Kaagazaat

Non-Availability of Birth Certificate Affidavit

At a glance

Price: Free, always.
Stamp duty: Punjab: Article 4, Schedule 1-A to the Indian Stamp Act, 1899 as applicable to Punjab, non-judicial stamp paper, commonly Rs 10, e-stamped via SHCIL (shcilestamp.com) or bought from a licensed vendor. Chandigarh: Article 4, Schedule I to the Indian Stamp Act, 1899 as extended to the Union Territory, the same nominal denomination, from SHCIL or the Treasury, Sector 17.
Registration: Not a registrable instrument.
Witnesses: None required by law for the affidavit itself; it is authenticated by the notary's or Oath Commissioner's seal alone.

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Also called

Birth Certificate Not Available Affidavit
No Birth Record Affidavit
Affidavit in Lieu of Birth Certificate
Birth Not Registered Affidavit
जन्म प्रमाणपत्र उपलब्ध नहीं शपथ पत्र
ਜਨਮ ਸਰਟੀਫਿਕੇਟ ਉਪਲਬਧ ਨਹੀਂ ਹਲਫ਼ਨਾਮਾ

When you need it

A person's birth was never registered, so there is no birth certificate, and an office — most often for a passport or a visa file — asks for a sworn statement saying so, together with other proof of the date of birth. It is for use where you can show that no record exists (for example after a search at the local body or Gram Panchayat in Punjab, or at the Municipal Corporation or an e-Sampark centre in Chandigarh) and you are relying on documents such as a school certificate instead.

Not for registering the birth itself, which is done through the Registrar of Births and Deaths — use the Delayed Birth Registration Affidavit for that. Not for correcting a birth certificate that exists but is wrong — use the Birth or Death Certificate Correction Affidavit. Not for stating a date of birth that differs between ordinary papers — use the Date of Birth Affidavit.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

Punjab: Article 4, Schedule 1-A to the Indian Stamp Act, 1899 as applicable to Punjab, non-judicial stamp paper, commonly Rs 10, e-stamped via SHCIL (shcilestamp.com) or bought from a licensed vendor. Chandigarh: Article 4, Schedule I to the Indian Stamp Act, 1899 as extended to the Union Territory, the same nominal denomination, from SHCIL or the Treasury, Sector 17.

Registration

Not a registrable instrument. It is handed to the office that asked for it (for example the passport office) with the other documents named in paragraph 3.1. It does not register the birth and there is no Sub-Registrar step.

Notarisation

Sworn before a Notary Public (Notaries Act, 1952) or an Executive Magistrate/Oath Commissioner. If the office that will receive it has its own practice about where and how the affidavit is sworn, confirm with that office first.

Witnesses

None required by law for the affidavit itself; it is authenticated by the notary's or Oath Commissioner's seal alone.

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Sample preview — placeholder answers, not your data

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NON-AVAILABILITY OF BIRTH CERTIFICATE AFFIDAVIT

Executed at Bathinda on 2 April 2026.

I, Simranjit Kaur, daughter of Sh. Gurmeet Singh, resident of House No. 212, Guru Nanak Nagar, Jalandhar, Punjab 144001, holding Aadhaar 4444 5555 6666, ordinarily resident within the State of Punjab (the "Deponent" or "I"), do hereby solemnly affirm and declare as follows:

1. THE PERSON CONCERNED

1.1 This affidavit concerns Gurleen Kaur, daughter of Sh. Balwinder Singh and Smt. Paramjit Kaur, born on 1 April 2026 at Village Kot Fatta, District Bathinda (the "Subject").

1.2 My relationship to the Subject is: myself; or father.

2. NO BIRTH CERTIFICATE

2.1 The birth of the Subject was never registered with any Registrar of Births and Deaths, and no birth certificate exists for the Subject.

2.2 The birth was not registered because: The birth took place at home in a village and was not reported to the Registrar within the family.

2.3 What I have done to look for a record of the birth: Visited the Municipal Corporation office and the Gram Panchayat; no entry was found.

3. OTHER PROOF OF THE DATE OF BIRTH

3.1 In place of a birth certificate, the Subject's date of birth is shown by: School leaving certificate No. 118 of Government High School, Moga; Aadhaar card

4. PURPOSE

4.1 This affidavit is made for a passport application at the Regional Passport Office, Chandigarh, where a birth certificate would ordinarily be asked for, and is to be read with the documents listed in paragraph 3.1.

4.2 I understand that this affidavit does not register the birth, and that the authority concerned decides for itself whether it will accept this affidavit in place of a birth certificate.

5. DECLARATION

5.1 Every statement made above is true to my own knowledge and belief, and I have concealed nothing material. I am aware that making a false declaration in an affidavit is an offence.

VERIFICATION

Verified at Bathinda on 2 April 2026 that the contents of paragraphs 1 to 5 above are true and correct to my own knowledge, that no part of it is false, and that nothing material has been concealed.

DEPONENT

Signature: ______________________________
Simranjit Kaur

ATTESTATION

Solemnly affirmed and signed before me on 2 April 2026 at Bathinda, the Deponent having been identified to my satisfaction by Aadhaar 4444 5555 6666.

Notary Public / Oath Commissioner
Registration No. and seal: ____________________

Questions about this document

Does the Non-Availability of Birth Certificate Affidavit need stamp paper or stamp duty in Punjab and Chandigarh?

See the full position on stamp duty, registration and witnesses

Does the Non-Availability of Birth Certificate Affidavit need registration in Punjab and Chandigarh?

Not a registrable instrument.

See the full position on stamp duty, registration and witnesses

What does the Non-Availability of Birth Certificate Affidavit cost on Kaagazaat?

Free, always.

Does the Non-Availability of Birth Certificate Affidavit need witnesses?

None required by law for the affidavit itself; it is authenticated by the notary's or Oath Commissioner's seal alone.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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