Kaagazaat

EPF and Pension Death Claim Covering Letter

At a glance

Price: Free, always.
Stamp duty: Punjab and Chandigarh: no stamp duty is payable.
Registration: Punjab and Chandigarh: not registrable.
Witnesses: Punjab and Chandigarh: no witness is needed for the letter.

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Free, always.

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Also called

EPF death claim letter
provident fund claim after death
PF nominee claim letter
EPS family pension claim cover letter
mritak PF dava patra
PF di maut ton baad dava

When you need it

The covering letter that goes with the claim papers when an employee who was a provident fund member has died. It is addressed to the Provident Fund Office, or to the member's employer where the employer forwards claims, and it lists, one by one, the papers you enclose, so that the office can check them on receipt and you hold a record of what was sent.

You say whether you claim as nominee, as a legal heir or as a family member for a pension or insurance benefit, what the claim covers, who the other heirs are and into which account the money is to be paid. The claim forms themselves are the ones the office prescribes: take them from the office or its website, fill them as they say, and attach them. Ask the office, before you send, which papers and attestations it wants for your kind of claim. No stamp duty or registration is needed for the letter. Send it by hand against an acknowledgement or by registered post, and keep the proof. Not for a bank deposit (use the Fixed Deposit Claim Letter) or an insurance claim (see the Life Insurance Death Claim Letter and the Health Insurance Claim Letter). For a pension of a government pensioner, see the Family Pension Application.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

Punjab and Chandigarh: no stamp duty is payable. A covering letter that sends claim papers after a member's death creates, transfers or extinguishes no right, so it is not an instrument within section 2(14) of the Indian Stamp Act, 1899, and the claimant signs it alone. The office may separately ask for an indemnity bond or an affidavit on stamp paper; those are other papers, and their duty is not part of this letter.

Registration

Punjab and Chandigarh: not registrable. A provident fund balance and a pension are money, not immovable property, so section 17 of the Registration Act, 1908 does not reach this letter. Keep a copy and the office's acknowledgement.

Notarisation

Punjab and Chandigarh: no notarisation is needed for the letter. The prescribed claim forms may need to be attested by the employer, a bank or another officer, and an affidavit may need to be sworn; follow what the form and the office say.

Witnesses

Punjab and Chandigarh: no witness is needed for the letter. The claimant signs alone; any witness or attestation on the claim form is the office's requirement.

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EPF AND PENSION DEATH CLAIM COVERING LETTER

Letter sending the papers for a claim after the death of a provident fund member

Date: 2 April 2026, at Chandigarh

To: The Officer in charge of claims, Regional Provident Fund Office, Chandigarh, Sector 17, Chandigarh

From: Aarav Singh, Sector 35, Chandigarh. Telephone: +91 XXXXX XXXXX. Email: aarav@example.com.

Subject: Death of Harpreet Singh, employee of Sharma Textiles Pvt Ltd, Ludhiana, UAN 100XXXXXXXXX — claim papers enclosed

Sir or Madam,

1. The member. Harpreet Singh was a member of the provident fund through Sharma Textiles Pvt Ltd, Ludhiana. The universal account number is 100XXXXXXXXX. The provident fund account number is PB/LDH/0012345/000/0001234.

2. The death. Harpreet Singh died on 1 April 2026 at Chandigarh. The death certificate is DTH/2026/118, and a copy is enclosed.

3. What is claimed. The claim is for the provident fund balance of the member.

4. My right to claim. My relationship to the member: Spouse. I claim as the nominee recorded for the member's account.

5. The legal heirs. Apart from me, the other legal heirs and family members of Harpreet Singh are: Naina Singh and Meera Singh, Chandigarh.

6. The papers. I enclose the claim form(s) prescribed by your office, filled in and signed as the form requires, and the other papers listed below. Please check them on receipt and tell me in writing, at once, if anything is missing or wrongly filled, so that I can put it right.

7. Where to pay. Please pay the amount due to the account held by Aarav Singh with State Bank of India, Sector 35, Chandigarh, account ending 4821. I will give the full account number on your own form and not in this letter.

8. What I ask you to do.

(a) Acknowledge this letter and the papers in writing, and give me the claim reference number.

(b) Tell me the name and telephone number of the officer who will handle the claim.

(c) Tell me from time to time where the claim stands, and, when it is settled, the amount paid under each head and how it was worked out.

(d) If you reject any part of the claim or need more papers, tell me the reason in writing and the remedy open to me.

9. What I accept. I understand that a nominee is paid so that you are safely discharged, and that this does not by itself decide who owns the money as against the other legal heirs. If you pay me and it is later found that someone else had a better right, I will account to that person for what I received.

Thank you for dealing with the claim.

ENCLOSURES

1. Death certificate. 2. Claim form(s) as the office prescribes, signed and attested. 3. Identity and address proofs of the claimant, Aadhaar number masked. 4. Proof of relationship. 5. Cancelled cheque or bank passbook page of the account to be paid.

Questions about this document

Does the EPF and Pension Death Claim Covering Letter need stamp paper or stamp duty in Punjab and Chandigarh?

Punjab and Chandigarh: no stamp duty is payable.

See the full position on stamp duty, registration and witnesses

Does the EPF and Pension Death Claim Covering Letter need registration in Punjab and Chandigarh?

Punjab and Chandigarh: not registrable.

See the full position on stamp duty, registration and witnesses

What does the EPF and Pension Death Claim Covering Letter cost on Kaagazaat?

Free, always.

Does the EPF and Pension Death Claim Covering Letter need witnesses?

Punjab and Chandigarh: no witness is needed for the letter.

See the full position on stamp duty, registration and witnesses

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