NOTICE OF THE ANNUAL GENERAL MEETING
Silver Oaks Co-operative House Building Society Limited, registration No. No. 1187 of 1998, registered office Society Office, Sector 68, SAS Nagar (Mohali) 160062
Notice No. AGM/2026-27/1. Issued at SAS Nagar (Mohali) on 1 April 2026.
To every member of the Society
- Date, time and place. The annual general meeting of the members of Silver Oaks Co-operative House Building Society Limited (the Society) for the co-operative year ended 2 April 2026 will be held on 5 April 2026 at 10.30 a.m. at the community hall in the Society's premises.
- The law it is held under. The Society is registered in Punjab. The meeting is held under the Punjab Co-operative Societies Act, 1961, the Punjab Co-operative Societies Rules, 1963 and the Society's registered bye-laws, and the Act requires it within six months of the close of the co-operative year.
- Who calls it. The Chairman of the Society calls this meeting. The managing committee approved the agenda in this notice at its meeting on 3 April 2026.
- Notice period. This notice is given not less than fifteen clear days before the meeting, the Society's working capital being more than fifty thousand rupees. In counting the period, the day this notice is served and the day of the meeting are both left out.
- Agenda only. The meeting will take up the items in the Agenda below and nothing else. No item can be added at the meeting, whether by the chair or by the members present, unless the Registrar has permitted it beforehand.
- Quorum. The Society has 84 members on its register of members. Under its registered bye-laws business can be transacted only when 21 members are present in person. The count is taken from the attendance register, which every member signs on arrival.
- If the quorum fails. If the quorum is not present within one hour of the time fixed, the meeting will stand adjourned and will be called again, for the same business, by a fresh notice to every member.
- Votes. Every member has one vote and casts it in person. The Society will accept no proxy and no vote cast for an absent member, and nominal and associate members have no vote. A resolution is carried by a majority of the votes of the members present, unless the Act, the Rules or the bye-laws require a larger majority for it; when the votes are equal, the chair has a casting vote.
- Dues. A member in default of a payment due to the Society cannot take part in the meeting. The Secretary will read out the names of members in default before the business begins, so a member who has paid since the list was drawn up should bring the receipt.