicle Maruti Suzuki Ertiga, white, CH-01-AB-1234. I have received the following papers and accessories: Copy of registration certificate, insurance valid until 31 March 2027, pollution certificate, spare wheel, jack, first-aid kit, two keys. The meter reading and fuel level at handover are: 42,310 km, half a tank. The condition of the vehicle at handover is: Good running order. Small scratch on the rear left bumper. Both front tyres newly replaced in August 2026.

2. USE. I will use the vehicle only for the owner’s family trips and office runs, as the owner directs. I will not lend it to anyone, carry passengers or goods for hire or outside the work, drive it for my own purposes, or take it out of the city without the Owner's permission.

3. DRIVING. I will drive carefully and keep to all traffic rules and signals and speed limits. I will not drive after drinking alcohol or taking any drug, or when too tired. I will keep my licence valid for as long as I drive the vehicle and will tell the Owner at once if it is suspended or expires.

4. CHALLANS AND FINES. If a challan or fine is issued for a breach of the traffic rules while I am driving, I will tell the Owner the same day and give the Owner the challan. If the breach was mine, I agree to pay the fine. The Owner may recover it from my wages only as far as the law on deductions from wages allows, and only after giving me a chance to explain. A challan that is not my fault is the Owner's matter, and I will help to contest it.

5. ACCIDENTS AND DAMAGE. If there is an accident, damage, theft or breakdown, I will stop, make the vehicle and people safe, call for help, and tell the Owner at once. I will not settle with anyone on my own, and I will not say anything about who was at fault except to the police or the insurer. I will note down the names, numbers and place, and take photographs where I safely can. I will cooperate with the Owner, the police and the insurer. I accept responsibility for damage caused by my own rash or negligent driving, or by driving under the influence, subject to the law.

6. CARE AND UPKEEP. I will keep the vehicle clean and in good order, report any fault, and have repairs and servicing done only as the Owner directs. I will not keep or use the papers except for driving the vehicle.

7. RETURN. When the Owner asks, or when my job ends, I will return the vehicle, the keys, the papers and the accessories in the same condition as received, apart from fair wear. The Owner and I will note the meter reading and condition at that time.

Questions about this document

Does the Driver Vehicle Handover and Challan Undertaking need stamp paper or stamp duty in Punjab and Chandigarh?

A handover record and undertaking of this kind is normally made on plain paper.

See the full position on stamp duty, registration and witnesses

Does the Driver Vehicle Handover and Challan Undertaking need registration in Punjab and Chandigarh?

Not required.

See the full position on stamp duty, registration and witnesses

What does the Driver Vehicle Handover and Challan Undertaking cost on Kaagazaat?

Free, always.

Does the Driver Vehicle Handover and Challan Undertaking need witnesses?

One adult witness is good practice and is provided for below.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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