Affidavit Formats for Punjab & Chandigarh

Name, identity and address

Most of these reconcile a name, spelling or date of birth that reads differently across your own papers — a maiden name against a married one, a spelling that drifted between a birth certificate and Aadhaar, or a minor’s name a parent must swear to on the child’s behalf. A few carry the change further, such as publishing a new name in the Gazette of India, or vouch for your character where an office wants a sworn declaration rather than a document.

Aadhaar Name/DOB Correction DeclarationYour name or date of birth is wrong on your Aadhaar card — a spelling error made at enrolment, a name that changed on marriage, or a date of birth recorded from an estimate rather than a document — and the Unique Identification Authority of India's own correction process, through the Self Service Update Portal, the myAadhaar portal, or an Aadhaar Seva Kendra, asks you to submit a document it accepts as proof, together with a signed declaration of what the correct particulars are and how the error arose. Aadhaar enrolment and update is governed by the Aadhaar (Targeted Delivery of Financial and Other Subsidies, Benefits and Services) Act, 2016 and the regulations made under it, which apply identically wherever in India the correction is made; what differs between Punjab and Chandigarh is only where this declaration is notarised, if the update centre you use asks for a notarised copy rather than a plain signed one. Not for: adding or correcting a mobile number or email address, which needs no supporting document and no declaration; correcting an address, which Aadhaar allows on a simple self-declaration without independent proof in defined circumstances; or a first Aadhaar enrolment, which is a different process entirely.₹199Open
Affidavit of One and the Same PersonUse this when the same person's name appears differently across their papers — a maiden vs married name, an initial expanded in one paper but not another, a spelling/transliteration difference (common where a jamabandi was transliterated from Urdu or a regional script) — and an office needs assurance they're one person. Needed at: mutation, when a deed name doesn't match the jamabandi; registration; bank KYC; EPFO, LIC, passport, RTO; an electricity correction; a society; or an employer. It reconciles name versions — it does NOT change your name (a deed of change plus Gazette publication does) and does NOT correct Aadhaar/PAN. Nominal duty, notarised, not registered.₹199Open
Date of Birth AffidavitA sworn declaration of a date of birth, for use where a birth certificate was never issued, cannot be traced, or the receiving office asks for a supporting affidavit alongside whatever other proof of age exists — school or college admission, a first employment record, a pension or provident fund claim, or an application where the birth was never registered with the municipal or panchayat authority at the time. Sworn by the person themself for their own date of birth, or by a parent or guardian for a minor's. Not for correcting a date of birth already recorded in your Aadhaar — use the Aadhaar Name/DOB Correction Declaration, which is UIDAI's own correction process, for that.₹199Open
Gazette Name Change ApplicationFor an adult who has already sworn a name-change affidavit (see the separate Name Change Affidavit template in this library) and now wants the change formally published in the Gazette of India — the further step several authorities specifically insist on: government and public-sector service records, some professional council or registration bodies, and any counter that asks for a "public notice" of the change rather than the affidavit alone. This template bundles, in one filing: the covering application to the Department of Publication, the affidavit it must annex, and the draft text for the newspaper advertisement the Department's own instructions ask for alongside the Gazette entry. Filed through the Department's own e-Gazette name-change service at egazette.gov.in, or by post to the Department's office, whose current address that portal publishes. The Gazette procedure itself is a single central-government process common to every applicant in India; what this template localises is the applicant's own paperwork — the affidavit and the newspaper choice — for Punjab and Chandigarh. Not for a company, trust or firm changing its name — that goes through the Registrar of Companies or Firms, not this route.₹199Open
Minor Name Change Affidavit (by Parent)A minor's name needs to be corrected or changed on record — a spelling error carried over from the birth certificate, a name never formally recorded at birth now being added, or a family's considered decision to change it — and, because the child cannot swear an affidavit themselves, a parent or guardian does it on the minor's behalf. Used to support a correction in the Register of Births under the Registration of Births and Deaths Act, 1969, a change in school records, or a passport application for the minor. This affidavit is ordinarily one of several papers such a correction needs, not the only one — the Registrar, school or passport office will commonly also ask for the original birth certificate and, sometimes, other supporting proof. It changes only the minor's name, never the minor's identity, parentage or date of birth. Not for an adult changing their own name — an adult swears that affidavit personally, in their own words, not through a parent.₹199Open
Name Change Affidavit (Adult)An adult wanting to formally change their name — on marriage, on religious conversion, to correct a spelling that has carried across documents, for personal preference, or for astrological or numerological reasons — needs a sworn affidavit before most authorities will update a record. This affidavit alone is what banks, employers, schools and universities commonly accept to update their own records in the new name. It is also Step 1 before the separate Gazette Name Change Application in this library, which some authorities — government service records, some professional registrations, a passport re-issue in certain categories — additionally require. Not for a minor's name: a minor's change is affirmed by a natural guardian in different words, which this template does not provide. Punjab and Chandigarh: sworn before a Notary Public or an Oath Commissioner, then produced directly at the counter that needs the update, or annexed to the Gazette application.₹199Open
Name Change after Marriage AffidavitA spouse — most often, but not only, a wife adopting her husband's surname — who has changed their name because of marriage and needs a sworn affidavit linking the old name to the new one, with the marriage that caused the change, to update Aadhaar, PAN, a passport, bank accounts and KYC records, a driving licence, an employer's service records, or educational certificates. Unlike a bare name-change affidavit, this one recites the marriage itself — the spouse, the date, the place and whether it is registered — because that is exactly what UIDAI, a passport counter or a bank asks a post-marriage name change to show. Not for a name changed for any other reason — religious conversion, a spelling correction, or personal preference unconnected to marriage: use the Name Change Affidavit (Adult) in this library instead, which carries no marriage particulars. Not for a minor child's name, which a natural guardian affirms in different words using the Minor Name Change Affidavit. Punjab and Chandigarh: sworn before a Notary Public or an Oath Commissioner, then produced directly at the counter that needs the update, or annexed to whatever application that counter requires alongside it.₹199Open
Self-Declaration / Character AffidavitA general-purpose sworn declaration of good character and, where relevant, of criminal antecedents (or their absence) — asked for in job applications, admissions, licence applications (arms, liquor vend, private security and similar), tenancy verification, passport applications and a range of government forms across Punjab and Chandigarh that simply want "a self-declaration/character affidavit" annexed, without prescribing their own format. Not a substitute for a Police Character Certificate or Police Clearance Certificate where the receiving authority specifically asks for one from the police or Passport Seva — this affidavit is the applicant's own sworn word, not a police verification, and the two are commonly asked for together rather than as alternatives.₹199Open

Income, residence and category certificates

Most of these support a certificate application at the Tehsildar, SDM or Deputy Commissioner’s office — income, domicile, EWS, BC/SC caste status, or residence in a rural or border-area village — where the form itself asks for a sworn affidavit alongside your other proof. The rest prove where you live for a bank or school, or correct income and family details on a Haryana Family ID (Parivar Pehchan Patra).

Licences and utility connections

These affidavits go with an application to a licensing or utility authority: a fresh or renewed arms licence, or a duplicate driving licence where no birth record exists to prove your date of birth. The rest move an electricity, gas, or water and sewer connection into a new name after a death, a sale, a rental, or another household member taking it over.

Pensions and ration card

One supports an Old Age or Widow Pension application through Punjab’s Sewa Kendra network or Chandigarh’s Social Welfare Department. The other goes with a ration card application to add a family member born or married in, or remove one who has died, married out, or moved away.

Lost documents and indemnity bonds

A general indemnity bond is the broader promise a bank, company or society asks for before it acts on your word alone — releasing a fixed deposit without the original receipt, or issuing a duplicate of something lost. The lost document affidavit is the narrower, paired version written specifically for a lost or destroyed passport or a company share certificate.

Marriage, marital status and passport

These cover a marriage, or its absence, at every stage — the affidavit each party swears alongside a Special Marriage Act notice before a court marriage, a general statement confirming an existing marriage for a bank or school, or a sworn statement that you are unmarried for a registration, visa or adoption case. Two are written specifically for the Passport Seva process: the standard Annexure D/F/I affidavit, and the separate one for adding a spouse’s name to your passport.

Property records and mutation

These correct or complete what a property record already says, rather than move ownership from one person to another — mutating a Chandigarh Estate Office property into your name after a purchase, gift or inheritance, or fixing a spelling that doesn’t match across documents naming the same person. The third swears and indemnifies a lost original title deed, so a bank, buyer’s advocate or Tehsildar will proceed without it.

Buying, selling and transferring property

These go with an active sale or transfer: confirming how the agreed price was paid, indemnifying a buyer if registration is delayed beyond the four months the Registration Act allows, or a seller’s sworn promise that nothing is charged against the property. Two are specific to a development authority’s own process — the liability affidavit every Chandigarh Estate Office transferee files as Annexure-2, and the title affidavit Punjab’s development authorities such as GMADA and GLADA ask a seller for.

Home loans, mortgage and guarantors

These support a home loan or loan-against-property file for the lender, not the Sub-Registrar — a borrower’s sworn title and income declarations, a guarantor’s KYC before being accepted as surety, or a declaration that title deeds were deposited to create a mortgage. Two cover what happens when something changes mid-loan: a co-borrower’s private indemnity dividing repayment between themselves, and an heir’s undertaking after a borrower’s death that stops short of making the heir personally liable for the whole debt.

Himachal Pradesh property affidavits

Four affidavits written specifically for Himachal Pradesh, not Punjab or Chandigarh. Three go with a Collector’s permission under section 118 of the Himachal Pradesh Tenancy and Land Reforms Act, 1972, when a non-agriculturist buys agricultural land — the buyer’s, the transferor’s and a co-sharer’s sworn statements — and the fourth registers a house as a homestay under the state’s 2025 Home Stay Rules.

Education and study abroad

Two support an Indian Board, University or School record — a duplicate marksheet or certificate after the original is lost, or a Migration Certificate application when moving between institutions. The other three back a study visa application abroad: a sponsor’s financial undertaking, a parent or relative’s sponsorship affidavit, and a sworn statement of the family relationship between sponsor and student.

Business and shop registration

These support registering a business, not running one already registered — a shop or commercial establishment under the Punjab Shops and Commercial Establishments Act, a municipal trade licence for a trade the law treats as needing one, such as an eatery using fire, or a bank’s or GST authority’s proof that a business is a sole proprietorship with no partner or separate legal existence.

Death, succession and inheritance

Most of these follow a death — naming legal heirs for a Punjab virasat intkal mutation, confirming no other heir is known or that an heir claims no share, registering a death recorded more than thirty days late, or releasing a deceased’s bank balance to heirs below the bank’s own threshold without a succession certificate. The other two apply while everyone is alive: a donor’s declaration supporting a gift, and a will’s attesting witness’s later declaration of what they saw at signing.

Notices, disputes and RTI

A general affidavit for supporting a petition or proceeding before a court, tribunal or government authority in Punjab or Chandigarh, and the RTI second appeal or section 18 complaint filed with the State or Central Information Commission after a first appeal is decided against you or goes unanswered.

Power of attorney

The sworn confirmation Chandigarh’s Estate Office wants, as its own Annexure-11, that a general, special or sub power of attorney used to execute a deed is genuine and still in force when the attorney-holder signs on somebody else’s behalf.

Affidavit of the GPA, SPA or Sub-GPA Holder (Estate Office Annexure-11)For someone acting on a Chandigarh property under a power of attorney, where the counter wants sworn confirmation the power is real and alive — the Estate Office's Annexure-11, required whenever a deed is executed through a GPA, SPA or Sub-GPA. Submit with the deed at the Sub-Registrar, U.T. Chandigarh — not later at the Estate Office. Three prescribed statements: you hold a named power over a named share or property, executed or registered at a given serial number and date; the executant is alive, the power unrevoked; and there's no under-hand sale between you and the grantor, not executed to dodge the Stamp Act. Added: your copy is true, your act sits within the power, and what happens if the executant dies or the power is cancelled. The third statement guards against attorney-sale abuse: a sale-power GPA is charged 3% of value or consideration against Rs 75 (plain GPA) and Rs 15 (SPA) — confirm at the Sub-Registrar. Money changing hands makes paragraph 4 false and the sale conveys nothing under Suraj Lamp & Industries (P) Ltd. (II) v. State of Haryana (11 October 2011) — swearing it anyway is a false statement on a Government file. Not if the executant has died: section 201, Contract Act 1872 ends the agency (unless coupled with an interest, section 202) — use the transfer-on-death route instead (40 days with public notice, 30 for change of ownership). Not the buyer's affidavit — that's Annexure-2 (Rs 100 stamp, two witnesses). Not for the person GIVING a power. Doesn't cure a defective power — a merely notarised GPA is refused under sections 32-33, Registration Act. CHB flat: ask the Board first (Regulation 16, CHB Regulations 1979) — 20 working days for a transfer NOC. Two warnings: the Estate Officer's 10 February 2023 Public Notice freezes residential transfers outside family or 100%-single-family categories — confirm at the Estate Office, Town Hall, Sector 17-C. And this is for sector property — Manimajra and the lal dora or phirni areas use a fard and Naib Tehsildar's report instead.₹199Open

Renting a home

A landlord’s undertaking fixing the scope, timeline and cost of repair work both sides have already agreed is needed, so it isn’t later read as an automatic rent waiver. A tenant’s indemnity is the pair — limited to a defined risk, such as damage or a temporary-possession condition, rather than an open-ended promise to cover anything that goes wrong.

Affidavits